===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0027 - Contract Award - Dahme COMMITTEE AGENDA DATE: March 6, 2025Mechanical Industries Inc. - Well #8 Pump Station COUNCIL AGENDA DATE: March 17, 2025 Rehabilitation Project (Base Bid + Alternate 1 + Alternate 2) for an amount Not to Exceed $1,490,664.00 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE____ _ _ ___ _ ITEM SUMMARY: Well #8 Pump Station also known as Booster Station #8, located at 1255 Helena Drive, is one of the City's two booster stations, with associated ground storage tanks, used to increase available water in the distribution system during peak demand periods. The station was originally constructed in 1960 and had its last mechanical upgrade in 1992. After more than 32 years of service life, additional improvements are needed. On April 5, 2021, the City Council approved Resolution No. 21-R-0022 authorizing the Mayor to execute a contract agreement with Trotter and Associates, Inc. (TAI) of St. Charles, Illinois, for design services related to the Well #8 Pump Station Rehabilitation Project (Project). Due to potential budgetary constraints the Project was strategically divided into parts consisting of a base bid consisting of critical components and alternate bid items that could be done as standalone projects at a later date. The scope of the base bid includes: • Replacement of three existing 75 HP pumps and associated piping and valves. • Replacement of existing well control panels. • Addition of variable frequency drives on the three new 75 HP pumps. • Replacement of pump st~rters in the existing motor control cabinet (MCC). • SCADA improvements to incorporate changes and upgrade Programmable Logic Controller (PLC). • Electrical system improvements/upgrades as determined necessary. • Roof Replacement. The alternate bids include: AL TERNA TE ONE: Replacement of onsite generator and associated controls. AL TERNA TE TWO: New interior paint systems and coatings. The Project was advertised for bids in the Daily Herald as well as on QuestCDN (an online bidding platform) on January 31, 2025. Bids were opened on February 26, 2025. Two bids were received (bid tab attached) with Dahme Mechanical Industries Inc. of Arlington Heights, Illinois, submitting the lowest responsible bid of $1,490,664.00. Contractor Base Bid Alt 1 Alt 2 Total Rank Dahme Mechanical $1,127,888.00 $316,888.00 $45,888.00 $1,490,664.00 1 Industries Independent Mechanical $1,241,000.00 $307,500.00 $42,000.00 $1,590,500.00 2 Industries Engineer's Estimate $1 ,002,414.00 $338,650.00 $75,000.00 $1,416,064.00 N/A ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Reference checks were performed on Dahme Mechanical Industries Inc with favorable results. Dahme has also successfully completed several projects for the City in the past. Therefore, it is staff's recommendation that a contract be awarded to Dahme Mechanical Industries Inc. of Arlington Heights, Illinois, for the Well #8 Pump Station Rehabilitation Project, in an amount not to exceed $1,490,664.00. A total of $1,416,000.00 ($616,000 in 2025 and $800,000 in 2026) has been allocated in the FY 2025-2029 Water Fund Capital Improvement Plan (CIP) (06-34-47-4806) for this Project. The Project is anticipated to begin in September 2025 due to lead times on major mechanical and electrical items. The construction will be completed in 2026. Adequate funds will be allocated in the FY 2026 Water Fund CIP (06-34-47-4806) budget to cover the remaining cost of the Project. ACTIONS PROPOSED: Approve Resolution No. 25-R-0027 authorizing the Mayor to execute a Contract for the Base Bid, Alternate One and Alternate Two to Dahme Mechanical Industries Inc. of Arlington Heights, Illinois, for the Well #8 Pump Station Rehabilitation Project for an amount not to exceed $1,490,664.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0027 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR THE BASE BID, ALTERNATE ONE AND ALTERNATE TWO TO DAHME MECHANICAL INDUSTRIES INC. OF ARLINGTON HEIGHTS, ILLINOIS, FOR THE WELL #8 PUMP STATION REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $1,490,664.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract for the Base Bid, Alternate One and Alternate Two to Dahme Mechanical Industries Inc. of Arlington Heights, Illinois, for the Well #8 Pump Station Rehabilitation Project for an amount not to exceed $1,490,664.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of March 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 55 ===== [Extraction: OCR (rendered-page OCR)] BID OPENING SUMMARY BID TITLE:WELL NO. 8 PUMP STATION REHABILITATION DATE: 02/26/25 TIME: 11:00 a.m vi) OPENED BY: Rocky Horvath RECORDED BY: Eddie Ramos ALTERNATE BID | ALTERNATE BID BIDDER | BIDDER NAME BID AMOUNT 1 2 TOTAL BID BOND CERTIFICATIONS 4 Dahme Mechanical Industries $1,127,888.00 $316,888.00 $45,888.00 $1,490,664.00 Yes Yes 2 $1,241,000.00 $307,500.00 $42,000.00 $1,590,500.00 Yes Yes Independent Mechanical Industries