===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] ClTY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, March 6, 2025 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of February 6, 2025 Public Participation / Presentations Items for Consent A. B. Procurement of Unleaded and Diesel Fuel from Al Warren Oil Through the DuPage County Joint Purchasing Program Purchase of One 2025 Ford F59 Chassis with a Step Van Body Equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an Amount Not to Exceed $158,869.00 . Resolution No. 25-R-0024 — Contract Award — Brothers Asphalt Paving, Inc. for the 2025 Roadway Rehabilitation Project in an Amount Not to Exceed $1,402,603.79 . Resolution No. 25-R-0025 — A Resolution Appropriating the Use of Motor Fuel Tax Funds and Approving a Request for Expenditure/Authorization of Motor Fuel Tax Funds for the Nuclear Drive and Northwest Avenue Reconstruction Project . Resolution No. 25-R-0026 — Execution of a Joint Funding Agreement for State Participation (BLR 05310S) with the Illinois Department of Transportation for the Use of Economic Development Program Grant Funds for the Nuclear Drive and Northwest Avenue Reconstruction Project Resolution No. 25-R-0027 — Contract Award — Dahme Mechanical Industries Inc. — Well #8 Pump Station Rehabilitation Project (Base Bid + Alternate 1 + Alternate 2) for an Amount Not to Exceed $1,490,664.00 Items for Discussion Unfinished Business New Business Reports from Staff Adjournment West Chicago, Illinois F (630) 293-3028 475 Main Street T (630) 293-2200 Ruben Pineda Michael L. Guttman 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] City CA WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE February 6, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Sandra Dimas, Alton Hallett, Joe Morano, Jeanne Short, and John C. Smith, Jr. present. Aldermen Dan Beebe and Heather Brown were present via teleconference. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of December 5, 2024. Alderman Hallett made a motion, seconded by Alderman Short, to approve the Meeting Minutes of December 5, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Consent Item K. Alderman Dimas made a motion, seconded by Alderman Hallett, to approve: A. Resolution No. 25-R-0001— Layne Company — Professional Services Related to the Well Station No. 12 Rehabilitation Project for an Amount Not to Exceed $339,935.00 B. Resolution No. 25-R-0003 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for the 2025 Roadway Rehabilitation Project C. Resolution No. 25-R-0004 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for Fiscal Year 2025 — Section No. 25-00000-00-GM D. Resolution No. 25-R-0005 — Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for State Motor Fuel Tax Funds in FY 2024 — Section No. 24-00000-01-GM 475 Main Street T (630) 293-2200 Infrastructure Committee Meetin i inoi - February 6. 2025 9 West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman Page 1 of 3 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] E. Resolution No. 25-R-0006 - Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2024 - Section No. 24-00000-00-GM F. Resolution No. 25-R-0007 - Final Report of Expenditure (BLR 13510) for State Motor Fuel Tax Funds and Rebuild Illinois Grant Funds for the 2024 Harvester Road Reconstruction Project - Section No. 23-00088-00-PV G. Resolution No. 25-R-0008 - Gonzalez Companies, LLC - Phase Ill Construction Engineering Services for Town Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $209,511.00 H. Resolution No. 25-R-0009 - Execution of a Joint Funding Agreement for Federally Funded Construction (BLR 0531 QC) with Illinois Department of Transportation and Local Match Appropriation for Construction Costs Associated with the Town Road Reconstruction and Resurfacing Project I. Resolution No. 25-R-0010 - Contract Award - C. Szabo Contracting, Inc. for the 2025 Bishop Street and Brown Street Water Main and Streets Rehabilitation Project in an Amount Not to Exceed $1,699,698.00 J. Resolution No. 25-R-0011 -Authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations L. Resolution No. 25-R-0013 - HR Green, Inc. - Engineering Design Services for 2026 Industrial Streets Improvement Project - Phase A (Western Drive & Downs Drive) in an Amount Not to Exceed $309,075.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.K. Resolution No. 25-R-0012 - Contract Award - The Fields on Caton Farms, Inc. - 2025 Spring Parkway Tree Planting Program in an Amount Not to Exceed $57,580.00. Alderman Morano pulled this Item for informational purposes. Mr. Patel noted that due to previous direction by the Committee to end treatments for the Emerald Ash Borer, some funds previously allocated for those treatments were budgeted towards the Parkway Tree Planting Program for 2025. This will allow the City to add about 57 more trees to the spring planting program in an attempt to get ahead of additional tree loss as ash trees continue to die. Alderman Morano made a motion, seconded by Alderman Short, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. Infrastructure Committee Meeting February 6, 2025 Page 2 of 3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 8. Reports from Staff. Mr. Patel reminded the Committee that staff will have several more projects coming to future Committee meetings for approval with a busy summer of construction ahead. 9. Adjournment. At 7:11 P.M., Alderrmm Hallett made a motion to adjourn, seconded by Alderman Short. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant Infrastructure Committee Meeting February 6, 2025 Page 3 of 3 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Procurement of Unleaded and Diesel Fuel from Al Warren Oil COMMITTEE AGENDA DATE: March 6, 2025Through the DuPage County Joint Purchasing Program COUNCIL AGENDA DATE: March 17, 2025 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: Annually, the City contracts for unleaded gas and diesel fuel deliveries. Costs are determined by using the wholesale low rack gasoline and fuel price on the date of delivery as published by O.P.I.S. (Oil Price Information Service), plus delivery charges, and applicable taxes. The only variable to the annual contract and bids is delivery charges. Prior to Fiscal Year 2015, the City had participated in the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program for fuel purchase. Since 2015, the City has participated in DuPage County's Joint Purchasing Program for fuel purchase and delivery. In January 2023, DuPage County agreed to add the City of West Chicago and its estimated fuel quantities to the bid proposal document. The bid proposal was advertised on February 6, 2023, and bids were opened on February 28, 2023. Al Warren Oil was the lowest bidder. Staff has recently been advised that Al Warren Oil has agreed to extend the portion of the contract for those associated users, including West Chicago, for the first extension for the purchase and delivery of fuel for the period of April 1, 2025, through March 31, 2026, at the 2023 prices. The following table represents City of West Chicago quantities and pricing. Bid Item Bid Item Units West Chicago Mark Up Unit Price ($) Extended No. Quantity (+)/Discount Price($) (-) cents/gal 2 Gasoline - 89 Octane GAL 40,000 -0.0165 2.5805 $103,220.00 3 Ultra Low Sulfur Diesel 1 GAL 6,000 0.2000 3.9407 $23,644.20 4 Ultra Low Sulfur Diesel 2 GAL 24,000 0.0450 3.0180 $72,432.00 Although fuel costs vary on date of delivery, the City's annual fuel usage for Fiscal Year 2024, based on the average of the past four years is estimated to be approximately 63,800 gallons (44,900 gallons for unleaded and 18,900 gallons for diesel) for an estimated cost of approximately $209,000.00. This cost is estimated based on the past four-year average price per gallon of $3.12 for unleaded and $3.50 for diesel. In addition, the Fire Protection District and School District 94 use the City's fueling station and are estimated to use approximately 18,700 gallons (7,600 gallons of unleaded and 11 ,100 gallons for diesel) of fuel for an estimated cost of $62,600.00. Each District reimburses the City for the portion of fuel it uses. In FY2024, the City paid $263,435.09 for fuel of which, $198,517.97 was for City fuel and $64,917.12 was for other Districts. It is estimated that the combined fuel cost for Fiscal Year 2025, using the bid prices including delivery cost mark-up for all users will be approximately $303,000.00, estimated $231,000 for the City and $72,000 for other districts. There is currently $223,800.00 budgeted in Fiscal Year 2025 for the City's fuel needs across multiple accounts. The table below shows an illustration of average use of fuel over the last four years by entity along with estimated cost of the fuel at an averaae orice for the past four years ($3.12 for unleaded and $3.50 for diesel), hiahest price ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO paid in the past four years ($3.51 for unleaded and $4.01 for diesel), most recent fuel delivery price ($2.87 for unleaded and $3.02 for diesel) and a hypothetical price for 2025 using average statewide price on February 24, 2025 ($3.26 for unleaded and $3.64 for diesel). At this time, staff is unsure where the fuel prices will be for the remainder of FY2025. Avg. Avg. Price - Most Recent Hypothetical Consumption - Highest Price - Entity Past 4 years Delivery Price Delivery Price - Past 4 years Past 4 years($) ($) Jan 2025 ($) IL Avg.($) (Gals) City- Unleaded 44873.65 $140,126.36 $157,559.65 $128,751.48 $146,422.72 School/FPO - Unleaded 7636.13 $23,845.23 $26,811.84 $21,909.57 $24,916.68 City - Diesel 18905.33 $66,136.69 $75,824.05 $57,130.00 $68,872.10 School/FPO - Diesel 11066.10 $38,712.65 $44,383.08 $33,440.65 $40,313.80 Estimated delivery markup $2,805.09 $2,805.09 $2,805.09 $2,805.09 Total $271,626.01 $307,383.70 $244,036.78 $283,330.39 Total (plus 3% escalation) $279,774.79 $316,605.22 $251,357.89 $291,830.30 Staff seeks authorization to use the DuPage County Joint Purchasing Program to purchase, and have delivered, unleaded gasoline and diesel fuel from Al Warren Oil for the period April 1, 2025, thru March 31, 2026. ACTIONS PROPOSED: Authorize the purchase and delivery of Unleaded Gasoline and Diesel Fuel, from April 1, 2025, thru March 31, 2026, from Al Warren Oil, using pricing obtained through the DuPage County Joint Purchasing Program for an amount not to exceed $303,000.