===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — 7-M. |
Resolution No. 25-R-0010 — Contract Award — C. Szabo Bode rte kenya aie Kell 6. 2605
Contracting, Inc. for the 2025 Bishop Street and Brown ee Eeorualy2,
Street Water Main and Streets Rehabilitation Project in an COUNCIL SGENDA-DATE: Febauary 17,2025
Amount Not to Exceed $1,699,698.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The 2025 Bishop Street and Brown Street Water Main and Streets Rehabilitation Project includes water main
improvements and street resurfacing of approximately 2,660 feet or 0.50 miles of Bishop Street between Forest
Avenue and Brown Street, and Brown Street between Bishop Street and IL Route 59 as denoted in the enclosed
location map. The Project's scope of work generally consists of pavement milling, hot-mix asphalt (HMA) binder and
surface course, 8” ductile iron water main and water main services replacements, manhole structure repair and
adjustments, sewer pipe spot repairs, intermittent curb and gutter removal and replacement, intermittent sidewalk
removal and replacement, sidewalk curb ramp upgrades, parkway restoration, thermoplastic pavement markings
and all incidental and collateral work necessary to complete the project as described in the approved Project plans
and specifications. With the project being in the vicinity of Leman Middle School, the contract includes special
provisions to avoid conflict with normal school hours. It is anticipated that the majority of the construction will be
performed during the school’s summer break in 2025.
The Project will be partially funded by the DuPage County Community Development Block Grant (CDBG) Program.
On March 1, 2024, the City received an award confirmation for a proposed grant amount not to exceed $600,000.00.
The Grant Agreement was subsequently approved by both the City and the County on October 1, 2024. CDBG is a
reimbursement grant where the City will have to upfront the cost of the construction and seek reimbursement through
DuPage County. Additionally, per the CDBG agreement with DuPage County 100% of grant funds shall be expended
by October 31, 2025.
The request for bids was advertised in the Daily Herald and Dodge Data Analytics and on an online bidding platform
QuestCDN on November 5, 2024. The staff publicly opened bids on November 26, 2024, and below are the bid
results:
BASE BID SUBMITTAL
CONTRACTOR AMOUNT
C. Szabo Contracting, Inc. $1,699,698.00
Schroeder Asphalt Services, Inc. $1,888,320.06
Martam Construction, Inc. $1,921,545.00
A. Lamp Concrete Contractors, Inc. $1,928,689.75
Everlast Blacktop Inc. $1,935,444.17
Brothers Asphalt Paving, Inc. $2,071,758.20
ENGINEER’S ESTIMATE $1,343, 773.80 N/A
C. Szabo Contracting, Inc. (CSC) of West Chicago, Illinois, submitted a base bid proposal value of $1,699,698.00,
which is approximately $355,924.20 or 26% higher than the engineer’s estimated cost of $1,343,773.80. Unforeseen
cost increases were noted in key contract items throughout various bid items, which included water main,

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
streetlighting, portland cement concrete, and hot-mix-asphalt. Staff verified CSC’s project reference from the City of
Lake Forest and the City of Elmhurst, who provided positive references for CSC. CSC is registered with the Illinois
Department of Transportation as a prequalified subcontractor.
The FY 2025 Budget includes a total of $1,331,900.00 for the Project, which generally includes roadway, water main,
and sewer improvements. CSC’s bid proposal value is $367,798.00 or 28% higher than the total budgeted amount
of $1,331,900.00 for the Project. The following is the summary of the budgeted amount and the P.O. request amounts
proposed under each fund type to appropriately fund the project:
Fund Type Account No. Bu dgethene unt P.O. Request Amount
Capital Projects Funds | 08-34-53-4807 $668,400.00 $980,343.00
Water Fund 06-34-47-4806 $448,600.00 $504,950.00
Sewer Fund 05-34-43-4806 | $214,900.00 $214,405.00
Total: | $1,331,900.00 $1,699,698.00
Staff anticipates that the overage of $311,943.00 in the Capital Projects Funds and $56,350.00 in the Water Fund
will be offset by foreseen cost savings from various previously approved and upcoming projects budgeted in
respective funds in the FY 2025 Budget.
The staff recommends awarding the 2025 Bishop Street and Brown Street Water Main and Streets Rehabilitation
Project to the lowest responsible bidder, C. Szabo Contracting, Inc., for an amount not to exceed $1,699,698.00 to
ensure the project schedule and City’s obligations per the CDBG agreement with DuPage County are met to expend
grant funds by October 31, 2025.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0010 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
C. Szabo Contracting, Inc. of West Chicago, Illinois, for the DuPage County Community Development Block Grant
funded 2025 Bishop Street and Brown Street Water Main and Streets Rehabilitation Project for a contract amount
not to exceed $1,699,698.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.