===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L_+-'---.,.__._t""-'-t_.__ Resolution No. 25-R-0009 - Execution of a Joint Funding Agreement for Federally Funded Construction (BLR 0531 0C) COMMITTEE AGENDA DATE: February 6, 2025 COUNCIL AGENDA DATE: February 17, 2025with Illinois Department of Transportation and Local Match Appropriation for Construction Costs Associated with the Town Road Reconstruction and Resurfacing Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _ _ _______ _ ITEM SUMMARY: The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Rd) and Washington Street is targeted for June 13, 2025, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the fall of 2025. The Project is federally funded through the region's Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City's Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal funds or an amount not to exceed $1,709,532.00 for both Construction and Construction Engineering (CE). The general scope of the project includes pavement removal, reconstruction, widening, and resurfacing, pavement patching, proposed PCC curb & gutter, driveway pavement replacements, intermittent sidewalk replacements, sidewalk ADA curb ramp upgrades, spot drainage improvements (e.g. curb and gutter replacement, inlet adjustments), culvert extension, proposed storm sewer, inlet, catch basin, and manhole installation, proposed compensatory storage basin, ditch & parkway grading, erosion control items, pavement markings, parkway restoration, and other miscellaneous items as required to complete the project. Final plans, specifications, and estimates are anticipated to be submitted to IDOT on March 3, 2025. As part of the implementation process prior to IDOT letting, the City is required to approve and execute the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) with IDOT. The Agreement must also include the passage of a Resolution appropriating the City's local match associated with the Project. At this time, the local match is estimated to be 30% of the project construction cost, or $666,052.00. The exact amount of the City's local match will be determined at the completion of the Project closeout with IDOT. The FY 2025 budget includes $665,000.00 under Fund 16 - Motor Fuel Tax Fund Account No. 16-34-58-4807. $1,052.00 overage will be offset by cost savings from Construction Engineering for the Project under the same account number. Unlike construction engineering, where the initial costs have to be paid for by the City, the construction costs are paid for by IDOT, and the City will be invoiced throughout the Project for its local match. Staff recommends appropriating the local match for the Project in the amount of $666,052.00 and approval of the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) for subsequent review and approval by IDOT. ACTIONS PROPOSED: Approve Resolution No. 25-R-0009 authorizing the Mayor to execute the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) and appropriate the local match in the amount of $666,052.00 for construction costs associated with the Town Road Reconstruction and Resurfacing Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0009 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE JOINT FUNDING AGREEMENT FOR FEDERALLY FUNDED CONSTRUCTION (BLR 05310C) AND APPROPRIATING THE LOCAL MATCH FOR CONSTRUCTION COSTS ASSOCIATED WITH THE TOWN ROAD RECONSTRUCTION AND RESURFACING PROJECT Section No.: 20-00084-00-CH Job No.: C-91-092-21 Project No.: CQNQ(035) WHEREAS, the City of West Chicago is proposing to improve Town Road between Washington Street and