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: OCR (rendered-page OCR)] SSSHENNY, Xe cle ay Ra AMENDMENT FOR CONTRACT RENEWAL This contract, made and entered into by The County of DuPage, 421 North County Farm Road, Wheaton, Illinois, 60187, hereinafter called the “COUNTY” and Al Warren Oil Co. Inc., located at 1646 Summer St., Hammond IN 46320, hereinafter called the “CONTRACTOR”, witnesseth; The COUNTY and the CONTRACTOR have previously entered into a Contract, pursuant to Bid #23-011-DOT which became effective on 4/1/2023 and which will expire 3/31/2025. The contract is subject to a second of three options to renew for a twelve (12) month period. The contract renewal shall be effective on the date of last signature and shall terminate on 3/31/2026. The parties now agree to renew said agreement, upon the same terms as previously agreed to, as specified in the original contract. CONTRACTOR THE COUNTY OF DUPAGE SIGNATURE a SIGNATURE Ay nik 6 tc4 Brian Rovik PRINTED NAME PRINTED NAME \ness ev, lopaent or§ - —__Buyert PRINTED TITLE PRINTED TITLE Hepa DA DATE ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] SECTION 7 - BID FORM PRICING Contractor shall provide price added to the OPIS LOW Chicago Rack Base Published price list for January 15, 2023. Cetane requires a minimum rating of 45, price shall include any percent mark-up/discount. MARK-UP(+) EXTENDED NO. ITEM UOM QTY OPIS PRICE or DISCOUNT UNIT PRICE PRICE (-) % Gasoline-87 1 GAL 819,457 $~.~~i1 ,+. 3"'1,.,, "&> Octane oi.1:s- % $ J.3~~7 $ I1 <'-hJ-r Gasoline-89 2 Octane* GAL 558,000 $ }.s)t,1 /..... tJl\.o'SJ % $J-, ~OOd- $ J13'l~l\l.{?o Ultra-Low Sulfur 3 791, I :> GAL 16,458 $ >,114f --r-.J-ooo Diesel #1 "* % $ lf, n~ i $ ~ i1 Ultra-Low Sulfur 4 GAL 337,500 $ ;..,sfs -t-,oL-:1< o % $3,001< $ 1,013,loil.~ Diesel#2- Ultra-Low Sulfur 5 Diesel #2+ Winter GAL 97,500 $ Jq?,c;AJ,J-~ $ 5,oOJ l ,ot-l~o % $3,0111} Additive + Ultra-Low Sulfur~~ 6 GAL 61,000 $ 3 ,IL.,J.-3' ot..l{ o % $ 73,J-o7'? $ 1q\1,7~.-H~ \\....wv,.~.\ f\. vJo..fr~ (President or pt_rtner) {Vfl»Praldent or Partner) -1-4,J'o fl'J.- k . ~ \-1 )..C, ,,.:;.r ~ "'-\) ~1 \\ . w~,-.t) (Treasurer or Partner) Further. the undersigned declares that Che only person or patiea in18rell9d In this bid u principals are those named herein; that this bid ls made without colualon with any other person, flnn o, corporatton; that he hea fully examined lhe proposed forms or agreement and the oontract epecifk:atlona for the above deelgna18d pumha88, all of whleh are on rte In the office of the Procurement Qfflc:er, DuPage County, 421 North County Farm Road, WhealDn, llnois 60187, and al other documents refemtd to or mentioned In the contract docufnenta. speclftcation& and attached exhlbb, including Addenda No.~ _b_, __.and_ iaued thentto. Fur1her, the undersigned proposes and agrees, If this bid Is acoeplad, to provide all nec:eaaary machinery, tools. apparatus, and other means of eonatructlon, tlKlludlng tntosportatlon services necessary to fumllh all the materials and equipment apeolfled or referred to in the contrac1 docUments In the manner and time lheraln prescrtbed. Furiher, the undersigned certifies and warranls lhat he Is duly authonzed ID execute this certification/affidavit on behalf of 1h11 EMdder and in accordance with the Partnership Agreement or by.-ws of the Corporation, and the laws of lhe State of Illinois and that this Certification is binding upon the Bidder and Is lrua and aa:uratll. Further. the undBn>igned c:artffies that the Bidder 11 not bamtd from bidding on lhls oonlr8cl as a result of a vlolaliOn of either 720 Illinois Compiled Sl:atutes 5133 E-3 or 5133 E.,.4, bid rtgging or bid-rotating, or as a l9IUlt of a violation of 820 ILCS 130/1 et seq., the llllnois Pravailng Wage Ad.. The undersigned certifies that he has eicamined and carefully prepared lhil bid and has checked lhe same In detaN before submitting this bid, and that the sta1ementa contained herein are true and corNCt. If a eo,po,ation. Che undersigned, further ~ that Iha nlCltals and reeoluflons allldNld h«eto and made a pert hen,of wer-. property adopted by the Board of Dlrectona of Iha Corpondfon at a ITIN&lg of Mid Board of Directors duly caDed and held and hava not bNn repealed nar mcxlhd, and lhat the same ramaln In ful fDr09 and ell'9cl (Bidder may be raquested lo proVida a GOPV Vk1ed equipment. auppliea, or ~ comparable to the Items specified in this oontract to the parties Haled in the reference section beloW and authorizel the County 10 verify references of business and credit at lta option. 1NE COUNTY Of' DUPACJe C..-..MdOCNIIFuel23-011~ Page21ot37 ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] Finally, the Bidder, if awarded the contract, agrees to do all other things required by the contract documents, and that he will take in fuU payment therefore the sums set forth in the bidding schedule (subject to unit quantity adjustments based upon actual usage). CONTRACT ADMINISTRATION INFORMATION: eoRRESPONDENCE TO CONTRACTOR: REMIT TO CONTRACTOR: NAME l,VA., ({ M"\ 0 ll Lo -s-V'\ C..., -A I \AP-.VY IP\ D) \ lt:, -;t:1\c_ • NAME AI CONTACT ,A.; y,,,.e, &x--v CONTACT Awoc_ &, J\1 n1 ~ Cl \,v..b.((4"10\) '-Ol In ADDRESS I~ a-!~ ~uvV'\~,Y ~.}. ADDRESS {J.6 . 6ox "°'J.~7'1 CITY ST ZIP 1lt"'\ C,J\ t-l .--:L ,-j \-} \o 3d- 0 Cl1YSTZIP ~ ti\. W"VV\ ol'\tA -:t="" t.J yl:, 3J 3 .l-\ I\ ........ TX to-3o -'·H?'( - 4 3 b ~ TX j \9 .. )-.}i'-~ol.oO FX 'v3o-Cf71 -~3° 1 FX J If -is" 0- (p O \ C7 EMAIL {JI.. \-\u 4 CJ c:J\. \ uJ,1..t' I -U'Jthl. lflf+' EMAIL ~ ~r. b, 1\ 1r-'fl2r~l 1)...b:t'reno,f, wr"h (j ij COUNTY BILL TO INFORMATION: COUNTY SHIP TO INFORMATJON: Various Locations Various Locations ALL MATERIALS MUST BE BID AND SHIPPED F.O.B. DELIVERED (FREIGHT INCLUDED IN PRICE) THE COUNTY OF DUPAGE Gasoline and Diesel Fuel 23-011-FM Page29of 37 ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L.f-__._.._t:B~"'--" __ Purchase of One 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from Haggerty Ford of West COMMITTEE AGENDA DATE: March 6, 2025Chicago, Illinois, in an amount not to exceed $158,869.00 COUNCIL AGENDA DATE: March 17, 2025 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Annually, via the State of Illinois Joint Purchasing Contract, the Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles. For FY 2025, staff planned and budgeted for the replacement of two 2015 Ford E350 Cutaway Van with Knapheide Utility Body (Units 652 and 653), presently all utilized by the Utilities Division. For operational efficiency and logistical reasons, staff is recommending replacing both vehicles with one Ford F59 Commercial Van which will be equipped for watermain breaks. The City of West Chicago is a member of Sourcewell, a contracting agency that provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits. Ford F59 Chassis is not one of the vehicles that is currently part of the Sourcewell. As such, staff solicited quotes from two local dealers and Haggerty Ford provided the most cost efficient quote. With cab, chassis, and equipment specified by the City, Haggerty Ford and Sauber Manufacturing submitted a price quote of $158,869.00. As specified, Haggerty Ford will provide a stripped 2025 Ford F59 Chassis with a 14- feet step van body which will be customized by Sauber Manufacturing for its intended purpose of watermain break truck. Sauber Manufacturing has a long history of successfully customizing step van projects for utility maintenance and water main break response. This vehicle will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which for FY 2025, a combined $175,800.00 has been budgeted for replacement of Units 652 and 653. The purchase order will be split between Haggerty Ford ($76,061.00) and Sauber Manufacturing ($82,808.00). The estimated delivery time for the chassis is four to six months with an additional 30-60 days for the upfit. When the new unit arrives in the fall of 2025, the current Units 652 and 653 will most likely be re-purposed for use in other Divisions. ACTIONS PROPOSED: That the West Chicago City Council authorizes the purchase of one 2025 Ford F59 Chassis with a Step Van Body equipped by Sauber Manufacturing from Haggerty Ford of West Chicago, Illinois, in an amount not to exceed $158,869.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] .. :;• -.,~~~:t~~~~:-~~p~··=.- ·.•: ··-·. ·=- :_·.-----~-=-"' ~1:s:~r.~~: . .; ·~•-'·~~~~~:1?.~~~::~~·:1~¥;;:~e:-f :~!~~::~t~~~~~~,~~:si'~:: ·~~·~ u : •• • ·-:::·:.:· ·.,;~.:-:· -·· · .. ... , ---- - -· .... -· ---· . -· ··-- -... ,.. _... , ... ,.-..~-.. ·--..... ,.-~~--•.. _.,,.,.,,,,,..,.....,......... __ ,,.... , .. ,...--- . . ... ,-.~.... , ... -. - ,... . -~ .::.:.:..:~-=-····••..--· •··· ...-: ';""! ~:-;.~ : .:. ~ ·~.,;;:.~. 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HOME please enlermy orderfor1he following; D New □Demo O Used PHONE____~~-30~)_2_31_-_10_6_6 ___ _ YEAR NAME MODEL COLOR MILEAGE SERIAL# i BOUGHT 2025 Ford F-59 Chas AS PER SPEC 0 2800 TRADED UTILIMAST!:R BODY AS PER SPEC CASH SELLING PRICE 75,481.00 TRADE DISCOUNT CASH DIFFERENCE 75 481.00 TAXES I LICENSE& l TITLE 213.00 ADMINISTRATIVE FEES & CHARGES 367.00 SUB I TOTAL 76,061.00 PAYOFF ONTRAOE SUB TOTAL 76,061.00 FACTORY REBATE SERVCONT DEPOSIT .. . ... BALANCEOUE ON DELIVERY 76,061.00 I ADMINISTRATIVE PEJ:S AND CHARGES; AN ADMINISTRATIVE FEE IS l(OT AN OFFICIAL PEE. AN ADMINISTRAJIVE FEE IS I/OT REQUIRED BY LAW, BUT MAV ee CHARGED 'l'O BUVER.S FOR HANDLING OOCUl,\EHTS AHO PERPORMINO SERVICES RELATING TO CLOSING OF A SAU!. THI! a...se ADMINl81'RAll\18 ~l!E ENDING JAIWARY 1, 1S92 WAS $10.00, TUE MAXIMUM Al'/IOUIIT THl,T MAY l!E CHARGl!.O FOR ADMINISTRATIVI! Flll.S & CHl,RGE.S IS THB BASB l,OMINISTRATIVE FEE 01' $-CO.OD WHICH SHALL 88 SUBJECT TO AN ANNUAL AOJUSTMENT l!QUAI. TO THE PERCl!NTAGE OP CHANGE IN THI! BUREAU OF LABOR STATISTICS CONSUMER PRICE 11/DEJC, THIS NOTICE IS REQUIRED BV LAW. NOllCI:!: THE ONLY 01'HER AOOITIONAL CHARGES PERMITTED ARE DEALElt-ADDEO OPTIONS, WARRANTY AND SERVICI! CONTRACTS, INSURANCE AND THBACTUAL COST OF LICl!N88 AND TITL.e Rl!GISmATlON AND TAXES. 