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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
___AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — 7-H. |
Resolution No. 25-R-0005 — Local Public Agency General
Maintenance — Maintenance Expenditure Statement (BLR
14222) for State Motor Fuel Tax Funds in FY 2024 —
Section No. 24-00000-01-GM
COMMITTEE AGENDA DATE: February 6, 2025
COUNCIL AGENDA DATE: February 17, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
On January 15, 2024, the City Council approved Resolution No. 24-R-0002 for Maintenance Under the Illinois
Highway Code (BLR 14220) and Local Public Agency General Maintenance — Estimate of Maintenance Costs
(BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount totaling $928,900.00 for the
2024 Roadway Rehabilitation Project (Project), which is considered general maintenance for FY 2024. On April 15,
2024, the City Council approved Resolution No. 24-R-0032 for Supplemental Resolution in the amount of
$11,468.23 to allow for a construction contract award for the Project in the amount of $940,368.23. Illinois
Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY
2024. In FY 2024, the City categorized roadway resurfacing as general maintenance under the applicable
provisions of the Illinois Highway Code and necessary IDOT requirements.
At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance |-
— Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended
for the year. In FY 2024, $804,922.41 of State MFT funds were utilized for the Project.
Enclosed is the Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for
FY 2024. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for
general maintenance purposes at the end of each year, it is a good financial practice to document the actual
expenditures of the MFT funds each year.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0005 authorizing the Director of Public Works to execute the Local Public Agency
General Maintenance — Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of
Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2024.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.