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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEMNUMBER: _77-P.__
ITEM TITLE:
Resolution No. 25-R-0013 — HR Green, Inc. — Engineering
Design Services for 2026 Industrial Streets Improvement
Project — Phase A (Western Drive & Downs Drive) in an
Amount Not to Exceed $309,075.00
COMMITTEE AGENDA DATE: February 6, 2025
COUNCIL AGENDA DATE: February 17, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Various roadway segments in the City’s industrial areas are in poor condition and require complete roadway
reconstruction along with various utility improvements. The implementation of the public infrastructure improvement
in the industrial areas is included in the City’s 5-Year Recommended Roadway Improvement Program in FY 2026,
FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program) which includes Phase A, Phase B,
and Phase C are denoted in the enclosed location map. The general project scope will include roadway
improvement with full-depth road reconstruction and widening using jointed Portland Cement Concrete (PCC)
pavement, curb and gutter, new sidewalk construction, ADA-compliant detectable warnings and ramps, existing
street light removal, new street lights, rigid conduit, unit duct, driveway apron removal and replacement, drainage
improvement, watermain replacements where identified, water apparatus (e.g., valves, water services, fire
hydrants, etc.), miscellaneous utility structure adjustments, reconstructions and replacement of utility structures
(e.g., water valve vaults, sanitary manholes, storm sewer manholes), sanitary sewer pipe spot repairs as identified,
railroad coordination, traffic control and protection and other related items as required to complete the project. The
Program will be funded by the issuance of municipal bonds, which will be presented to the City Council for
consideration in FY 2026 prior to the Program implementation.
To begin implementation of the Program in FY 2026, design engineering, permitting, engineering plans,
specifications, and estimates will need to be completed in FY 2025. On December 9, 2024, staff advertised a
Request for Proposal (RFP), by invitation only, to nine qualified engineering firms seeking qualifications and
proposals for Design Engineering (DE) services for the 2026 Industrial Streets Improvement Project — Phase A
(Project). After an approximately five-week advertisement period, seven proposals were received and evaluated on
January 17, 2025, to determine the Most Qualified Firm (MQF) to lead DE for the Project. Three members of the
City staff and a Director of Public Works from a reputable municipality evaluated the firm’s qualifications and
proposals. The following are the results of the evaluation:
Engineering Firms Average Weighted Total Overall Rank
HR Green, Inc. 86.43 1
Thomas Engineering Group 85.08 2
Strand Associates 82.81 3
BLA, Inc. 82.13 4
Christopher B. Burke 80.81 5
Trotter Associates, Inc. 68.31 6
Gonzalez Companies, LLC 66.38 7
Based on the evaluation process which included criteria such as proposed project staff capabilities, proposed
technical project_approach, firm’s workload capacity and availability, firm’s experience on similar projects,

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CITY OF WEST CHICAGO
recommendations of past clients and references, and proposed fees, HR Green, Inc. of Aurora, Illinois, is
determined to be the MQF to provide DE for the Project.
HR Green’s scope of work will generally consist of project management, project administration, project meetings
and coordination with City and external staff, other agency coordination for permitting, environmental and
geotechnical investigation, topographic survey, project plans, specifications, and estimates, and bid support for the
Project. Furthermore, HR Green's scope will include DE for Western Drive and Downs Drive only. It should be
noted Fenton Lane is also part of the Program; however, the design engineering for this location had begun a while
back by Thomas Engineering Group (TEG). Staff recommends TEG to continue with the design engineering of
Fenton Lane.
HR Green’s proposed fees for the DE services is in the amount of $309,075.00. The FY 2025 Budget includes
$379,100.00 under Capital Projects Fund Account No. 08-34-53-4807 for DE for this Project. Staff recommends
approval of the contract to HR Green, Inc. for an amount not to exceed $309,075.00
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0013 authorizing the Mayor to execute a contract with HR Green, Inc. of Aurora,
Illinois, for Design Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A
(Western Drive and Downs Drive) in an amount not to exceed $309,075.00. ;
COMMITTEE RECOMMENDATION:
The. Infrastructure Committee voted 7-0 for approval.