1 1 No Public Llablllty a• Proputy Ila.moo• IMuranaa Issued WIIII This 'lhlnsactlon, ALL WARRANTIES, I.F ANY, BV MANUFACTURERS OR SUPPLIER OTHER THAN DEAi.ER ARE THEIRS, NOT DEALER'S AND ONLY SUCH 1\11,HUPACTIJRER OR OTHER SUPPLIER SHALL BS LIABLE FOR PERFORMAHCI:! UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTl!N WARRANTY OR S£RVICE CONTRACT MACE BY DEALER ON ITS OWN BEHALF, DEALER HEREBY DISCLAl!\4S ALL WARRANTIES, IOO'ReSS OR IMPLIED WARRAHTl!!S OF t MERCHAHTAf31LITY OR FITNESS FOR A PARTICULAR PURPOSl!. fA) ON ill GOOD AHO SERVICES SOLD 8V Of!ALER; ANO (Bl ON ALL useo VEHICLES WHICH ARE SOLD A8 IS-NOT EXPRl!SSLYWARRANTt!O OR GUARAHTI:ED. Thi.ti la Q nan-binding order. □ NOTICE • If llta llox lo lho 111ft lo chack.od, the autamoblle purc11u,u1d heflln la• d1mo1111rw1or which haa blan pra•UHd and may h11ve lnau1T1d o•rtoln body 111p_1lra u a rasull al auoh UHIJ•. Th• pu.rd1111r ,-pr1aen11 • nd w,imont. lhat Ito la of l•U•l •!l•i that ho hoe 1111• to and good right lo un ,md dl5JloH of oflh• ue•d car lnded In d■acribed abova, lhul lh ■r" 11• no Hana, chtl1"o and /or en011mb111nces 1he111on, and agrees lo furnish good and 4ufffcklnt 1111• 100 hareby gninla Haggorty Ford power ol attorney lo aa1lgn and ondareo said Ulla for him, and lo algn any •nd 111 appllcatlone-whlch would b1 naousary 10 r1111l•r•r ·!111e lo ar being purchued In 1ny elAI~ or t1mlory, After c:sralul lnepeoUon and I d1monatudon, Iha undn•lgnad pul'llhnas th• a.bov• vahlclo wllh aqulpmonl at th• prlci1111 and an lho l1m,1 epaolnod above. I ~ l TRANSFER OP TITLE! TO ABOVE AUl'OM.OBIUI JS SUBJll!CT TO l"INAL, PAYMl!NT 01" ANY AND ALL CftllCXS CLEARING BANI( UPON WHICH IS DRAWN. I I SJGNED __________________ PURCHASER SIGNED __________________ CO-BUYER ===== PDF PAGE 14 ===== [Extraction: OCR (rendered-page OCR)] Ww: 02/14/2025 20:16:38 Receipt: NA Sales Cade’: F41080— Dealer Rep. Customer Name LOUIS TORNABEN! | ‘Type Fleet ||vehtcte Line Motorhame fonder Cade 2800 | Priority Cade E1 caemenaem | mses sete trent mate werner H Model Year = 2025 DESCRIPTION F590 COMMERCIAL STRIP CHAS/158 158 INCH WHEELBASE PREFERRED EQUIPMENT PKG.696A «7.3L 2V DEVCT NA PFI V8 GAS .6 SPEED AUTOMATIC TRANS 225/70RX19.5G BSW HIGHWAY 19.5X6.0 WHITE WHEEL STEEL DIS 195004 GVWR PACKAGE DRIVER ASSIST TECHNOLOGY PKG 1 50 STATE EMISSIONS AMBULANCE PREP PKG NOT REQD TOTAL BASE AND OPTIONS DISCOUNTS TOTAL Customer Name: Customer Address: MSRP $41545 $0 $0 $0 $o $0 $0 $1200 $35 $0 DESCRIPTION — DRIVER ASSIST TECHNOLOGY PKG 2 7000 LB, FRONT GAWR PRICE CONCESSION INDICATOR REMARKS TRAILER CAMERA RADAR FUSION PACK 1 DAYTIME RUNNING LIGHTS FUEL, CHARGE PRICED DORA ADVERTISING ASSESSMENT DESTINATION & DELIVERY pinta eee ene eeecnntnretttoahtaenamg tenet inemmn eenmnrmmenttenn ti BUG incisal Upeerpmonsgetenproes SiS urcorencrestiomensiies [Price Level 520 “MSRP $1880 $0 $a $0 $0 $25 $0 $0 $0 $1995 MSRP $46680 NA $46680 Customer Email: Customer Phone: Customer Signature This order has not been submitted to the order bank. This is not an Invoice. Date ececenbn retsi bsAP ERSTE ECET PTS ITO IE RN TSS aN uN HAAN TENA Amen nem ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] -~~~~ ~-~~ - : F p • • 603 Eat·thway Boulevard _,, Adkin 8 • • • • • · .. I~ • • • • I · · ro~: aU\.er- Bristol, IN 46507 ·--·-···:-ig~~~~~~!!I!!- • .. • • Email: FARK.ER.ADKINS@::rn:::gsHYF-TOROlJP-;GQM- -- • • · ••Ph-------[ Quote Expires: 3/28/2025 , Phone: 574-440-4915 l Fax#: 574-862-3224 We are pleased to submit our quotation as follows: This price quotation is given subject to the Terms of l., Sale Printed with this form, and Is appllcable only to the quantities shown for the specified period. i --~~ .. THIS.QUOTATION .DOES..NO.T..INCLUDE ..CHASSIS .COSTS.***~........ _., _ .. .. J jQuantity Reference# Description List Price I 1 W002340 * ARMOR PLATE Standard 1 W002340-30 * 1/4" THICK ARMOR PLATE DOOR Standard 1 W002340-40 * STANDARD PACKAGE Standard 1 W00095 * 60" WIDE Standard 1 W00098 * MSL LOCK (MAXIMUM SECURITY) Standard 1 W00107 * INT HANDLE & REL FOR MSL Standard SEATING OPTIONS************** 1 W00112 DRIVERS SEAT Standard 1 W002300 * DRIVER HIGHBACK SEAT Standard 1 W002300-51 STD HIGHBACK DRIVER SEAT Standard 1 W002300-BV BLACK VINYL DRIVER SEAT Standard 1 W002300-40 NO ARMREST ON DRIVER SEAT Standard 1 W002300-60 FIXED PEDESTAL DRIVER SEAT Standard 1 W00122 * 3PT SEATBELT W/2LOC D-RING Standard BULKHEAD OPTIONS******** 1 W00145 BULKHEAD W/CTR OPENING & DOOR 1 W00154 BLANDEX CORE W/.030 ALUM SKIN 1 W00158 FINGER PULL LATCH DRIVER CONVENIENCE OPTIONS*** 1 W00543 SINGLE WIPER MOTOR SYSTEM Standard 1 W001696 NON SKID TAPE ON CAB FLOOR RISERS Standard 1 WOOlBO DIESEL SOUND REDUCTION COWL Standard 1 W002080 RADIOS 1 W002275 RADIO DASH MNT AM/FM/WB/BLUETOOTH Text: Wired key control on accessory side I 1 W00189 SUNVISOR DRIVER SIDE Standard 1 W00191 * SUNVISOR PADDED 8x28 Standard 1 W001193 ABS CUP HOLDER LH DASH MOUNT Standard 1 W00280 EXTRA STIFFENER ON TRANS COVER Standard WORK'l'ABLES, TRAYS, STORAGE 1 W00731 ALUMINUM ENGINE COVER Standard 1 W001499 ALUM DOC HLDR 3x8x12 ON ENG CVR Standard 1 W002130 OVERHEAD SHELF CENTER SUPPORT DASH/INTERIOR LIGHTING OPTIONS**** 1 W00226 CAB DOME LIGHT/SPECIFY TYPE Standard 1 W00226-52 * 4" LED STD Standard 1 W00228 DOME LIGHT SWITCH DASH LIGHTED 1 W002267 ERGO DASH 12V power port(l) and (1) dual USB ports are included standard with the Ergo Dash, 1 W00230 CARGO DOME LIGHT/SPECIFY TYPE Standard 1 W00230-52 * 4" LED STD Standard 1 W00233 CARGO LIGHT 3 WAY SWITCH Standard Location: RH rear sidewall 60'' off floor, not >4'' from corner post 1 W00564 CARGO DOME LIGHT BATTERY HOT Standard ROOF OPTIONS***************** 1 W002231 ROOF PARAMETRICS Standard 1 W00242 .032" SMOOTH ALUM EXTERIOR Standard 1 W00244 .024" EMBOSSED INTERIOR Standard 1 W00245 FIBERGLASS INSULATION R4 Standard 1 W002017 ROOF CASTINGS FOR MINI MARKERS CARGO :&'LOOR OPTIONS********** 1 W00261 REAR THRESHOLD DRAINS (2) Standard 1 W00262 STD BODY UNDERCOATING Standard Undercoat outside the rails and not between. 1 W00200 FUEL SENDING UNIT ACCESS Standard 11WB4UZ I l ! i I ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] ::[~:~~-- l~~~@i~~m1r~r~~~~ ·- ,~~~m~~~~tI~~~r~~~~~i~~~~~~~~~ ~i.:i~i:~.,.. " , . ··- ·-··-·,e-~~3,-~K~i~f;~~il~ti~1~tz7s:~l-;~~~d.~;~t'~.. -...... _._.. ~-····---• ·• ···uuumas e~ a es· ',l'UO auODi~~~~,;:;:~wkE~~3~;G~~o/~ffi·~;:s:.?5~b............... ·-······ enetlh: ICeS- ••J, •• ·-• ••••• - · • ·r ·-'-'-· · - ---~·--•--- ····.:-~.. ·-,-~ -~-.. f~·:--, __ ·¥i:~JJ?-: ::: varketA&<~s· .~:.<~•.:•::~.:·~·~:.'~:· :. :.. •.. . •••• -~~~~~r~w;i~~~~fey~rd~.:-. -~ .. . ... _ _ _ . • •• •• •• ••• E?,Wl:::...PARI{;ER- ADKJNS@~SH-~GROlJF COM---- Jione 1(800f SSZ.:3115~ - TO: - Lou Tomab~ii~Haggirty··· --······.··-· • • •• ••• • • •••• ••• ···-- 'Fax--·• ts74)848-2807 ••••• ·---•---·.. ,. ________ .. _ _ ... _. Quantity: Min. 1 .. Max. _l __ _ Quote Number: L16405/1 _ _ _____ '"c'"-__________·-_·.c..··_·_.._·_·__________________"a-~2.L26,l'.211G.)--------- - -; Quote Expires: 3/28/2025 Phone: 574-440-4915 Fax#: 574-862-3224 We are pleased to submit our quotation as follows: This price quotation Is given subject to the Terms of Sale Printed with this form, and is applicable only to the quantities shown for the specified period. IQuantity Reference#- ···----•~_THIS...QU.O.TA.TION DOESDescription.NOT..INCLUDE.CHASSIS COSTS_!_~~--------------List....... Price 1 W00267 STANDARD WHEELWELL 41" AISLE Standard 1 W002118 CARGO FLOOR PLANKS MAX 8" Standard SIDE & REAR WALL OPTIONS***** 1 W00201 STANDARD STUD PROFILE (HAT STYLE) Standard 1 W00206 OPTIONAL 24" SPACING I 1 W001553 ROUND RUBRAIL PROFILE Standard 1 W002071 STANDARD SIDEWALL LAYOUT Standard 1 W001902 .100 UPPER /.100 LOWER SIDEWALL MTL Standard l W00304 VENT FRESH AIR 4x10 QTR PNL LH Standard 1 W002397 QTR PANEL HARNESS BRACKET I 1 W002397-00LH1 QTR PANEL HARNESS BRACKET LH RR BUMPERS,HITCHES,LIFTGATES** 1 W00332 8" TREADPLATE REAR BUMPER Standard EXTERIOR BODY OPTIONS****** 1 W00391 TINTED WINDSHIELD W/SHADE BAND Standard 1 W00581 BONDED WINDSHIELD GLASS Standard 1 W002320 EXTERIOR MIRRORS ROSCO Standard 1 W002321 RECTANGULAR MIRRORS 6.SxlO Standard 1 W002321-BL BLACK MIRROR Standard 1 W002321-REC RECTANGULAR CONVEX MIRROR 6x6.5 1 W002321-NH NOT HEATED Standard 1 W00770 FUEL FILL DOOR & CLOSER Standard 1 W002122 WHEELWELL CUTOUT LOCATION I HOOD & ll'RT BUMPER OPTIONS*** 1 W00584 RIM LIFTUP HOOD Standard 1 W001693 HALOGEN HEADLIGHTS ATC RECT Standard 1 W001714 SEVEN TUBE GRILLE INSERT 1 W001784 UTILIMASTER 9" FRONT BUMPER 7GA 1 W001766 EXTRA HOOD HOLD DOWNS Standard PAINT & DECAL OPTIONS******** 1 W00615 PAINT EXT STANDARD WHITE Standard Sherwin Williams G2-4804482 Dupont N0006HN 1 W002206 PAINT FRONT BUMPER STANDARD BLACK Standard 1 W002207 PAINT REAR BUMPER STANDARD BLACK Standard 1 W002133 UTILIMASTER LOGOS EXT LIGHTING OPTIONS********* 1 W00431 TAIL LIGHTS Standard 1 W002220 4. 5" LED (STD) Standard 1 W002220-40 GROMMET MOUNTED LED STT & BACKUP Standard 1 W002223 LED BACKUP LT (STD) Standard 1 W00436 CLEARANCE LIGHTS Standard 1 W002221 LED MINI MARKER FRT & REAR (STD) Standard 1 W002018 MINI CLEARANCE LTS IN REAR CORNERS 1 W002222 LED FRONT TURN LTS (STD) Standard 1 W002222-40 LED FRONT TURN LTS BLACK FLANGE Standard 1 W002224 LED LICENSE PLATE CENTERED (STD) Standard 1 W002257 TAIL & BACK UP LTS IN KICKPLATE STD Standard 1 W002258 REAR TAILLIGHT WIRING SHIELD HVAC OPTIONS***************** 1 W001084 CAB AC W/ELECTRONIC CONTROLS Heater 40K BTU/HR with ''Clean Air Technology'' BTU output for the Air Conditioning is 19K ELECTRICAL OPTIONS*********** 1 W002111 BACKUP CAMERA SYSTEMS UWB4111 ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] ;< ~ ·:. _~:.:z.:..:...:.:t • ...:....:. .:-: :,..:_·:··:-:-:?::'~:-:::. 60J":l'fuiiiiliwoTiioolevurd' .. -- ·- ----:_·::-.~-:~-::::: .....-:.-:-- -":·:ff~t"'=:'°"1·~ ·-'···:·-.-:~ ·:·:1·~~~-_.:: :,,·__:.:..=:·:~ :~!-~L ....·~--~ :.___ .,.,.. __ ...._.. . . . . , . ~ •-·•• .. •·••~•·--l'TOll:'• .. - .l'lllKC.r;:1-1.Ul\:lllS• •..,....,.,_........,.._._._wr=•1rr•"siol- n.TT.<51}W---- - ··~.-~- ··- ~t -,w v ... •.. ,_, _ - -~ , • ..:.~.; :.:_• • • BmatI,:...