Illinois Route 3 8 (Roosevelt Road), in DuPage County, Illinois; and WHEREAS, the above-stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation (IDOT); and WHEREAS, the use of these funds requires a Joint Funding Agreement (AGREEMENT) with IDOT; and WHEREAS, the improvements require matching local funds. NOW, THEREFORE, be it resolved by the City Council that: SECTION 1: The City Council hereby appropriates $666,052.00, Six Hundred Sixty-Six Thousand Fifty-Two Dollars, or as much as may be needed to match the required funding to complete the proposed improvement from Motor Fuel Tax Funds and furthermore agrees to pass a supplemental resolution if necessary to appropriate additional funds for completion of the project. SECTION 2: The Mayor is hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project. SECTION 3: This Resolution will become Attachment 3 of the AGREEMENT. SECTION 4: The City of West Chicago is directed to transmit 2 (two) copies of the AGREEMENT and Resolution to IDOT District 1 Bureau of Local Roads and Streets. BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project and any other such documents related to the advancement and completion of said project. ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] Joint Funding Agreement for(iii;;\ lllnois Department ~ of 1i'ansportation Federally Funded Construction LOCAL PUBLIC AGENCY ,_L_oca____l P_u"""'b_lic___A~g-e_n.....cy..___ _________________ ___,,-=C-=-ou=n=ty..___ ____ __, Section Number .....lc_it_y_o_fW_ e_st_C_h_ic_a_g_o_______________ ___.ll□uPage ll20-00084-00-CH ,_F_un_d_T~y-pe_________ ___, ""'IT"""E""-P.._,S"""R'-'-T"'"'S'-'-1..;..H=S-'-'-IP---'N'"'"'u"'"m'"""b=e"-"r(=s)________ MPO Name MPO TIP Number ~lsr_u______~l~IN1_A______ __.llcMAP l.__loa_-2_0-0_0_37 __ ___, Construction ,_S_ta_te_J_o_b_N_um_b_e_r---, Project Number l.__c-_s1_-o_s_2-2_1_ icaNa(035) __..I D Local Let/Day Labor ~ Construction on State Letting ~ Construction Engineering D Utilities D Railroad Work LOCATION Stationing ,-Lo_ca_lS_t_re_e_t/R_o_a_d_N_a_m_e _____ _, .--K_ey...__Ro___u__te______--..--L.....en~g=th______--. r'-F"""',o'""'m-'-------, ,-'-To-=------. I.__To_w_nR_o_ad_____ __,I~I9-_38_17____~I~Io._83____~I1o.oo II....._o.8_3_~ Location Termini lwashington Street to IL Route 38 Current Jurisdiction Structure Number s !city of West Chicago Remove PROJECT DESCRIPTION Town Road Roadway Widening and Access Improvements; (Section Number: 20-00084-00-CH); Project consists of roadway widening and pavement reconstruction between Forest Avenue and Roosevelt Road (IL Route 38) and a roadway resurfacing between Washington Street and Forest Avenue. Page 1 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] ""'L;.a.o-=-ca""l-'-P"""u""b"""li-=-c-'-A""'g"'"e"""nc""'y._____________ _ ~ r-'S'""e'""c-'-tio.a.an"""'"'N""'u"""m=b""'e"""r-----, State Job Number Pro·ect Number -C_ity_o_f _W_es_t _C_hic_a_go_______~ll.2_0_-0_0_08_4_-0_0-_C_H~l-lc_91_0_92_2_1 CQNQ(035)I --~I This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "STA TE". The STATE and LPA jointly proposes to improve the designated location as described in the Location and Project Description sections of this agreement. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereby referred to as "FHWA". I. GENERAL 1.1 Availability of Appropriation: Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE or the federal funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that funds will not or may not be available for payment. The STATE shall provide notice, in writing, to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 1.2 Domestic Steel Regujrement. