===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: 7 .
Resolution No. 25-R-0008 — Gonzalez Companies, LLC —
Phase Ill Construction Engineering Services for Town
Road Reconstruction and Resurfacing Project in an
Amount Not to Exceed $209,511.00
COMMITTEE AGENDA DATE: February 6, 2025
COUNCIL AGENDA DATE: February 17, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Road) and
Washington Street is targeted for June 13, 2025, Illinois Department of Transportation (IDOT) letting with
construction anticipated to begin in the fall of 2025. The Project is federally funded through the region’s Surface
Transportation Program (STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax
(MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal
funds, or an amount not to exceed $1,709,532.00, for both Construction and Construction Engineering (CE). The
CE funding is not to exceed $155,412.00.
To use federal funds, CE is required to ensure that the Project is completed and documented in accordance with
IDOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a
process known as Qualifications Based Selection (QBS). This process is mandatory for all projects in which federal
funds are used for CE with a value of $40,000.00 or greater. A Most Qualified Firm (MQF) is selected based on the
QBS evaluation process. On December 9, 2024, a public notice was advertised seeking a Statement of Interest
(SOl) from qualified engineering firms for CE services. After an approximately five-week advertisement period, ten
SOls were evaluated on January 17, 2025. Two personnel from the City staff and an Assistant Director of Public
Works from another municipality evaluated the SOls. The following are the results of the evaluation:
Engineering Firms Average Weighted Total Overall Rank
Gonzalez Companies, LLC 87.17 1
BLA, Inc. 85.10 2
Thomas Engineering Group, Inc. 84.75 3
HR Green, Inc. 83.58 4
WBK Engineering 79.15 5
Civiltech Engineering 78.60 6
Trotter & Associates 76.75 7
GSG Consultants, Inc. 75.25 8
SE3 73.33 9
SDI Engineering 48.30 10

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
Based on the QBS process, Gonzalez Companies, LLC (Gonzalez) is determined to be the MQF for this Project.
Staff solicited a cost proposal from Gonzalez following the QBS process. Gonzalez’s scope of work will include
Project start-up, contractor and property owner communication, utility coordination, construction observation,
preparation and processing of pay requests and change orders, and project close-out. Furthermore, compliance
verification for the proposed compensatory storage volume and establishment of the seeding and plantings of the
proposed compensatory storage area in the Project will be completed by Gonzalez’s sub-consultant Fehr Graham
& Associates, LLC. Material testing is also included in the proposed agreement, which Gonzalez’s sub-consultant
Chicago Testing Laboratory will complete.
The FY 2025 Budget includes $222,100.00 under Motor Fuel Tax Fund Account No. 16-34-58-4807. Gonzalez’s
proposed scope and services are in the amount of $209,511.00, which is $12,589.00 or approximately 5.7% below
the budget amount. Typically, construction engineering service fees on federally funded projects range from 10% to
15% of the construction cost. Gonzalez’s proposed CE agreement amount is approximately 9.4% of the estimated
Project construction cost of $2,220,172.00. CE costs will need to be initially funded by the City. The City will need
to seek up to 70% reimbursement, not to exceed $155,412.00, through IDOT at the completion of the Project.
Staff recommends approval of Gonzalez’s proposed scope and services in the amount not to exceed $209,511.00
and submittal of the enclosed Local Public Agency Engineering Services Agreement (BLR 05530) to IDOT for
subsequent review and approval for the use of federal funds on CE.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0008 authorizing the Mayor to execute a Local Public Agency Engineering Services
Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, IL, for Phase IIl Construction
Engineering services related to the Town Road Reconstruction and Resurfacing Project in the amount not to
exceed $209,511.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.