===== PDF PAGE 76 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4, ~ ( Resolution No. 25-R-0012 - Contract Award - The Fields COMMITTEE AGENDA DATE: February 6, 2025on Caton Farms, Inc. - 2025 Spring Parkway Tree Planting COUNCIL AGENDA DATE: February 17, 2025Program in an Amount Not to Exceed $57,580.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: This project consists of providing and planting 187 parkway trees in various locations within the corporate limits of the City of West Chicago. A Notice to Bidders was advertised in the Daily Herald on January 7, 2025, as well as on an on line bidding platform QuestCDN. The sealed bids were opened on January 28, 2025. Of the six plan holders only four submitted a bid. The results are below. Bidder name Bid Amount Rank The Fields on Caton Farms, Inc., $57,580.00 1 Crest Hill, IL St. Aubin Nursery & Landscaping, $60,000.00 2 Inc., Kirkland, IL Yellowstone Landscape, Roselle, IL $63,717.00 3 Langton Group, Woodstock, IL $71 654.00 4 Estimate $60,000.00 NIA Staff contacted performance references, and all provided positive feedback and indicated they would use the company again. All indicated good quality trees and excellent work. Staff recommends that a contract be awarded to The Fields on Caton Farms, Inc. for services related to the 2025 Spring Parkway Tree Planting Program, for an amount not to exceed $57,580.00. Services related to the above- mentioned program will be funded from the Capital Projects Fund (08-34-53-4854) in which $60,000.00 has been budgeted for FY2025. ACTIONS PROPOSED: Approve Resolution No. 25-R-0012 authorizing the Mayor to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill , IL, for the 2025 Spring Parkway Tree Planting Program for an amount not to exceed $57,580.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0012 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE FIELDS ON CATON FARMS, INC. FOR THE 2025 SPRING PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $57,580.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill, IL for the 2025 Spring Parkway Tree Planting Program for an amount not to exceed $57,580.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] ~ -.:'.-~ .;~ The Fields on Caton Fann, Inc. St. Aubin Nursery & Lpg, Inc. Yellowstone Landscape Langton Group City of West Chicago 2412 Hacker Drive 35445 Irene Road 23940 W. Andrew Road 451 O Dean Street Tabulation of Bids Crest Hill, IL 60403 Kirkland, IL 60146 Plainfield, IL 60585 Woodstock, IL 60098 2025 PARKWAY TREE PLANTING PROGRAMDate:Ii-January 28, 2025 11:00AM Opened by: Mehul Patel Recorded bv: Ashlev Heidorn ~ ~ ,. ~ Units Quantitv PriceUnit Total PriceUnit Total PriceUnit Total PriceUnit Total ITEMS / 1 Tulia ./ v-, ./ EACH 20.00 $310.00 $6 200.00 $320.00 $6400.00 $322.00 $6 440.00 $395.00 $7 900.00 y 2 Autumn Blaze Maple / 'Vi-- ./ EACH 30.00 $300.00 $9 000.00 $320.00 $9 600.00 $302.00 $9 060.00 $371.00 $11130.00 3 Bowhall Maple ~ ./ EACH 30.00 $310.00 $9 300.00 $320.00 $9 600.00 $306.00 $9 180.00 $376.00 $11 280.00 4 Hackberrv EACH 20.00 $310.00 $6.200.00 $320.00 $6400.00 $302.00 $6 040.00 $386.00 $7 720.00 '- - ./ 5 Swamp White Oak EA.CH 20.00 $310.00 $6 200.00 $320.00 $6 400.00 $306.00 $6120.00 $391.00 $7 820.00 ' "'--/ 6 Bloodaood London Planetree EA.CH 15.00 $300,00 $4500.00 $320,00 $4800.00 $488.00 $7 320.00 $388,00 $5820,00 -"- EA.CH 20.00 $315,00 $6 300.00 $325,00 $6 500.00 $306.00 $6 120.00 $376,00 S7 520,00 7 American Hornbeam / '-- 8 Snow Goose Cherrv ./ A. EACH 10.00 $315.00 $3150.00 $320.00 $3.200.00 $423.00 $4.230.00 S396.00 $3 960.00 9 lvorv Silk Lilac EACH 10.00 $295.00 $2 950.00 S320.00 S3.200.00 $310.00 S3100.00 $398.00 $3 980.00 10 Apollo Maple " EACH 12.00 S315.00 $3.780.00 $325.00 $3.900.00 $510.00 $6.120.00 $377.00 $4.524.00 TOUII As Read $57,580.00 $60,000.00 $63,717.00 $71,654.00 Total As Com,Cled $57,580.00 $60,000.00 $63,730.00 $71,654.00 BID-TAB ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMlrrTEE AGENDA ITE!M SUMMAR¥ ITEM TITLE: AGENDA ITEM NUMBER: L-t, L--, Resolution No. 25-R-0013 - HR Green, Inc. - Engineering COMMITTEE AGENDA DATE: February 6, 2025Design Services for 2026 Industrial Streets Improvement COUNCIL AGENDA DATE: February 17, 2025 Project - Phase A (Western Drive & Downs Drive) in an Amount Not to Exceed $309,075.