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Build America-Buy America provisions. 1.3 Federal Authorization. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement. 1.4 Severabj(jty. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 1.5 Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made, the STATE may terminate the Agreement in its entirety. This Agreement may be terminated, in whole or in part, by the STATE without advance notice: a. Pursuant to a funding failure as provided under Article 1.1. b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award. II. REQUIRED CERTIFICATIONS By execution of this Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules and any and all license requirements or professional certification provisions. 2.1 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards <2 CFR Part 200). The LPA certifies that it shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. 2.2 Compliance with Registration Requirements. LPA certifies that it: (i) is registered with the federal SAM system; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS Number; (iv) have a valid UEI, if applicable. It is LPA's responsibility to remain current with these registrations and requirements. 2.3 .6J:i.b.eJ:Y.. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.4 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). 2.5 Debt to State LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because the LPA, or its affiliate(s), is/are delinquent in the payment of any debt to the STATE, unless the LPA, or its affiliate(s}, has/have entered into a deferred payment plan to pay off the debt, and STATE acknowledges the LPA may declare the Agreement void if the certification is false (30 ILCS 500/50-11). 2.6 Debarment The LPA certifies to the best of its knowledge and belief that it's officials: a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or Page 2 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] ,...L_o~ca~I_P_u_b_li_c_A_g~e_n_cy~-------------,,,..s_e_ct_io_n_N_um_b_er___ _, State Job Number Project Number 1.....~_ity_o_f _W_es_t _C_hi_ca_g_o _______....ll.2_0_-0_0_08_4_-o_o-_c_H___.l lc_91_09_2_21,__ __ lcaNQ(035) __.I commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; c. are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with commission of any of the offenses enumerated in item (b) of this certification; and d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local) terminated for cause or default. 2.7 Construction of Fixed Works. The LPA certifies that all Programs for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the Program, the LPA shall comply with the requirements of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. 2.8 Criminal Conyjctjons. The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. The LPA further certifies that it is not barred from receiving an funding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 2.9 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 2.1 O Telecom Prohjbitjon. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced or provided by the following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as substantial or essential component or any system, or as critical technology as part of any system. 