-P.ARKER,ADKINS@T-HES1!¥F-rGROUll.GQM ~ • • • . • : . . •· . •-· .. . .. - - · ·- -- - - - - - . - __ .... .. - · · .• - . . .. . ......... .. ···- . .... . . . • .. , • • ... .. .. - ·. . . . ..... - P.hon~ •• .L -~-•4~"tf·.80O) S82-J.. . f •o; ••• ••• ~~ :~7 ~:.···_·-· ... ;. .••,.•.: .... ~~~:4s:~~1r1---- ••• .:=~=~ ~=~-~~2-°~~--~~~--- -,...... .. -~-:~: ~;;y~~i 1 - .•. - · • ..... . , .•.•• -· ••• •• • •••..•.•••••• .•. ·,· .. ......... -.. ..... . .. ... .. J)at~ ~jj , ··- ··- . • .. l i Quote Expires: 3/15/2025 j Phone: 574-440-4915 l t Fa-x#! 574-862-3224 & I We are pleased to submit our quotation as follows; This price quotation Is given subject lo the Terms of i 1 ~~ 1-~--~~,~~~~--:!~~~~~~;~~~~=;~~~~~:~-~~t:0 .. ·-·-~::-·--··· ··· 1:~~~~;~~-~::~~~~;;.~~~~-~~~~-~~-~~~I~!~~~~---·--1 -·-I !Quantity Reference# Description I I 1 W002112 VOYAGER SYSTEMS ' I l woo2112-so MONI'l'OR VIDEO ON FULL TIME l W002112-54 LCD COLOR MONITOR 1 1'1002112-544 7" LCD MONITOR ERGO BLIND SPO'l' VIEW j CHASSIS Rll:LATED O~TIONS *** I 1 W00485 FRONT END ALIGNMENT (TOE-IN ONLY) 1 W00486 POI/ UTILIMASTER SUPPLIED 1 W00486-32 POI/ UTILIMASTER SUPPLIED FORD 1 W001260 ENCLOSE BATTERY BOX UTILITY TRUCl( OPTIONS******** 5 W002232 ADD ADDITIONAL FUEL Min. Quantity : 1 Utilimaster Body Max. Quantity: 1 By: Parker Adkins Apprav,ad By: I have reviewed and am in agreement with tbe apeci£icatians and pricing associated with this order . Bricing does not include Tari£f related increases and may be subject to any that oc4'' from corner post 1 W00564 CARGO DOME LIGHT BATTERY HOT Standard ROOF OPTIONS***************** 1 W002231 ROOF PARAMETRICS Standard 1 W00242 .032" SMOOTH ALUM EXTERIOR Standard 1 W00244 .024" EMBOSSED INTERIOR Standard 1 W00245 FIBERGLASS INSULATION R4 Standard 1 W002017 ROOF CASTINGS FOR MINI MARKERS CARGO FLOOR OPTIONS********** 1 W00261 REAR THRESHOLD DRAINS (2) Standard 1 W00262 STD BODY UNDERCOATING Standard Undercoat outside the rails and not between. 1 W00200 FUEL SENDING UNIT ACCESS Standard UWB40l ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] 1 W00267 STANDARD WHEELWELL 41" AISLE Standard 1 W002118 CARGO FLOOR PLANKS MAX 8" Standard SIDE & REAR WALL OPTIONS••••• 1 W00201 . STANDARD STUD PROFILE (HAT STYLE) Standard 1 W00206 *OPTIONAL 24" SPACING 1 WOOlSSJ ROUND RUBRAIL PROFILE Standard 1 W002071 STANDARD SIDEWALL LAYOUT Standard 1 W001902 .100 UPPER /,100 LOWER iIDEWALL MTL Standard 1 W00304 VENT FRESH AIR 4x10 QTR PNL LH Standard 1 W0023.97 QTR PANEL HARNESS BRACKET 1 W002397-00LH1 QTR PANEL HARNESS BRACKET LH RR BUMPERS,HITCHES,LIPTGATES** l W00332 8" TREADPLATE REAR BUMPER Standard EXTERIOR BODY OPTIONS****** l W00391 TINTED WINDSHIELD W/SHADE BAND Standard l WOOSBl BONDED WINDSHIELD GLASS Standard 1 W002320 EXTERIOR MIRRORS ROSCO Standard l W002321 RECTANGULAR MIRRORS 6.SxlO Standard l W002321-BL BLACK MIRROR Standard l W002321-REC RECTANGULAR CONVEX MIRROR 6x6.5 1 W002321-NH NOT HEATED Standard l W00770 FUEL FILL DOOR & CLOSER Standard l W002122 WHEELWELL CUTOUT LOCATION HOOD & FRT BUMPER OPTIONS*** l W00584 RIM LIFTUP HOOD Standard l W001693 HALOGEN HEADLIGHTS ATC RECT Standard 1 WOOl 714 SEVEN TUBE GRILLE INSERT l W001784 UTILIMASTER 9" FRONT BUMPER 7GA l W001766 EXTRA HOOD HOLD DOWNS Standard PAINT & DECAL OPTIONS******** 1 W00615 PAINT EXT STANDARD WHITE Standard Sherwin Williams G2-4804482 Dupont N0006HN 1 W002206 PAINT FRONT BUMPER STANDARD BLACK Standard l W002207 PAINT REAR BUMPER STANDARD BLACK Standard 1 W002133 UTILIMASTER LOGOS EXT LIGHTING OPTIONS********* l W00431 TAIL LIGHTS Standard l W002220 4,5" LED (STD) Standard 1 W002220-40 GROMMET MOUNTED LED STT & BACKUP Standard l W002223 LED BACKUP LT (STD) Standard l W00436 CLEARANCE LIGHTS Standard 1 W002221 LED MINI MARKER FRT & REAR (STD) Standard 1 W002018 MINI CLEARANCE LTS IN REAR CORNERS l W002222 LED FRONT TURN LTS (STD) Standard 1 W002222-40 LED FRONT TURN LTS BLACK FLANGE Standard l W002224 LED LICENSE PLATE CENTERED (STD) Standard 1 W002257 TAIL & BACK UP LTS IN KICKPLATE STD Standard l W002258 REAR TAILLIGHT WIRING SHIELD HVAC OPTIONS***************** 1 W001084 CAB AC W/ELECTRONIC CONTROLS Heater 40K BTU/HR with ''Clean Air Technology'' BTU output for the Air Conditioning is 19K ELECTRICAL OPTIONS*********** 1 W002lll BACKUP CAMERA SYSTEMS UWB'8Z ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] l W002112 VOYAGER SYSTBMS l W002112-S0 MONITOR VIDEO ON FULL TIME l W002112-54 LCD COLOR MONITOR 1 W002112-544 7" LCD MONITOR ERGO BLIND SPOT VIEW CHASSIS RBLATBD OPTIONS*** 1 "100485 FRONT END ALIGNMENT ITOB-IN ONLY) 1 W004Sfi PDI / UTILIMASTBR SUPPLIED 1 W0048fi-32 PDI / UTILIMASTBR SUPPLIED FORD 1 W00126O ENCLOSE BATTERY BOX UTILITY TRUCK OPTIONS******** s WOO2232 ADD ADDITIONAL FUEL Min. Quantity: 1 Utilimaster Body Sub Total: 31,690 . 00 Max. Quantity: 1 Freight Amounts 534,00 ____________ _____________________Total_Price: ___ 32,224,00 __ ByJ Parker Adkins Approved By1 I have reviewed and am in agreement with the specification• and priaing as ■ociated with this order. Pricing 4o•• not include Tariff related increases and may be subject to any that occur. By signing this Quote I hereby authorize Utilimaater to proceed with the manufacture of this product and :I agree to purchase the vehicle in accordance with Utilimaster's Terma &: Conditions, a copy to which has previously been provided to me. ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Lf.C, Resolution No. 25-R-0024 - Contract Award - Brothers Asphalt Paving, Inc. for the 2025 Roadway Rehabilitation COMMITTEE AGENDA DATE: March 6, 2025 COUNCIL AGENDA DATE: March 17, 2025Project in an Amount Not to Exceed $1,402,603.79. STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE - ITEM SUMMARY: The 2025 Roadway Rehabilitation Project (Project) includes resurfacing approximately 3.32 miles of various streets in the City as specified on the enclosed location map. The scope of work generally consists of pavement milling, hot-mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete sidewalk, including, ADA curb ramps, intermittent combination concrete curb and gutter removal and replacement, storm and sanitary sewer repairs, including storm and sanitary structure replacement and adjustments, parkway restoration, thermoplastic pavement markings, and all incidental and miscellaneous work necessary to complete the project as shown on the project bid documents. The request for bids was advertised in the Daily Herald and on an online bidding platform, QuestCDN, on February 4, 2025. Staff opened bids on February 25, 2025, and below are the bid results: BID SUBMITTAL CONTRACTOR RANK AMOUNT Brothers Asphalt Pavinq, Inc. $1,402,603.79 1 Schroeder Asphalt Services, Inc. $1,431,658.63* 2 Plote Construction, Inc. $1,434,159.43 3 Everlast Blacktop, Inc. $1 ,508,037,83 4 Geneva Construction Companv, Inc. $1,514,862.59* 5 A Lamp Concrete Contractors, Inc. $1,562,989.02 6 M&J Asphalt Paving, Inc. $1,670,476.18 7 ENGINEER'S EST/MA TE $1,681,880.40 NIA Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, submitted a bid proposal value of $1,402,603.79, which is approximately 16.6% lower than the engineer's estimated cost of $1,681,880.40. The FY 2025 budget includes $1,092,500.00 in the State Motor Fuel Tax (MFT) and $561,600.00 in the Local MFT from MFT Fund Account No. 16-34-58-4807 and $29,000.00 in Sewer Fund Account No. 05-34-43-4806 for the 2025 Roadway Rehabilitation Project. BAP's bid proposal value of $1,402,603.79 is $280,496.21 or 16.6% under the project budgeted amount of $1,683,100.00. The City has previously contracted with BAP to perform similar work, including various roadway rehabilitation projects throughout the City, including the 2023 Roadway Rehabilitation Project. The project was completed satisfactorily. In addition, BAP is registered by the Illinois Department of Transportation as a prequalified contractor. Staff recommends awarding the 2025 Roadway Rehabilitation Project to the lowest responsible bidder, BAP for a bid amount not to exceed $1,402,603.79. ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0024 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, for the 2025 Roadway Rehabilitation Project in an amount not to exceed $1,402,603.79. COMMITTEE RECOMMENDATION: ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0024 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BROTHER'S ASPHALT PAVING, INC. OF ADDISON, ILLINOIS, FOR THE 2025 ROADWAY REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $1,402,603.79 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, Brothers Asphalt Paving, Inc., for the 2025 Roadway Rehabilitation Project in an Amount Not to Exceed $1,402,603.79, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of March 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] i oY G Cornerstone Lakes’ \ HH) ew Neighborhood 5 ‘y J 028 030 F 023 Roadway Locations No. Street Beginning Ending a 1 Andrus Or. Davenport Or.