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Various roadway segments in the City's industrial areas are in poor condition and require complete roadway reconstruction along with various utility improvements. The implementation of the public infrastructure improvement in the industrial areas is included in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program) which includes Phase A, Phase B, and Phase C are denoted in the enclosed location map. The general project scope will include roadway improvement with full-depth road reconstruction and widening using jointed Portland Cement Concrete (PCC) pavement, curb and gutter, new sidewalk construction, ADA-compliant detectable warnings and ramps, existing street light removal, new street lights, rigid conduit, unit duct, driveway apron removal and replacement, drainage improvement, watermain replacements where identified, water apparatus (e.g., valves, water services, fire hydrants, etc.), miscellaneous utility structure adjustments, reconstructions and replacement of utility structures (e.g., water valve vaults, sanitary manholes, storm sewer manholes), sanitary sewer pipe spot repairs as identified, railroad coordination, traffic control and protection and other related items as required to complete the project. The Program will be funded by the issuance of municipal bonds, which will be presented to the City Council for consideration in FY 2026 prior to the Program implementation. To begin implementation of the Program in FY 2026, design engineering, permitting, engineering plans, specifications, and estimates will need to be completed in FY 2025. On December 9, 2024, staff advertised a Request for Proposal (RFP), by invitation only, to nine qualified engineering firms seeking qualifications and proposals for Design Engineering (DE) services for the 2026 Industrial Streets Improvement Project - Phase A (Project). After an approximately five-week advertisement period, seven proposals were received and evaluated on January 17, 2025, to determine the Most Qualified Firm (MQF) to lead DE for the Project. Three members of the City staff and a Director of Public Works from a reputable municipality evaluated the firm's qualifications and proposals. The following are the results of the evaluation: Engineering Firms Average Weighted Total Overall Rank HR Green, Inc. 86.43 1 Thomas Engineering Group 85.08 2 Strand Associates 82.81 3 BLA, Inc. 82.13 4 Christopher B. Burke 80.81 5 Trotter Associates, Inc. 68.31 6 Gonzalez Companies, LLC 66.38 7 Based on the evaluation process which included criteria such as proposed project staff capabilities, proposed technical project approach, firm's workload capacity and availability, firm's experience on similar projects, ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO recommendations of past clients and references, and proposed fees, HR Green, Inc. of Aurora, Illinois, is determined to be the MQF to provide DE for the Project. HR Green's scope of work will generally consist of project management, project administration, project meetings and coordination with City and external staff, other agency coordination for permitting, environmental and geotechnical investigation, topographic survey, project plans, specifications, and estimates, and bid support for the Project. Furthermore, HR Green's scope will include DE for Western Drive and Downs Drive only. It should be noted Fenton Lane is also part of the Program; however, the design engineering for this location had begun a while back by Thomas Engineering Group (TEG). Staff recommends TEG to continue with the design engineering of Fenton Lane. HR Green's proposed fees for the DE services is in the amount of $309,075.00. The FY 2025 Budget includes $379,100.00 under Capital Projects Fund Account No. 08-34-53-4807 for DE for this Project. Staff recommends approval of the contract to HR Green, Inc. for an amount not to exceed $309,075.00 ACTIONS PROPOSED: Approve Resolution No. 25-R-0013 authorizing the Mayor to execute a contract with HR Green, Inc. of Aurora, Illinois, for Design Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A (Western Drive and Downs Drive) in an amount not to exceed $309,075.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0013 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACT WITH HR GREEN, INC. OF AURORA, ILLINOIS FOR THE DESIGN ENGINEERING SERVICES RELATED TO THE 2026 INDUSTRIAL STREETS IMPROVEMENT PROJECT - PHASE A (WESTERN DRIVE & DOWNS DRIVE) IN THE AMOUNT NOT TO EXCEED $309,075.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with HR Green, Inc. of Aurora, Illinois for Design Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A (Western Drive & Downs Drive) in the amount not to exceed $309,075.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] D,10 -~ ...... 041 051- 080 081 BATAVIA 091 IfIf !, 112 113 115 118 ~ CITY OF WEST CHICAGO "+' ... INDUSTRIAL STREETS IMPROVEMENT PROGRAM I inch = 1,000' feet MUNICIPAL BOUNDARY ++++++ ➔ RAILROAD D FOREST PRESERVE INDEX GRID D D MAP PREPARED BY: ADMINISTRATIVE SERVICES-WC CIS MAP PREPARED: MAY, 2114.13 MAP UPDATED: AUGUST, 2Ul I. AUGUST. 2UIJ, FE8RUARY2Ut<,, MARCH 2020 - -= 2026 - Phase A - Project Area FOR FURTHER INFORMATION REGARDING THIS MAP PLEASE CONTACT THE CITY OF WEST CHICAGO, ADMINISTRATIVE SERVICES DIVISION 2027 - Phase B - Project Area -175 MAIN STREET, WEST CHICAGO, ILtiUIH5 PHONE: (GJU) l'JJ.2200 2028 - Phase C - Project Area Document Nam,, 2020_6OUN0ARY ) NDEX.,.FINAL Proposed Watermain Replacement