2.11 Personal Conflict of Interest - (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a. the employee, officer, board member, or agent; b. any member of his or her immediate family; c. his or her partner; or d. an organization which employs, or is about to employ, any of the above. The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year. The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STA TE may waive the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.12 Organizational Conflict of Interest - The LPA certifies that it will also prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract work. 2.13 Accounting System. The LPA certifies that it has an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state and federally funded program. Accounting records must contain information Page 3 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] ,...L~o~ca~I_P_u_b_lic_ A_g~e_nC~Y~-------- ------,-S_e_c_tio_n_N_u_m_b_e_r __~,..::S:..:.ta::..:t:.:ce--=Jc::o=b....:.N..:..:u::..:.m;..;;b;;;..;e::..:.r__ ~ Project Number l,__~_ity_o_f w_ e_s_t C_h_ic_ag_o______~ ll20-oooa4-00-CH I~lc_s1_o_s2_2_1 --~llcaNQ(035) pertaining to state and federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income. To comply with 2 CFR 200.305(b)(7)(i), the LPA shall use reasonable efforts to ensure that funding streams are delineated within LPA's accounting system. See 2 CFR 200.302. 111. AUDIT AND RECORD RETENTION 3.1 Single Audits: The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200. If, during its fiscal year, LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined), LPA must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. A copy of the audit report must be submitted to the STATE (IDOrs Financial Review & Investigations Section, Room 126, 2300 South Dirksen Parkway, Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA) number) for all highway planning and construction activities is 20.205. Federal funds utilized for construction activities on projects let and awarded by the STATE (federal amounts shown as "Participating Construction" on Schedule 2) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. 3.2 STATE Audits: The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the Illinois State Auding Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's independent audit, or as a result of any duly authorized inspection or review. 3.3 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in conjunction with this contract. adequate to comply with 2 CFR 200.334. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 3.4 Accessjbjljty of Records. The LPA shall permit, and shall require its contractors and auditors to permit, the STATE, and any authorized agent of the ST ATE, to inspect all work, materials, payrolls, audit working papers, and other data and records pertaining to the Project; and to audit the books, records, and accounts of the LPA with regard to the Project. The LPA in compliance with 2 CFR 200.337 shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the STATE's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by the STATE (including auditors), by the state of Illinois or by federal statute. The LPA shall cooperate fully in any such audit or inquiry. 3.5 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this section shall establish presumption in favor of the STA TE for recovery of any funds paid by the STATE under the terms of this contract. IV. LPA FISCAL RESPONSIBILITIES 4.1 To provide all initial funding and payment for construction engineering, utility, and railroad work 4.2 LPA Appropriation Requirement. By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as Schedule 5. 