__| Bainbridge Bivd. 555 J - 2_| Bainbridge sivd. | Blanchard in. Lehman Or. 3 Havens Dr. Blanchard Ln. “Cul-de-sac” S) 4 Wyeth Or. Bainbridge Bivd. Bivd. s Culver in. Adaliain. Camden Or. y 6 Camden Dr. Adelia tn. Lehman Or. Of Poe Forest Trails [—F ii Neighborhood 2 fe i Pry - fi { o A \ i Ey} 4 | 080 | am ¥ = - = 054 056 ons s eas q Hi a ae Ui |_ st ! & y 067 oo} 003) 064 bets IS rena mnn tore seme Roadway Locations = = 1 Wo. Steet Beginning Ending i a J 7 Tritium Tr. Spring Cress in. Wild Ginger Lo. 8 | _WildGingertn. | Hawthorne Ln. Telltum Tr = ine we 9 | Spring Cress in. ‘Trillium Tr. Aster in. on o73 10 Aster Ln. Wild Gingertn. | _ Spring Cress Ln. Aa i) 11 Cranesbill Ln. Trillium Tr. Asterin. — 12 | Columbine tn. Trillium Tr. Aster in. L— I el ; = ———— SS 1 i ont 082 083 84 oe bess head ; : 5 ' y BATAVIA i a 093 004 a‘ { ii 1 —— i : {aaa i nie ) 120 q a { an i i D . CITY OF WEST CHICAGO 2025 ROADWAY REHABILITATION PROJECT 1 inch = 1,000 feet “JY MUNICIPAL BOUNDARY +++++ RAILROAD ‘ 128 is [ FOREST PRESERVE INDEX GRID MAP PREPARED BY: ADAUNISTRATIVE SERVICES: WC GIS MAP PREPARED: MAY, 2003 MAP UPDATED: AUGUST, 2011, AUGUST, 2013, FEBRUARY 2016, MARCH 2020 FOR FURTHER INFORMATION REGARDING THIS MAP PLEASE CONTACT TILE CITY OF WEST CHICAGO, ADMINISTRATIVE SERVICES DIVISION wees 2025 Roadway Rehabilitation Project Areas 415 MAIN STREET, WEST CHICAGO, TL 60185 PHONE: (690) 293-2200 Cenet Htew 9000 DOMAIN FUL ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] th@'1)(]S. e n g i 11 e e r i n g_ ~ g_ r o u p s e r v i c e a t th e h I g h est g r a d e 8 762 shoreline drive suite 200 aurora. Illinois 60504 MEMORANDUM TO: Dave Shah, P .E. - Assistant Director of Public Works, City of West Chicago FROM: Tomasz Tretowicz-Project Manager, Thomas Engineering Group, LLC DATE: February 25, 2025 RE: Bid Proposal Evaluation - 2025 Roadway Rehabilitation Project Thomas Engineering Group, LLC (TEG) prepares this memo to pre-recommend a general contracting firm for performing roadway construction for the 2025 Roadway Rehabilitation Project. The work as shown in the bid documents consists mainly of roadway resurfacing, intermittent sidewalk and curb replacements, and minor sewer repairs. All quantities on the Bid Schedule of Prices were used in determining the lowest responsible bidder. On Tuesday, February 25, 2025, staff received and opened seven (7) bid proposals from interested firms. A bid tabulation worksheet with engineer's estimate (attached) was developed for evaluation of the bid value~ _submitted at the bid opening. Staffs evaluation of bids included consideration of the base-bid's unit prices and past performance with other municipalities and counties. Based on the attached tabulation, Brothers Asphalt Paving, Inc. (Brothers Asphalt), from Addison, IL, submitted the lowest overall base-bid cost proposal. Below is a table depicting the bid results: CONTRACTOR BASE BID OVERALL SUBMITTAL RANK AMOUNT Brothers Asphalt Paving, Inc. $1,402,603.79 1 Schroeder Asphalt Services, Inc. $1,431,658.63* 2 Plote Construction, Inc. $1,434,159.43 3 Everlast Blacktop, Inc. $1,508,037.83 4 Geneva Construction Company, Inc. $1,514,862.59* 5 A Lamp Concrete Contractors, Inc. $1,562,989.02 6 M&J Asphalt Paving, Inc. $1,670,476.18 7 ENGINEERS ESTIMATE $1,681,880.40 NA * Corrected Bid Total rft •· 11he1t 9ra d • • ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] February 25, 2025 RE: Bid Proposal Evaluation - 2025 Roadway Rehabilitation Project Page 2 of2 Brothers Asphalt submitted a base bid proposal value of $1,402,603.79, approximately 16.6% lower than the engineer's estimated cost of $1,681,880.40. The second lowest bid proposal, submitted by Schroeder Asphalt Services, Inc., was $1,431,658.63 - as corrected. The City has previously contracted Brothers Asphalt to perform similar work. They were awarded the City's: 2023 Roadway Rehabilitation Project; Stockberry Ln., Grove Ave., and Ingalton Hill Estates Area Resurfacing Project (2022); 2017 Meadow Wood Subdivision Resurfacing Project and City's 2004 Street Resurfacing Project, all which were performed satisfactorily. Brothers Asphalt is registered by the Illinois Department of Transportation as a pre-qualified contractor. This information can be found on IDOT's website at: https:l/idot.illinois.gov >highways> prequal-lists >Preqlist Therefore, TEG hereby recommends that the project's contract for the 2025 Roadway Rehabilitation Project be awarded to the lowest responsible bidder, Brothers Asphalt Paving, Inc., for a base-bid contract amount not to exceed $1,683,100.00. Should you have any questions or need additional information, please feel free to contact me. Enclosures: Engineer's Estimate with Bid Tabulation-2025 Roadway Rehabilitation Project cc: - 2025 Roadway Rehabilitation Project - Project File ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] BID TABULATION Brothers Asphalt Paving, Inc. Schroeder Asphalt Services, Inc. Plote Construction Inc. Everlast Blacktop, Inc. Geneva Construction Co. A Lamp Concrete Contractors, Inc. M & J Asphalt Paving Company, Inc. 2025 ROADWAY REHABILITATION PROJECT CITY OF WEST CHICAGO 315 5. Stewart Avenue PO Box 831 1100 Brandt Drive 7NS40 IL Route 25 P.O. Box 998 1900 Wright Blvd. 3124 5. 60th Ct. SECTION NO.: 25-00001>-01-GM (MFT) ENG, ESTIMATE Bid Opening: February 25, 2025 @ 11:00 A.M. Addison, IL 60101 Huntley, IL 60142 Hoffman Estates, IL 60192 Elgin, IL 60120 Aurora, IL 60507 Schaumburg, IL 60193 Cicero, IL 60804 ITEM ESTIMATED BASE BID ITEM DESCRIPTION UNIT EST. UNIT PRICE EST. BID TOTAL BIO UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL NO. QUANTITY 1 TREE ROOT PRUNING EACH 30 $99.22 $2,976.60 s 93.60 s 2,808.00 s 115.00 s 3,450.00 s 110.00 s 3,300.00 s 220.00 s 6,600.00 $ 90.00 s 2,700.00 $ 50.00 $ 1,500.00 $ 98.10 s 2,943.00 2 EARTH EXCAVATION CU YD 40 $27.12 ~ 84.80 $ 50.00 s 2,000.00 s 25.00 s 1,000.00 $ 50.00 s 2,000.00 s 40,00 $ 1,600.00 s 80,00 $ 3.200.00 s 50.00 s 2,000.00 $ 7R R~ $ 3,154.00 250,00 s 78,10 s 3,905.00 3 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CUYD so $38,11 $1,905.50 s SD.DD s 2,500.00 $ 1.00 s SD.DD s BS.DD s 4,250.00 s 40.00 $ 2,000.DD s BO.DD s 4,000.00 s 5.00 s 4 POROUS GRANULAR EMBANKMENT CU YD SD $38.11 $1,905.50 s 50.00 $ 2,500.00 s 1.00 s SD.OD s 100.00 s 5,000.00 $ 48.00 s 2,400,00 s 85,00 $ 4,250.00 $ 5.00 s 250.00 s 111.55 $ 5,577.50 5 INLET FILTERS EACH 115 $218.67 $25,147.05 s 135,62 s 15,596.30 $ 145.00 $ 16,675.00 $ 135.00 s 15,525,DD s 10.00 $ 1,150.00 $ 130.40 $ 14,996.00 s 15.00 s 1,725.00 $ 201.65 $ 23,189 .75 6 AGGREGATE BASE COURSE, TYPE B 2" SQYD 208 $6.23 $1,295.84 $ 1.04 $ 216.32 s 2.50 $ 520.00 s 8.00 s 1,664.00 $ 4.40 s 915.20 s 3.00 s 624.00 s 1.00 $ 208.00 s 3.00 s 624.00 7 AGGREGATE BASE COURSE, TYPE B 4" SQYD 877 $5,56 $4,876.12 s 1.04 s 912,08 s 2.75 s 2,411.75 s 6.00 s 5, 262.00 s 6.12 s 5,367 .24 $ 6.00 s 5,262.00 $ 1,00 $ 877.DD $ 8.45 $ 7,410.65 $ 7.75 s 6,045.00 8 AGGREGATE BASE COURSE, TYPE B 6" SQYD 780 $7.66 $5,974.80 s 5.20 $ 4,056,0D $ 3.30 $ 2,574.00 $ 8.00 s 6,240.00 $ 8,75 $ 6,825,0D s 8.00 s 6,240.00 $ 1.00 s 780.00 9 BITUMINOUS MATERIALS (TACK COAT) POUND 42,343 $0,05 $2,117.15 $ 0.10 $ 4,234.30 s 0.01 s 423.43 $ 0.01 $ 423.43 s 0.01 s 423.43 $ 0.01 s 423.43 s 0.01 s 423.43 s 0.01 s 423.43 10 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 28 $250.63 $7,017.64 $ 300.00 s 8,400.00 s 225.DD s 6,300.00 s 100.00 s 2,800.00 s 120.00 $ 3,360.00 $ 330,00 s 9,240.00 s 100,00 $ 2,800.00 $ 0.01 s 0.28 11 HOT-MIX ASPHALT SURFACE REMOVAL· BUTT JOINT SQ YD 285 $12.70 $3,619.50 $ 6.00 s 1,710.00 $ 5.00 s 1,425.00 s 10.00 s 2,850.00 s 29,00 s 8,265.00 $ 20.00 s 5.700.D0 $ 18.00 s 5,130.00 s 4.00 s 1,140.00 12 TEMPORARY RAMP SQ VD 285 $12.02 $3,425.70 s 1.00 s 285.00 s 10.00 $ 2,850.00 $ 15.00 $ 4,275.00 s 36.00 s 10,260.00 $ 14.50 $ 4,132.50 s 15.00 $ 4,275.00 $ 23 ,10 $ 6,583.50 $ 250,380,00 s 108.00 s 252,720.00 $ 116,00 $ 271,440.00 $ 102.40 s 239,616.00 13 POLYMERIZED HOT-MIX ASPHALT BINDER COURSE, IL-4.75, NSD TON 2,340 $125.00 $292,500,00 $ 105.00 $ 245,700.00 $ 108,00 s 252,720.00 s 106.00 s 248,040.00 $ 107.00 14 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5. MIX "D", NSO (1,5") TON 4,680 $95.00 $444,600.00 s 85.00 s 397,800.00 s 87.00 $ 407,160.00 $ 77.00 $ 360,360.00 s 83.21 s 389,422.80 $ 81.00 $ 379,080.00 s 90,00 s 421,200.00 $ 91.35 $ 427,518.00 18,740.80 15 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQYD 208 $115.00 $23,920.00 $ 72.80 s 15,142.40 $ 80.00 $ 16,640.00 $ 92.00 s 19,136.00 s 108.00 $ 22,464.00 s 90.00 $ 18,720.00 s 108.00 $ 22,464.00 $ 90.10 s 16 PORTLAND CEMENT CONCRETE SIDEWALK 5 [TO 6 INCH, SPECIAL) SQFT 12,000 $12.23 $146,760.00 s 13.00 $ 156,000.00 s 9.80 s 117 600.00 s 9.50 $ 114 000.00 s 10.00 $ 120,000,00 $ 9.00 $ 108,000.00 $ 10.00 $ 120,000.00 s 8.30 $ 99,600.00 17 DETECTABLE WARNINGS SQFT 560 $44.B4 $25,110.40 s 31,20 $ 17,472.00 s 36.30 s 20,328.00 $ 35,00 $ 19,600.00 $ SO.OD $ 28,000,DD $ 33.00 s 18,480,00 s 25.00 $ 14,000.00 $ 32.95 $ 18,452.00 18 HOT-MIX ASPHALT SURFACE REMOVAL, 2" SQVD 55,715 $3.08 $171,490.77 $ 1.85 $ 103,072.75 $ 1.85 $ 103 072.75 s 2.40 $ 133,716.00 $ 2.54 s 141,516.10 s 2.35 s 130,930.25 $ 1.75 $ 97,501.25 $ 3.95 $ 220,074.25 23,400.00 $ 9.80 44,100.00 s 9.50 s 42,750.00 s 6.00 s 27,000.00 $ 9,00 $ 40,500.00 s 7.00 s 31,500.00 $ 11.95 $ 53,775.00 19 COMBINATION CURB AND GUTTER REMOVAL FOOT 4,500 $6.52 $29,340.00 s 5.20 s s 29,025.00 $ 1.80 $ 23,220.00 s 2.00 s 25,800.00 $ 1.30 s 16,770.00 s 2,20 s 28,380.00 2D SIDEWALK REMOVAL SQFT 12,900 $2.33 $30,057.00 s 1.04 $ 13,416.00 $ 2.20 $ 28 380.00 $ 2.25 s 4,000.00 s 55.05 $ 5,505.00 21 CLASS D PATCHES, TYPE I, 6 INCH SQYD 100 $45.66 $4,566.33 $ 35.00 $ 3,500.00 $ 58.00 $ 5,800.00 $ SO.DO s 5,000.00 s 40.00 s 4,000.00 s 80.00 $ 8,000.00 $ 40.00 s 22 CLASS D PATCHES, TYPE II, 6 INCH SQYD 250 $43.26 S10,815.00 s 35.00 $ 8,750.00 s 55.00 $ 13,750.00 s 49.00 $ _.. 12,250.00 s 40.00 $ 10,000.00 $ 65.00 s 16,250.00 s 40.00 $ 10,000.00 $ 54.40 s 13,600.00 23 CLASS D PATCHES, TYPE 111, 6 INCH SQYD 400 $41.54 $16,617.33 $ 35,00 $ 14,000.00 s SO.OD $ 20,000.00 s 48,00. 19 200.00 s 40.00 s 16,000.DD $ 62.00 $ 24,800.00 $ 40.00 s 16,000,DD s 54.65 s 21.860,DD 24 CLASS D PATCHES, TYPE IV, 6 INCH SQYD 446 $40.86 $18,222.07 $ 35.00 s 15,610.00 $ SO.OD s 22,300.00 s ~ ~ 20,962.00 $ 37.00 s 16,502.00 $ 58.00 s 25,868.00 s 40,00 s 17,840.00 s 54.45 s 24,284.70 25 CONCRETE COLLAR (STORM SEWER), 12" OR LESS CU VD 4.5 $425.DD $1,912.50 s 641.68 $ 2,887.56 s 440.00 $ 1980.00 $ 0.00 --$ '2 790.00 s 1 000.0D $ 4,500.00 s 616.90 s 2,776.05 $ 10.00 $ 45.00 s 981,00 s 4,414.50 26 STORM SEWERS (RCP) CLASS A, TYPE 2 12" (OR LESS) FOOT 60 $203.79 $12,227.40 $ 117.10 s 7,026.00 s 124.00 $ 7,440.00 'I .sdl' $ W ,900.00 s 124.00 $ 7,440.00 $ 112.60 $ 6,756.00 s SO.OD s 3,000.00 $ 147.15 $ 8,829.00 iaon $ 1425,00 $ 400.00 $ 2,000.00 s 283.90 $ 1,419.50 $ 300.00 $ 1,500.00 $ 201.65 s 1,008.25 27 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED EACH 5 $462.52 $2,312.60 s 295.36 $ 1,476.80 $ 310.00 s 1550.00 -2 CATCH BASINS, TYPE A, 4'-DIAMETER, (REMOVAL AND REPLACEMENT) 28 2,520.00 s 4,100.00 $ 4,100.00 $ 2,511.80 $ 2,511.80 $ 3,000.00 $ 3,000.00 $ 5,646.20 $ 5,646.20 EACH 1 $6,400.00 $6,400.00 s 2,612.48 $ 2,612.48 $ 2,750.00 $ ~o 1~:1--- $ TYPE 11 FRAME AND GRATE · INLETS, (REMOVAL AND REPLACEMENT) TYPE A, TYPE 11 FRAME AND 29 EACH 1 $3,500.00 $3,500.00 s 2,306.30 $ 2,306.30 s 2 45n...,. .,.._, .:o:a!II 2,220.00 s 2,220.00 $ 2,950.00 $ 2,950.00 $ 2,217.60 s 2,217.60 $ 2,000.00 $ 2,000.00 $ 4,016.65 $ 4,016.65 GRATE ...... 