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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — 7. LE. __
Resolution No. 25-R-0009 — Execution of a Joint Funding
Agreement for Federally Funded Construction (BLR 05310C)
with Illinois Department of Transportation and Local Match
Appropriation for Construction Costs Associated with the Town
Road Reconstruction and Resurfacing Project
COMMITTEE AGENDA DATE: February 6, 2025
COUNCIL AGENDA DATE: February 17, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Rd) and
Washington Street is targeted for June 13, 2025, Illinois Department of Transportation (IDOT) letting with
construction anticipated to begin in the fall of 2025. The Project is federally funded through the region’s Surface
Transportation Program (STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax
(MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal funds
or an amount not to exceed $1,709,532.00 for both Construction and Construction Engineering (CE). The general
scope of the project includes pavement removal, reconstruction, widening, and resurfacing, pavement patching,
proposed PCC curb & gutter, driveway pavement replacements, intermittent sidewalk replacements, sidewalk ADA
curb ramp upgrades, spot drainage improvements (e.g. curb and gutter replacement, inlet adjustments), culvert
extension, proposed storm sewer, inlet, catch basin, and manhole installation, proposed compensatory storage
basin, ditch & parkway grading, erosion control items, pavement markings, parkway restoration, and other
miscellaneous items as required to complete the project. Final plans, specifications, and estimates are anticipated
to be submitted to IDOT on March 3, 2025.
As part of the implementation process prior to IDOT letting, the City is required to approve and execute the Joint
Funding Agreement for Federally Funded Construction (BLR 05310C) with IDOT. The Agreement must also
include the passage of a Resolution appropriating the City’s local match associated with the Project. At this time,
the local match is estimated to be 30% of the project construction cost, or $666,052.00. The exact amount of the
City’s local match will be determined at the completion of the Project closeout with IDOT.
The FY 2025 budget includes $665,000.00 under Fund 16 — Motor Fuel Tax Fund Account No. 16-34-58-4807.
$1,052.00 overage will be offset by cost savings from Construction Engineering for the Project under the same
account number. Unlike construction engineering, where the initial costs have to be paid for by the City, the
construction costs are paid for by IDOT, and the City will be invoiced throughout the Project for its local match.
Staff recommends appropriating the local match for the Project in the amount of $666,052.00 and approval of the
Joint Funding Agreement for Federally Funded Construction (BLR 05310C) for subsequent review and approval by
IDOT.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0009 authorizing the Mayor to execute the Joint Funding Agreement for Federally
Funded Construction (BLR 05310C) and appropriate the local match in the amount of $666,052.00 for construction
costs associated with the Town Road Reconstruction and Resurfacing Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.