4.3 Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 4.4 Financial Integrity Review and Evaluation ~EST AV I I I CJ) l() r- w I- => 0 ~ .....J BISHOP STREET AND E. BROWN STREET WATER MAIN AND STREETS REHABILITATION PROJECT TRACT 8415.03 c1rv oF wEsr cH1cAGo LOCATION MAP •75 MAIN STREET PHONE: !130-2'ill-2255 th@~as. :r~t:;:::.::• j Dl,OJ BLOCK GROUP #1 WESTCHICA00,1Lso1e5 ~~.wm onalneolnII ]nAnl'l"J ;C;,OCX).QQ 3'5.111) lDOj)Q ,10.c:x, 5 EACH 4SO.OO MAILllOX REMOVE ANl)REJ'LA<:E J.r,00,00 $ 500.DD $ ,.,...,:.., s S $l.C00.00 s 2"'.00 D>.DD S UGILDDS J.JllO.OO s s s s •2 EARTH EXCAVATION CUYD 50 $ 35.00 $1,750.00 s 10.00 $ 500.00 S 85,00 S 4,250.00 S 123.00 S 6,150.00 S 82.50 $ 4.125~00 -S 45.00 S 2,250.00 $ 150,00 S 7,500.00 • ~• ll.500,00 100.DD 6;31Xl;DD S S 8,400.00 S U.71la.Oo S 15.DD S 2Dl);Dl)S ~ll.£T AUEIIS '250.00 ISO.DD EACH 6J1l.DD S 2BO.CIOS s 10,500.00 s $4;1111).00 s XIO.IIUS • • REMOVAL ANO OliSPOSALOF UNSUITABLE MATERlAL CUYO SQ.a:, 100 1Q.SOO.OO 5 ~.S00.00 t..00000 S S S 150.00 10-"3 S s as.a, s s S.000.00 20.DO Sl.000.00 s s s POROUS GflANU1.AR EMBANKMENT CUYD , • 30.00 :s-3-.000..0C s ~5.00 S o,S00,00 S ~ .00 S 6,50Cl.00 S 83.(X) S •......., s 7'.00 s 7.5Ql.00 S l8J)D $ lJ:00,DD .$ lDD.00 5 111,.00Cl.al .. •$ 8,50 $7,968.75 s 8.00 S 7,504.00 .$ 0~02 S 18.76 S 12.00 S 11,256.00 S 12.00 $ 11,256.00 $ 4.00 $ 3,75200 S 0,10 $ 93.80 •7 TOPSOIL FURNISH AND PLACE, 4~ SQYD .,. 8 SEED, BLANKET. & FERTILIZER SQYD .,. $ 8.50 S7.968.75 s 6.00 S 5.628.00 S 16,75 5 15,711.50 $ 12.IXl 5 l.l.2SG.OOS 7.00 S 6.SS6.DDS 3.50 S 3.283.00 S 17.25 S 16,180.50 7,00 AGGREGATE BASE COURSE,, TYPE B, '-l~CH SCYD s S ,.,..,00 S 6.00 S ·ua,.a, 1.07.50 5 :S 111,00 ,.oa s 2.250.00 h~rn SOYD ...150 • 12.00 S L0.00 ss ~.soo.oo~.oocu:a s 10,00 suoo.oo$1.7SO.OO ss 24.0020.00 5$ S;OOJ,003,8)0,00 SS S.7'9..50 sS u BITIJMll-!OT-MIX ASPHAI..T"SIJRFACE REMOVAL - Bl.JTI JOlNT SOYO ,• •$ 10.00 SLSOO.Oll s )0.00 .s >.S00.00 s JQ,DD S, LSOD-"> S 25.00 S J,7SQ.OO s 21.00 $ 4.DSQJXl s 20.00 S ];OOJ,00 S lOJID S J.500.IXI .. TON 432 $ 100.00 $43,200,00 $ 165.00 $ 71,280,00 $ 130i00 $ 56,160,00 $ 138J)O $ 59,616,00 $ 147.SO $ 63,720.00 $ 115.00 $ 49,680.00 $ 165.00 $ 71,280.00 14 P"OL S >09.0J s St6.00Q,OQ s iii" Yl~TERDUCTIL£IRONWATERVALVES r MAIN, r EACH,OOT '-~ •1 l,200,00 27 FIRE HYDRANTS TO BE REMOVED EACH •5 $ 500.00 s2,5oo.oo s 1,063.00 $ 5.315,00 S 715.00 S 3,575.00 S u,eru,os 5,400.00 S 7SQ.OO S 3,750.00 S L""'-"" S 7.000.DD S 148.00 S J,1'0.00 HYDRANTS WITH AUXILIARY VALVE AND VALVE BOX EACH S42,500.00 5 55,00G.OO S $ st.730.00 S 10,000.00 S SO.ODO.DD S Jl,.500.00 $ 8,500.00 28 FIRE 6.5<>1.00 S 10.-.00 S s· gz.sos.oo s UJX)Q.IXI s S7.SOO.OO s: s 10,350.00 UQl&.oG lSQ.00 <02.00$ GS0,00 S 750.00 S 5 VALVE Si::>XES TO 6Z&.00 S JSS,a, 154.00 LlSS.DD S $45C,OO S-E ACAISTED EACH l'I l •=J.+iO,(IO s s 480.00 s 1-'SOJlO s s ·-·"' s • ..,,.... $ S.015.00 S 880.00 $ 880.00 S 1.615,00 S 1,615.00 S 600.00 $ 600.00 S 6,325.00 S 6,325.00 30 DOMESTK; WATER.SEFMCE EOXE3i TO BE:" MO\tED EAC>< I $• t.S0.00 $1.50,00 s 1.$9'.8.0D s .use.oo s 31 INLETSFRAME ANO(REMOVALGP.ATEAND REPLACEMENT), TYPE A, TYPE 11 EACH 5 $ 1,500.00 $7,500.00 $ 2,336.00 $ 11,680,00 $ 3,000.00 $ 15,000,00 $ 2,620.00 $ 13,100,00 $ 3,000,00 $ 15,000.00 $ 2,400.00 $ 12,00000 $ 3,047,00 $ 15,235.00 32 UDVALVE VAULTS, T'YPE A, S'-OIAMETER, TYPE 1 FRAME, CLOSED EACH 1 $ 4,000,00 $4,000.00 $ 5,176.00 $ 5,176.00 $ 3,850.00 $ 3,850.00 $ 6,620.00 $ 6,620.(XJ $ 7,425,00 $ 7,425.00 $ 6,500.00 $ 6,500.00 $ 4,02500 $ 4,025.00 STRUCTURETO 33 BE ADJUSTED WI NEW TYPE 11 FRAME AND EACH 4 $ 850,00 $3,400.00 $ 1,115.00 $ 4.460,00 $ 1,430.00 $ 5,720.00 $ 1,160,00 $ 4,640,00 S 1,050.00 $ 4,200.00 $ 1,000.00 $ 4,000.00 $ 1,495.00 S 5,980.00 GRATE 34 FRAl,IES ANOGRATcS TQ9EAOJ\ISJW. TY?E 11 EACH $ •o.:i.oo S3,lDD.OO s 61.4.00 S 4,912.DD S I.IQO.oG s uoa.oo s 15&>.QO $ u oo.a, s SS(l,00 $ 4.400_00 S 65QOO S 5,200.00 S 1,150.