30 MANHOLES TO BE ADJUSTED WITH NEW TYPE 11 FRAME AND GRATE EACH 1 $1,610.00 $1,610.00 $ 1,025.00 $ 1,025.00 $ 1,185.~ ~ J 1,1loo $ 1,000.00 $ 1,000.00 s 650.00 $ 650.00 $ 985.50 s 985.50 $ 800.00 $ 800.00 $ 1,400.65 $ 1,400.65 ~· MANHOLES TO BE ADJUSTED WITH NEW TYPE 24 FRAME AND GRATE EACH 1 $1,420.00 $1,420.00 $ 1,377.58 $ 1,377.58 $ 1,500.00 31 1,325.00 $ 740.00 $ 740.00 $ 1,324.60 s 1,324.60 $ 800.00 s 800.00 s 1,400.65 $ 1,400.65 1,500.00 $ 1,325.00 s [SPECIAL) r 750,00 s 752,10 $ 752.10 32 VALVE VAULTS TO BE ADJUSTED EACH 1 $1,000.00 $1,000.DD $ 608.50 $ 608.50 $ 625.00 $ 625.00 s 600.00 $ 600.00 s 650.00 s 650.00 $ 585.10 $ 585.10 $ 750.00 s 33 FRAMES AND GRATES TO BE ADJUSTED (TYPE 11) EACH 25 $5B8,9D $14,722.50 $ 557.00 s 13,925.00 $ 585.00 s 14 625.00 $ 540.00 $ 13 500.00 s 650.00 $ 16,2SO.OO $ 535.60 s 13,390.00 s 750.00 s 18,750.00 s 741.20 s 18,530.00 750.00 s 490.SO s 490.50 34 FRAMES AND LIDS TO BE ADJUSTED (TYPE 1) EACH 1 $965.33 $965.33 $ 563.68 $ 563.68 $ 590.00 s 590.00 s 545.00 s 545.00 s 650.00 $ 650.00 s 541.04 s 541.04 $ 750.00 $ 35 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 4,500 $3B.75 $174,375 .00 $ 39.27 $ 176,715.00 s 36.00 '$ 162 000.00 s 34.00 $ 153 000.00 $ 38.00 s 171,000.00 $ 34.50 $ 155,250.00 s 40.00 $ 180,000.00 $ 38.00 $ 171,000.00 50,000,00 s 61,724.16 $ 61,724.16 s 90,500.00 s 90,500.00 $ 93,000.00 $ 93,000.00 s 80,000.00 s 80,000.00 36 MOBILIZATION LSUM 1 $25,000.00 $25,000.00 s 13,000.00 s 13,000.00 $ 3,500.00 $ 3,500.00 s 50,000.00 s 37 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 2,172 $4.05 $8,796.60 $ 1.78 $ 3,866.16 s 2.20 s 4 778.40 s 2.00 s 4 344.00 s 3.30 s 7,167.60 $ 1.55 $ 3,366.60 $ 1.72 s 3,735.84 $ 2.45 $ 5,321.40 38 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 302 $11 .67 $3,524.34 s 6.00 s 1,812.00 $ 7.15 s 2,159.30 $ 6.50 $ 1,963.00 $ 11.50 $ 3,473 .00 $ 6.50 s 1,963.00 s 5.75 $ 1,736.50 $ 5.20 s 1,570.40 39 WASHOUT BASIN LSUM 1 $1,370.25 $1,370.25 s 520.00 $ 520.00 $ 1,080.00 s 1,080.00 s 1,000.00 s 1,000.DD $ 1,800.00 s 1,800.00 s 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000,00 s 2,943.00 $ 2,943.00 40 REMOVE AND REINSTALL BRICK PAVER SQFT 80 $16.04 $1,283.20 s 26.00 s 2,080,00 s 19.00 $ 1,520.00 $ 16.00 s 1,280.00 s 20.00 $ 1,600.00 $ 25.00 $ 2,000.00 s 20.00 s 1,600.00 $ 27.25 s 2,lB0.00 41 TRENCH BACKFILL (SPECIAL) CUYD 150 $31.00 $4,650.00 s 56.57 $ 8,485.50 s 60.00 s 9,000.00 s 55.00 s 8,250.00 s 69.00 $ 10,350.00 s 54.40 $ 8,160.00 $ 1.00 s 150.00 s 51.25 s 7,687.50 42 EXPLORATION TRENCH (SPECIAL) FOOT 20 $42.67 $853.40 $ 24.00 s 480.00 s 25.00 s 500.00 $ 23.00 $ 460.00 s 60.00 s 1,200.00 $ 23.DD $ 460.00 s 1.00 s 20.00 $ 87.20 $ 1,744.00 43 STORM SEWER REMOVAL (UP TO 12" DIAMETER) FOOT 60 $34.16 $2,049.60 s 110.24 s 6,614.40 $ 20.00 $ 1,200.00 $ 110.00 $ 6,600.00 $ 40.00 $ 2,400.00 s 105.90 s 6,354.00 $ 1.00 $ 60.00 s 59.95 s 3,597.00 44 SANITARY SEWER REMOVAL AND REPLACEMENT 8" (OR LESS) FOOT 2D $53.80 $1,076.00 $ 125.00 $ 2,500.00 s 132.00 s 2,640.00 $ 125.00 $ 2,500.00 s 240,00 $ 4,800.00 $ 120.20 $ 2,404.00 $ 80.00 $ 1,600.00 $ 899.25 $ 17,985.00 SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, 45 EACH 1 $1,678.67 $1,678.67 $ 1,452.88 $ 1,452.88 $ 1,540.00 $ 1,540.00 $ 1,400.00 $ 1,400.00 $ 1,200.00 $ 1,200.00 $ 1,397.10 $ 1,397.10 $ 1,000.00 $ 1,000.00 $ 2,343.50 $ 2,343.50 CLOSED LID 46 CONCRETE CURB, TYPE B (SPECIAL) FOOT 250 $51.67 $12,917.50 s 20.80 $ 5,200.00 $ 36.00 $ 9,000.00 s 35,00 $ 8,750.00 $ 59.00 $ 14,750.00 s 34.50 s 8,625.00 $ 45,00 $ 11, 250.00 s 32,90 s 8,22S 00 47 TRAFFIC CONTROL AND PROTECTION, (SPECIAL), 701301-04 EACH 1 $1,500.00 $1,500.00 $ 1.00 $ 1.00 s 1.00 s 1.00 s 1.00 $ 1.00 s 1.00 s 1.00 s 510.00 $ 510.00 $ 1.00 s 1.00 s 555.90 s 555.90 48 TRAFFIC CONTROL AND PROTECTION, (SPECIAL}. 701501-06 EACH 1 $1,500.00 Sl,500.00 $ 9,360.00 s 9,360.00 s 27,300.00 $ 27,300.00 $ 11,000.00 s 11,000.00 s 35,834.30 $ 35,834.30 $ 8,274.00 s 8,274.00 $ 111,000.00 s 111,000.00 $ 9,018.70 s 9,018.70 49 TRAFFIC CONTROL AND PROTECTION, (SPECIAL), 701701-08 EACH 1 $1,500.00 $1,500.00 $ 1.00 $ 1.00 $ 1.00 s 1.00 s 1.00 $ 1.00 $ 1.00 s 1.00 s 0.01 $ 0.01 $ 1.00 s 1.00 $ 0.01 $ 0.01 50 rRAFFIC CONTROL AND PROTECTION, (SPECIAL), 701801-05 EACH 1 $1,500.00 $1,500.00 $ 3,640.00 s 3,640,00 s 1.00 $ 1.00 $ 1.00 s 1.00 s 1.00 s 1.00 $ 3,761.00 $ 3,761.00 s 1.00 $ 1.00 s 4,099.50 $ 4,099.50 1,00 $ 0.01 $ 0.01 $ 1.00 $ 1,00 s 0.01 $ 0.01 51 TRAFFIC CONTROL AND PROTECTION, (SPECIAL), 701901-02 EACH 1 $1,500.00 $1,500.00 s 1.00 $ 1.00 $ 1.00 s 1.00 s 1.00 $ 1.00 $ 1.00 s 27,000.00 $ 5.00 $ 15,000.00 $ 13.30 s 39,900.00 52 PARKWAY RESTORATION SQYD 3,000 $13.00 $39,000.00 $ 12.68 s 38,040.00 $ 9.70 s 29,100.00 $ 9.00 s 27,000.00 s 6.00 $ 18,000.00 $ 9,00 s 53 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3'' SQVD 780 $61,00 $47,580.00 s 25.DD s 19,500.00 $ 22.00 $ 17,160.00 s 38.00 s 29,640.00 $ 20,00 $ 15,600.00 s 37.75 s 29,445.00 $ 42.DD s 32,760.00 s 15.45 $ 12,051.00 54 HOT-MIX ASPHALT DRIVEWAY PAVEMENT REMOVAL SQYD 780 $23.67 $18,462.60 $ 15.00 $ 11,700.00 s 39.00 $ 30,420.00 $ 13.00 $ 10,140.00 s 18.00 s 14,040.00 $ 20.00 $ 15,600.00 s 12.50 $ 9,750.00 $ 19.55 $ 15,249.00 55 CONCRETE (DRIVEWAY) REMOVAL (SPECIAL) SQ VD 208 $37.33 $7,764.64 $ 15.60 $ 3,244.80 s 16.50 $ 3,432.00 s 25,00 $ 5,200.00 $ 18.00 $ 3,744.00 s 25,00 s 5,200.00 $ 18.00 $ 3,744.00 s 21.80 s 4,534.40 56 MANHOLE LID ADJUSTING RINGS (SPECIAL) EACH 5 $526.67 $2,633.35 $ 300.00 $ 1,500.00 $ 210.00 s 1,050.00 $ 235.00 $ 1,175.00 $ 350.00 $ 1,750.00 $ 233.90 $ 1,169.50 $ 250.00 $ 1,250.00 $ 316.10 s 1,580.50 1,670,476.18 As Corrected (Eng. E,t.) $1,681,930.59 $ 1,402,603.79 s 1,431,658.63 $ 1,434,159.43 s 1,508,037.83 $ 1,514,862.59 $ 1,562,989.02 s BID TOTAL As Read $ 1,402,603.79 $ 2,497,875.13 s 1,434,159.43 $ 1,508,037.83 $ 1,514,863..39 $ 1,562,989.02 $ 1,670,476.18 ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0025 - A Resolution Appropriating the Use of Motor Fuel Tax Funds and Approving a Request COMMITTEE AGENDA DATE: March 6, 2025for Expenditure/Authorization of Motor Fuel Tax Funds for COUNCIL AGENDA DATE: March 17, 2025 the Nuclear Drive and Northwest Avenue Reconstruction Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On December 2, 2024, the City Council approved Ordinance No. 24-0-0047 adopting the Annual Budget for the FY 2025 ending December 31, 2025, which included the proposed expenditure of the State Motor Fuel Tax (MFT) Funds for the Nuclear Drive and Northwest Avenue Reconstruction Project in the amount totaling $2,400,000.00. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. MFT funds shall be expended and administered by Local Agencies in accordance with the State's MFT standards, policies, and procedures. As a bondable capital improvement project, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds form to expend MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0025 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax and Rebuild Illinois grant funds in the amount of $2,400,000.00 for the Nuclear Drive and Northwest Avenue Reconstruction Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0025 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE DLR 09110 - RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE DLR 09150 - REQUEST FOR EXPENDITURE/AUTHORIZATION OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $2,400,000.00 i'OR THE NUCLEAR DRIVE AND NORTHWEST A VENUE RECONSTRUCTION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 09110 -Resolution for Improvement Under the Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures of Motor Fuel Tax funds for the Nuclear Drive and Northwest Avenue Reconstruction Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of March 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] (-ii;;\ Illinois DepartrJlent Resolution for Improvement of liansportation Under the Illinois Highway CodeW Is this project a bendable capital improvement? Resolution T e Resolution Number Section Number ~ Yes □ No ,__o_ri_gi_na_l_ _ ___...__l2_5-_R_-0_0_2_5 _ ___..I l24-00090-oo-PV BE IT RESOLVED, by the Council of the City -------,G=-o-v-er-ni,...ng----=-Bo_d,...y-=T,...yp_e_____ --=-------,-L-oc_a..,..,IP=-u...,..b.,,..lic_A,...g-e-nc-y-=T,...yp_e____ _ of West Chicago Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract __,,c,...o-n.,-tra_c..,.t-or-.D....a-y .,..La_,b_o_r - For Roadway/Street Improvements: Length Name of Street(s)/Road(s) Route From To (miles) Nuclear Drive 0.3 0-2250 Harvester Road Dead End Northwest Avenue 0.14 0-0035 Nuclear Drive Dead End For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. N/A BE IT FURTHER RESOLVED, 1. That the orooosed imorovement shall consist of Nuclear Drive & Northwest Avenue Reconstruction Project; Full-depth reconstruction and widening of road pavement with jointed PCC, street light removal and replacement, new sidewalk construction, installation of ADA compliant detectable warnings and ramps, driveway removal and replacement with curb & gutter, moving fire hydrants, miscellaneous structure adjustments, reconstruction or replacement and utility pipe repairs. 2. That there is hereby appropriated the sum of Two Million Four-Hundred Thousand ----------- - - ----------- Dollars ( $2,400,000.00 ) for the improvement ofsaid section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. Executive Office Manager I, Valeria Perez City -Glel'k in and for said City Name of-etert( _....,L,...o-ca_,,.1=p--,ub---lic_ A,,_g-e-nc-y-=T,...yp_e__ ----=-L-o_ca_l__P_ub_li_c_A-ge_n_cy_T_y_pe-- Execulive Office Manager of West Chicago in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of West Chicago at a meeting held on March 17, 2025 - ------,G,_.o-ve_r_,ni-ng....,B=-o....,d....,y=ry_p_e____ Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17 day of March, 2025 Day Month, Year Printed 02/26/25 Page 1 of2 BLR 09110 (Rev. 01/18/23) ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] Qll&nois~ Resolution for Improvement of Transportation Under the Illinois Highway CodeW (SEAL, if required by the LPA) Glefk Siqnature & Date Executive Office Manager Approved Regional Engineer Signature & Date Departmeat omansportaUoa I Printed 02/26/25 Page 2 of2 BLR 09110 (Rev. 01/18/23) ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] IIDnois Department Request for Expenditure/AuthorizationQ of li"ansportation of Motor Fuel Tax FundsW Local Public Agency Type County Section Number I24-00090-00-PV.