()0 S 9,200.00 $ 575,00 S,,500.00 S 11,625.00 $ 450.00 S 6.750,00 S 8.625.00 S 650.00 S 9,750.00 S 805.00 S 12,075.00 FRAMES ANO_iJDS TQ BE.ADJUSTED, EAC>< 775.00 S 500.00 "rypE 1 lS S 9,465,00 5 m.oo 13,300,00 S 3,000.00 S $ FILLING VALVE VAULT & REMOVE VALVE 400.00 3~456,00 S 3,325.00 S 560.00 2,240.00 S 750.00 S 3,'50.00 S 13.SOO.OO EACH 800-"3 36 ..4 864.00 S S '"""-00 5 ' •s $1,600.00 s 37 COMBINATION CONCRETE CURB AND GUTTER~TYPE 8-6.12 FOOT 1,011 $ 30.00 $30,337.50 s 49.00 5 49,539.00 5 54.50 $. SSJWJ.SO S $1.00 S 5).51'1.00 S 61.25 S •Un.1' S 117.00 S 17.517.00 S nDO s ,$ $ TI-1'.E.fWOi'lASTIC. PAVE111CHT MARKING-LINE. l .lS 3.00 S $ 1,127.00 S 6,00 1.l«l.00 S 5e!I Ul1.00 FOOT :us '18 r s s $1.74'J.110 s ·=2,052.oiJ 5 $ 6.00 $ 7.00 l.7.-10.00 S 2.0S2.00 FOOl 6.00 39 S rHERN.oPL>-9TIC PAVEMENT MAJUUNG - UNE 12"' 3"2 ....11.00 SiDSUO s s ScOO S ·U!M.00- S$ ....1.15 sS. l,0!1.00S1,1.ll.>O S 2.00""" ss l.160JJOl.710_00 40 THERMOPLASTIC PAVEMENT MARKJNG - UNE 24" FOOT 150 •$ 12.00 $1,800.00 s 1200 S 1,B00,00 S 1400 $ 2,100,00 S 900 $ 1.35000 S 7,25 $ 1.""7.50 s 15.00 S 2.250 00 S 13.40 S 2,010.00 41 STORM SEWER. RCP. CLASS A. TYPE 2. 12" OR LESS FOOT 30 $ 85.00 S.2.,550.00 s 103.00 S 3,090,00 S 135.00 S 4.050,00 S L6!i,IIO s ',980,00 S m.oo s .3,730.00 S ISS.00 s 4.650.00 S l!UOS 4,lA0.00 42 SANITARY SEWER SERVICE REMOVAL AND REPLACEMENT FOOT 70 $ 55.00 $3,850.00 s 26.00 s 1,120.00 S 1SG.oo s .........00 S 126.00 S .......00 S u,.oo s 8.820.00 S 2J7.00 $ 10,590.00 S 155.00 S 10,BSO.oo SAMTARY ~1:R'SPOT RCPAIFi:, Di:PTH < 1::Z Fl El-CH ~ 0,500.0Q SSl.000.00 s • .,..,,. s ~7,590,00 S ll.900-"> s 83,4DD,OO S 6.78ll00 S -.,OS 10~100.00 'S 60,603.00 $ 9,IXI0.00 .s ...000.QO S l!.]15,00 S .. 250Jlll ..44 ~tTAR'f SEWEJISPOTll{EPAIR.OEPl'H:J-12" EACH 1l• 1 12,000.00 Sl56,IXO,IIO s 1Jl.5Sl,IIO s 13717S.00 5 26,70QJlO $ '41,lllll,OO 5 11.-:00 S 231,400.00 S 18,750,00 5 243,750.00 ·.s 10,000.00 S 130.000.00 S 27~00000 $ 358,800.00 $ $ 10,500,00 13,500.00 45.00 S l•,700..00 35.00 $ 300 45 30.00 SOFT TAC'TIW DETECT......SWAANING Sl!RFAC£ -~.ooo.a, s 4,.87S.OO 5,025.00 FIELD LOK GASKETS FOR DI WATER EACH MAIN. 8~ 46 195.00 S i=.IXI S S S2.SOO.OO 2S •$ 100.00 $ ,_44.00 sS U,200.00s.soo.oo sS liS,00lS.00 SS. 10,500.003,615.00 S$ ~45..00 Ss 13=m,.soo.oo Ss 20J.OO~,DD sS s 153.00 ., TAPVING VALV'ESAN0$1.E£VU 10"" k.r EACH I 1 1.500.00 rtA...nn,oo s IJl.5<9.DD S 10.549.DD S U.000.00 s ll.000.00 S ~•m S lUGC.00 S 11.325,00 $ l.l..3ZS.00 s ll.8011-"> S 13.000.00 S 11,500.oo $ 1L5IIO.OII 41 TRENCH BACKAil. SPEOlAL CU YD \.Ol!!i !!7~00 Sl7,S55-"> s 1.00 S 1,015,00 S 34.00 $ 34,510,00 $ 58.00 5 58,870.00 $ LOO S i.ru.s.oo s 6!.00 s 63Q.al:: 00 :S '4.54 S '35,017.50 49 EXPLORATION TRENCH (SPECIAL) FOOT 50 $' 20.00 $1,000.00 s 10.00 S 500.00 S 3".DD S 1,900.00 5 Bl)JXI $ 4,DOO.OJ S JO.OD S 500,a, s 10.00 S ...,,00 5 <0,00 S 2;00000 50 SiORM SEWER REMOVALILIP T024'"' ~Mt: 11:HI FOOT 1,0 1 15.0CI 5U50-"> s 52.IXl S 0,7.0.00 5 ,,... s J,S,S.00 S 2IUIO s U00,00 S LOO S UQ.00$ 4Q.OO s 5.200,00 5 23-"> S 3 720.00 SI CUT ANOC,'Pc)qSTINGWATE/IMAL~ EJ,CH < 500.00 Sl,OCG.(11) s: I.D29.00 S 2.C$8JIIIS tlllll,IXI $ 2.200.00 S 1,860.00 S 3,720.00 $ 800,00 S 1.600.00 S 6.500,00 S 13.000.00 'S 1,150.00 S 2,300.00 52 CUT AND PLUG EXISTING WATER MAIN (FOR ABANDONMENT) EACH 6 •$ 400.00 $2,400.00 s 1,011.00 $ 6,066,00 $ 1,325.00 $ 7,950,00 $ 1,860.00 $ 11,160.00 $ 800,00 $ 4,800.00 $ 6,500.00 $ 39,000.00 $ 1,150.00 $ 6,900.00 53 8" MECHANICAL JOINT PLUG EACH 4 I 420~00 51,680.00 $ 550.00 5 2.2"'-"> s .LlSP.oG $ 5.400,00 S 8,0.00 S l,lll0.00 S 615,00 S l,.!il1.00 s s sS1 LONG WATER-SERVICE EACH 12.• • .•.=oo S5a.40Q.00 -s "3,73SAIO... _ sS ....20.00 S 4,150.m S 451.i:.,n oo s 5;120.00 $ 61.440.00 S 5.175J)O S 02.100.00 S 7.l00J)0 S M,100,00 $ 4,l70.00 S 5:Z,440.0Cse PRfVATE WATER SERVICE UNE REP.LACEMENT, sg:e 112"· 2" EACH ,, •s 5,000,00 $5,000.00 $ l.<21.00 S lS,!00.00 .S u...soa.oo s ·11.=oo s ll.260..00 $ •~.200.00 s J.C.100.00 $ 9,000,00 $ 9.000.00 S 16,100.00 :S 15.IOO.OO s, COIITROu.EP L,0Vl-$TREl5..17 S m.A"- 7 -S 3S,000J)0 s 15,000.00 VJJ..~BOXES TO BEREMOVEO SS00,00 600.00 S J.;200.00 U20,00 S"" EACH 150.00 S 220.00 S 880.00 S 2$0.00 2<0,00 231l.DOS JOO.DO s s s 1.000.00 s s s m.aos •.. VALVE. BOX FOR e~ VALVE EACH 1 •s 700.00 $700.00 s 32S.00 S 325.00 S 1.650.00 S J.650.00 S "90.00S 691).1)0 s 32S.OO S 32SJ)O S 1,000.00 $ 1,000.00 s 1.725.00 S 1.725.00 TO EXISTING W~TER MAIN (ORY, NON-PRESSURE) $ $10,S00,00 3,625.00 S 3,810,00 13,350.00 6.000,00 3 EACH $ $ 20,700,00 6,70000 S $ 3,500.00 10,875.00 S 11;460.00 $ 10,000.00 $ 30,000.00 $ 20,100.00 S $ 4,450.00 S •6S ' ·6"CONNECTION HOT.JinXASPtw..T DRIVEWAY PAVEMENT. 4,500.00 S 10,500.00 40.00 6,000.00 S 7000 $ S $ 30.00 1D,20Q.OO S ! S . G.1SC.'.CO 68.00 s !SJ)O ORIVEWAY PAVEMENT REMOVAL l&.lS $..61 HOT~ASPHAJ.T 920.oo 2,JO<>OO S :; 17,00 S 3.750.00 1.8.00 1.737.50 s 2.im.00 S s >:Sso.oo s 3" ' SQYOSOYD ISOISO $: 30.0016.00 S4;;a:l00$2~400.00 ss 36.0010.00 sS I0,!0:).01)sl.ioo.oo Ss 45.00lJl.00 s- 68 CONCRETE REMOVAL (SPECIAL) SOYO 100 s 18.00 S1,800.00 . s 33.00 S 3;100.00$ 24.00 $ Z,400.00 S SS.00 5 5,500.00 S 24.80 S 2,Cl!QJ)O $ 18.00 S ),li00.00 $ 5000 S 5,000.00.,, 1,615,00 CONSTRUCTION LAYOUT AND 20,000.00 $ ll.._615.00 $ $7.SOO.OO $ 20,(0).00 10,llOCUlO S 1 S 15:000.00 RECORD DRAWINGS l8VM S 15,000.00 S 7.500.00 S lS.000.00 S U!S.00 S lS,000,00 s 10,000.00 s ·&61$,00 $ INFORMA TfON stGN70 TEMPORARY 2,500.00 S 10,000.00 I • lBIIM 1,200.00 S 1.000.00 $ 2,500.00 S 10,000.00 $ 2,000.00 5 1.000.00 S l.20QDOS ·!00.00 1.000.00 S L000.00 S SSD.00 s 40.00 S !S,520.00 S 34,00 S 32,742.00 $ 37.00 S 35.631.00 .$ 4L10 S 39,579.30 DIA FOCT OM s S0.00 $48,ISO.OO s J6.00 5 :M.566-00 $ """" s UNIT DUCT, eoov, 4-1C NO, 6, 1/C NO. 6 GROUND, (XLP-TYPE '19 USE), FOOT 2.f53G s 20.00 $52,720.00 s IC.00 $ s2,no.oo s 22.00 $ 57... 2,00 $ 28.00 $ 73,808.00 $ 24-00 $ 63,264,00 $ 32.00 $ 84,352.00 $ 11-60 $ 56,937.fiO 1-1/4" DIA.. POLYETHYLENE >W.000.00 s 3.370.00 S 3"70.00 S 3.700..00 S !,I00.00 s ,l,800.00 $ l,l!llClOO S 1.soa.00 S 1.500,00 S 1,70l1DO S 1,700.oo s U75.00 S 1,117S.OO..SI LIGHT POLE F.OUNOATION, 2-4" DIAMETER, SPECIAL FOOT s · Wl.00 $73;:00.00 s 356.00S 29,90-UlO S, 39SJJO S 13,180.00 S 263.00 s 22.09>,00 s l'AS.00 $ l(),580,00 $ v= s 23.016.00 S 409.00 S .34,356.00., 5'NGLE STREET LIGHT ANO POLE EACH .. s -6.000.00 SB4,00(t 00 s 4,466.oo $ 61.524.00 S $,000.00 s 70.000.00 S 6,050.flO $ 14,"700.00 $ >,310.00 s 7S.UO.OO s S.900,00 S 82.600.00 S S,US,00 S 71,890.1)0~ UG>mHGCONTROl.l.ER. PE>ESTAI. MOUNTED, SPECIAi. EACH "1 s· 12,000.00 Sll.000-00 s 15.lJO.OO S 15,130.00 S 16,500.00 S 16.SIJQ.OO s 14,750.00 S 1<.7SO.OO S LJ,40Q.DQ $ 13,400,D0 s 1S,00Cl.00 s 15.000.00 s 17-.00 S 17,.;oo..oo $ $ $ ,.........,,1 2,071,758.20 1,928,61.9.75 ~ l,888,J20.06 1,699,698.00 i ,..,,.545.00 Corrected (t ..... EnJ SU<3;nuo $ •· As . BID TOTAi $ 2,071,758.20 S ,..,._689,75 "A5 R~ad 1,.924,793..50 $ 1,699,698.00 l.B5.~.17 l.888.l20-06 S $ s ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] th~ as. e n g_i n e e r i n g_ g r o u p s e r v i c e a t t h e h i g h es t g r a d e. 7 62 shoreline drive suite 200 aurora. illinois 60504 MEMORANDUM TO: Dave Shah, P.E.