__lw_e_st_C_h_ica_g_o _______ ___,I !city !DuPage I hereby request authorization to expend Motor Fuel Tax Funds as indicated below: Purpose Motor Fuel Tax Amount Rebuild Illinois Amount County Engineer/Superintendent Salary & Expenses n/a Contract Construction $2,400,000.00 Day Labor Construction Engineering Engineering Investigations IMRF/Social Security n/a Maintenance Maintenance Engineering Obligation Retirement n/a Other Right-of-Way (Itemized on 2nd page) TOTAL $2,400,000.00 Comments Budgeted Local Funds: $180,000.00 Budgeted Total Contract Expenditure: $2,580,000.00 Local Pubhc Agency Official s,gnatuce & Dale I Approved Regional Engineer Signature & Date Department of Transportalioc I Department of Transportation Use Entered By Date F'-=I~------,1~1-~ Completed 02/26/25 Page 1 of 2 BLR 09150 (Rev. 07/07/22) ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] Itemization of Right-of-Way Request Location of Property Cost of Acres Damage to Parcel Address of Right-of- Relocation Cost of Land Land not Street/Road Number Property Involved Property Owner Way Costs Acquired Acquired Total TOTAL Adq ltel:n I Completed 02/26/25 Page 2 of2 BLR 09150 (Rev. 07/07/22) ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA IT.EM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Li---'-_•-=ES::;;__. __ Resolution No. 25-R-0026 - Execution of a Joint Funding COMMITTEE AGENDA DATE: March 6, 2025Agreement for State Participation (BLR 0531 OS) with the Illinois COUNCIL AGENDA DATE: March 17, 2025Department of Transportation for the Use of Economic Development Program Grant Funds for the Nuclear Drive and Northwest Avenue Reconstruction Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_ _ _______ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_ _ _______ _ ITEM SUMMARY: The Nuclear Drive and Northwest Avenue Reconstruction Project (Project), as denoted in the enclosed location map, has a total length of approximately 0.44 miles or 2,323 feet. The scope of the Project includes full-depth reconstruction and widening of the roadway pavement with jointed PCC pavement, streetlight removal and replacement, new sidewalk construction, installation of ADA-compliant detectable warnings and curb ramps, driveway removal and replacement with curb & gutter, relocation of fire hydrants, miscellaneous structure adjustments, reconstruction, and replacements, utility pipe repairs, parkway grading and restoration, pavement markings, traffic control and protection, and miscellaneous items to complete the project. The Project is tentatively scheduled for a spring 2025 local letting with construction anticipated to begin in the summer of 2025, pending timely approval of plans and specifications by the Illinois Department of Transportation (IDOT). The estimated construction cost is $2,747,531 .69. On October 31 , 2023, the City was awarded Economic Development Program (EDP) grant funds by IDOT for an amount not to exceed $930,000.00 for this Project. The Project will be generally funded using Local and EDP grant funds. As part of the implementation process prior to local letting, the City must approve and execute the Joint Funding Agreement for State Participation (BLR 0531 OS) with IDOT. Currently, the local match is estimated to be $1,817,531.69. The exact amount of the City's local match will be determined upon project closeout. The FY 2025 budget includes $2,400,000.00 in Motor Fuel Tax Fund Account No. 16-34-58-4807, $100,000.00 in Water Fund Account No. 06-34-47-4806, and $80,000.00 in Sewer Fund Account No. 05-34-43-4806 for a total budgeted amount of $2,580,000.00. The City will have to upfront the construction cost and seek reimbursement of the EDP funds in the amount not to exceed $930,000.00 from IDOT upon project closeout. Staff recommends approval of the Joint Funding Agreement for State Participation (BLR 0531 OS) for subsequent review and approval by IDOT. ACTIONS PROPOSED: Approve Resolution No. 25-R-0026 authorizing the Mayor to execute the Joint Funding Agreement for State Participation (BLR 05310S) for the use of Economic Development Program (EDP) grant funds in the amount not to exceed $930,000.00 for the Nuclear Drive and Northwest Avenue Reconstruction Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0026 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE DLR 05310S- JOINT FUNDING AGREEMENT FOR STATE PARTICIPATION FOR THE USE OF ECONOMIC DEVELOPMENT PROGRAM GRANT FUNDS IN THE AMOUNT NOT TO EXCEED $930,000.00 FOR THE NUCLEAR DRIVE AND NORTHWEST A VENUE RECONSTRUCTION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute the Illinois Department of Transportation form BLR 0531 OS - Joint Funding Agreement for State Participation for the use of Economic Development Program Grant Funds in the amount not to exceed $930,000.00 for the Nuclear Drive and Northwest Avenue Rec~nstruction Proje~t, a copy of which is attached hereto and incorpoiat~d herein as Exhibit "A"; APPROVED this 17th day of March 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] llfinois Department Joint Funding Agreement forQ of lransportation State ParticipationW D State Participation [El Economic Development Program D Truck Access Route Program (TARP) LOCAL PUBLIC AGENCY .-L_oca_l_Pu_b_li_c_A_ge_n_cy___________________---, rC~o~un__ty._____ ____,, Section Number .__lw_e_st_C_hi_ca_g_o_(C_) _____________ ___.I IDuPage II24-00090-00-PV Construction Engineering Right-of-Way State Job Number State Job Number State Job Number ,~C--91--16-6-25-. - ~ 1,--1 ~~~___,11~---~ LOCATION Stationing ,_L_oca'-'--IS_tr_e_e_U_Ro~a~d_N--'a_m--'e'---------, ....~=-ey"-'--"Ro""'u"""te"'----------, Length ~F_ro_m___,~T_o___ ~ ,__INu_c_lea_r_Dr_iv_e____ ____.I ~[22_so_____~ l=lo.=30=========[.__]o._oo__[,.__lo._30__ Location Termini !Harvester Road to End rc~u~rre=n__t~Ju=r__is~di'-"-ct=io~n__________________ __,, Existing Structure Number(s) II Add Location I [._c_ity_ o_f _W_e_s_t_C_h_ic_a_go________________.....,l [~----------~.l.~ R_e_m_o_ve_..Jj Stationing .=Lo=ca="--1S"'"'tr"-'e=e=U'-'Ro=a=-=d'-'N=a=m=e'------------, ~K_.ey~R_o_u_te______ __, Length From To l~No_rt_hw_e_st_Av_e_nu_e ___~j~joo_35_____~ [=10.=14== =======[.__lo._oo__j,.__lo._14_ _____, Location Termini ]Nuclear Drive to End ..=C-=-urre'-'-=n=t=Ju=r=is-=dl=ct=io=n__________________ __,, ~E_xi_st_in_ S_tr_u_ct_ur_e_N_u_m_b~er~s---~I Add Location J "------==-=---,--=--=-=::----'L..j_R_em_o_v_e__JjI~C_ity_o_f_W_e_s_t_C_h_ic_a_g_o_______________ __,[ PROJECT DESCRIPTION Nuclear Drive & Northwest Avenue Reconstruction Project; (Section Number: 24-00090-00-PV); Full-depth reconstruction and widening of road pavement with jointed PCC, street light removal and replacement, new sidewalk construction, installation of ADA compliant detectable warnings and ramps, driveway removal and replacement with curb & gutter, moving fire hydrants, miscellaneous structure adjustments, reconstruction or replacement and utility pipe repairs. Page 1 of7 BLR 05310S (Rev. 05/09/24) ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] Construction Engineering Right-of-Way .=L:.::;o-=-ca=l-=-P--=u=b=lic=-A=en'"'"c=--'------~ .=S=e-=-cti=·o""n"-N'-=-um=b-=-e;_r--~ State Job Number .=S=ta=t=e-=J-=-o=b-'-N'-"u""'mb=-"e"-r__ ~ State Job Number ~W_es_t_C_hic_a_go_(_C)_ __ J24-00090-00-PV Jj,..;:;.;;C-=91;.-=..;-1=-6-'--'-'6-2"'"""5=.;.._---,11 J.__J ____ __. This Agreement is made and entered into between the above local public agency,hereinafter referred to as the "LPA" and the State of Illinois acting by and through its Department of Transportation, herein referred to as the "STATE". The STATE and LPAjoint proposes to improve the designated location as described in the Location and Project Description sections of this Agreement. The improvement shall be developed and constructed in accordance with plans prepared by, or on behalf of the LPA and approved by the STATE using the STATE's Motor Fuel Tax policies and procedures. I.GENERAL 1.1 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that funds will not or may not be available for payment. The STATE shall provide notice, in writing to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 1.2 Domestic Steel Requirement. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. 1.3. Severabllity. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 1.4. Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made, the STATE may terminate the Agreement in its entirety. This Agreement may be terminated, in whole or in part, by the STATE without advance notice: a. Pursuant to a funding failure as provided under Article 1.1 b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award. II. REQUIRED CERTIFICATIONS This Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules and any and all license requirements or professional certification provisions. 2.1 Bribery. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.2 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-f of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). 2.3 Debt to State. LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because LPA, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless LPA, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt, and the LPA acknowledges STATE may declare the Agreement void if the certification is false (30 ILCS 500/50-11 ). 2.4 Debarment. The LPA certifies to the best of its knowledge and belief that it's officials: a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with commission of any of the offenses enumerated in item (b) of this certification; and d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local) terminated for cause or default. 2.5 Construction of Fixed Works. The LPA certifies that all Programs for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the Program, the LPA shall comply with the Page 2 of7 BLR 05310S (Rev. 05/09/24) ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] Construction Engineering Right-of-Way ..=L=oc=a=l..:...P-=u=bl=ic'--'A---'-"'-'e'-'-n=c...__ ___ ~ ...=S'-=e-"c-=-tio=n..;...;...;N-=u;;.:.m=b-=e.;...r--~ ...=S;..=;ta=-=t:.=.e--=J-"o=-b-'-N.;.:u;.:..m""b:...:e""r_ _ ~ ..-=S-=ta=-=t=-e-=J-=-o;::;.b..:...N;:.:;u""m""b:...:e;.:..r__ ~ State Job Number .__w_es_tC_h_ica_g_o_(C_)_ __, J24-00090-00-PV .__c_-9_1-_16_6_-2_5_ ____,J J II I_I----~ ments of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. 2.6 Criminal Convictions. The LPA certifies that neither it nor any managerial agent of LPA has been convicted has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or at least five (5) years have passed since the date of conviction. The LPA further certifies that it is not barred from receiving an runding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void If this certification Is false (30 ILCS 500/50-10.5). 2.7 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 2.8 Telecom Prohibition. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced provided by the following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as substantial or essential component or any system, or as critical technology as part of any system. 2.9 Personal Conflict of Interest- (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a. the employee, officer, board member, or agent; b. any member of his or her immediate family; c. his or her partner; or d. an organization which employs, or is about to employ, any of the above. The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year. The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STATE may waive the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.10 Organizational Conflict of Interest. The LPA certifies that it will also prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract mav, without some restriction future activities, result in an unfair competitive advanta~e to the third party Ill. AUDIT AND RECORD RETENTION 3.1 STATE Audits. The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the Illinois State Auditing Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's independent audit, or as a result of any duly authorized inspection or review. 3.2 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in conjunction with this contract. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 3.3 Accessibility of Records. The LPA shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the STATE's inspector General, and any other person as may be authorized by the STATE (including auditors), by the State of Illinois. The LPA shall cooperate fully in any such audit or inquiry. 3.4 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the terms of this Page 3 of7 BLR 05310S (Rev. 05/09/24) ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] Construction Engineering Right-of-Way ,....L-'-o-'-ca~I_P-'-u___b_lic'--A__.._e~n-'-c..____ _, ""S'""e-'-c-"-lio"--n_N-'-u_m--'b-'-e_r-----. State Job Number State Job Number State Job Number ..__w_es_t _Ch_ic_ag_o_(C_) _ ___. 124-00090-00-PV l-lc "'-'--9"'-'1--'--'16'-'--6--'-'--2'""""5 -"-----.I .-"-'I~~='------.I I..______ ____. tract. IV. LPA FISCAL RESPONSIBILITIES 4.1 To provide all initial funding and payment for work specified under this Agreement. 4.2 Reimbursement Requests. For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. LPA's must justify continued funding on inactive projects. An inactive project is defined as a project with no expenditures for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) months period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the date of execution of this Agreement. Subsequent invoices will be submitted in intervals not to exceed six (6) months. 4.3 Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is required to be submitted with the final invoice for engineering projects. 4.4 Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and thew anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate closeout of the project and loss of further funding. 4.5 Project End Date: The period of performance (end date) for state obligation purposes is five (5) years for projects under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the Agreement. Joint agreement amendments for time extensions must be received and approved prior to expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding. V. THE LPA AGREES 5.1 To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and Ill of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required. 5.2 To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems. 5.3 To provide on-site engineering supervision and inspection during construction of the proposed improvement. 5.4 To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required. 5.5 To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by addendum) in a manner satisfactory to the STATE. 5.6 To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. 5.7 To regulate parking and traffic in accordance with the approved project report. 5.8 To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes. 5.9 To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with the current Illinois Compiled Statutes. 5.10 For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for Page4 of7 BLR 053105 (Rev. 05/09/24) ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Construction Engineering Right-of-Way ~L=oca=='-'-P-=u=bl=ic""'A""""e""n=c.,__ _ _ ...., ~S"'e-=-cti=·o"-'-n'-'N'-'-=um"-=b""'er'-------. State Job Number State Job Number State Job Number ~W_es_t_C_hic_a_go_(_C)__ ~ ~J24_-o_o_o9_0_-0_0-_Pv__l -=lc=-9c:....=1-=-=16'"""""6=-2=5 -=-'--~I ~----~I~----~ rcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the absence of a USDOT- approved LPA DBE Program or on STATE awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. 5.11 To provide all initial funding and payment for work specified under this Agreement. 5.12 The LPA has entered into an economic development agreement with Blachford Acoustics Group Company herein referred to as the "COMPANY." As required by Public Act 93-552, the COMPANY agrees to annual submit to the STATE for a period of five calendar years from the execution of this Agreement, a progress report of employment. All annual progress reports will be completed on-line through the Department of Commerce and Economic Opportunity. The initial Employee Reporting Form should be attached as "Schedule 3." The agreement between the LPA and COMPANY delineating the reporting requirements attached as "Schedule 4." 5.13 It is mutually agreed that in the event of a default by the COMPANY on their commitment to create and/or retain jobs, the STATE will seek reimbursement of the Economic Development funds provided for this Project from the LPA. This determination to seek reimbursement will be based on an evaluation of the information reported in the annual progress report of employment required in Article 5.12 of this Agreement. Failure to submit the required employment report will be considered default on the COMPANY's commitment. VI. THE STATE AGREES 6.1 To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of the LPA's certification of compliance with Title II and Ill Requirements. 6.2 To reimburse the LPA for the state share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payments by the LPA. 6.3 To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally visited by STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the STATE. SCHEDULES Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement. IE] 1. Division of Cost IE] 2. Location Map □ 3. Employee Reporting Form □ 4. Local Public Agency/Company Agreement □ □ □ □ Page 5 of7 BLR 05310S (Rev. 05/09/24) ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] Construction Engineering Right-of-Way "'"L"'"o""ca=I_P-=u-=-b=llc'""A"'""'""'e"'"n'""c..,_____ _,, '""S-=e-=-ctJ='o"""n'""'N-'-u'-m""""b"'"'e"'"r__ _, State Job Number State Job Number State Job Number .__w_es_t_C_hic_a_go_(_C_) _ ____. I24-00090-00-PV r-'lc"'"'-9----'1-~16'----6~-2--'5 I ---'---.I r--1~ '-"-'--~~----,I .__I____ ___. AGREEMENT SIGNATURES EXECUTION The LPA agrees to accept and comply with the applicable provision set forth in this agreement including attached schedules. APPROVED Local Public Agency Name of Official Print or T e Name Ruben Pineda Tltle of Official !Mayor .__ISlgn-atur-e - - - - - -~ I[ ~ The above signature certifies the agency's TIN number is _3_6_-6_0_0_6_1_4______ conducting business as a Governmental Entity. DUNS Number 113554448 UEI LQLNCLHFMNJ4 APPROVED State of Illinois Department of Transportation ....r _m_e_r_O_s_m_a_n_, _P_.E_._•S- e-c-re_ta_ ry_o_f_T_ra_n_s_p-orta- t-io_n______ __.f :=J By: !George A. T apas, P.E., S.E., Engineer of Local Roads & Streets ID~ I rephen M. Travla, P.E., Dlraotor of Highways Pl/Chief Engineer r~ l.__~_ic_h_a_e_lP-ra- le_r_.C-h-i-ef_C_o_u_n_s_el____________ __.l ID~ I....V-ic_k_i W- ils_o_n_,_C_h_ie_f _F-is_ca_l_O_ffi_1ce_ r ___________ __.lID~ NOTE: If the LPA Signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. -- Page 6 of7 BLR 05310S (Rev. 05/09/24) ===== PDF PAGE 50 ===== [Extraction: OCR (rendered-page OCR)] SCHEDULE NUMBER 1 Construction Engineering Local Public Agency County Section Number State Job Number State Job Number West Chicago (C) DuPage 24-00090-00-PV C-91-166-25 DIVISION OF COST State Funds Local Public Agency | Type of Work Fund Type Amount % Fund Type Amount % Totals | Participating Construction EDP $930,000.00} * {Local $1,817,531.69} * $2,747,531.69 Total $930,000.00] Total $1,817,531.69 $2,747,531.69 If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below: MAXIMUM EDP FUNDING NOT TO EXCEED $930,000. be used in the final division of cost for billing and reimbursement. Page 7 of 7 BLR 05310S (Rev. 05/09/24) NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final State participation. The actual costs will ===== PDF PAGE 51 ===== [Extraction: OCR (rendered-page OCR)] Schedule Number 2 Location Map Nuclear Drive & Northwest Ave Reconstruction Project Nuclear Dr from Harvester Rd to Dead End (1570 feet or 0.297 miles) Northwest Ave from Harvester Rd to Dead End (720 feet or 0.136 miles) Length: 2,290 Feet or 0.433 Miles West Chicago, DuPage County — Bail ea Project Limits . a . Ne > ;