-Assistant Director of Public Works, City of West Chicago FROM: Greg Ivanauski - Project Engineer, Thomas Engineering Group, LLC DATE: November 26, 2024 RE: Bid Proposal Evaluation - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (DuPage County CDBG Project No. CD24-04) Thomas Engineering Group, LLC (TEG) prepares this memo to pre-recommend a general contracting firm for performing roadway construction for the City's Brown Street and Bishop Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04). The work as shown in the bid documents consists mainly of roadway resurfacing, water main replacement, sewer pipe and structure repairs, and concrete flat work. All quantities on the Bid Schedule of Prices were used in determining the lowest responsible bidder. On Tuesday, November 26, 2024, staff received and opened six (6) bid proposals from interested firms. A bid tabulation worksheet with engineer's estimate (attached) was developed for evaluation of the bid values submitted at the bid opening. Staffs evaluation of bids included consideration of the base-bid's unit prices and past performance with other municipalities and counties. Based on the attached tabulation, C. Szabo Contracting, Inc. (C. Szabo Contracting), from West Chicago, IL, submitted the lowest overall base-bid cost proposal. Below is a table depicting the bid results: CONTRACTOR BASE BID OVERALL SUBMITTAL RANK AMOUNT C. Szabo Contracting_, Inc. $1,699,698.00 1 Schroeder Asphalt Services, Inc. $1,888,320.06 2 Martam Construction, Inc. $1,921,545.00 3 A. Lamp Concrete Contractors, Inc. $1,928,689.75 4 Everlast Blacktop Inc. $1,935,444.17 5 Brothers Asphalt Paving, Inc. $2,071,758.20 6 ENGINEERS ESTIMATE $1,343,773.80 NA ttaoma1 • ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] November 26, 2024 RE: Bid Proposal Evaluation - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project Page 2 of2 C. Szabo Contracting submitted a base bid proposal value of$1,699,698.00, approximately 26.5% higher than the engineer's estimated cost of $1,343,773.80. The second lowest bid proposal, submitted by Schroeder Asphalt Services, Inc., was $1,888,320.06. We called C. Szabo Contracting's project references and spoke directly with representatives from the City of Elmhurst and the City of Lake Forest who provided positive references on C. Szabo Contracting' s behalf. C. Szabo Contracting is registered by the Illinois Department of Transportation as a prequalified subcontractor. This information can be found on IDOT's website. Please keep in mind that this project is partially funded with federal grant funds through the County's CDBG - Neighborhood Investment Program. As such, the County's approval of the apparent low bidder is a County requirement, before the City can formally award the project's contract. I have contacted the County and have provided them with their required post-bid opening documents and I have requested their approval to award C. Szabo Contracting the project's contract. I will notify you as soon as the County corresponds back to me. Once we receive the County's approval, TEG will be recommending that the project's contract for the Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24- 04) be awarded to the lowest responsible bidder, C. Szabo Contracting, for a contract amount not to exceed $1,699,698.00. Should you have any questions or need additional information, please feel free to contact me. Enclosures: Engineer's Estimate with Bid Tabulation- Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04) cc: - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04)-Project File