===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: ___3-C.
Resolution No. 25-R-0024 — Contract Award — Brothers Goimelrree R@cnpA‘HATE: Maiene-285s
Asphalt Paving, Inc. for the 2025 Roadway Rehabilitation nee merch Oi
Project in an Amount Not to Exceed $1,402,603.79. COUNCIL AGENDA BATE: March 17, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The 2025 Roadway Rehabilitation Project (Project) includes resurfacing approximately 3.32 miles of various streets
in the City as specified on the enclosed location map. The scope of work generally consists of pavement milling, hot-
mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete sidewalk, including, ADA
curb ramps, intermittent combination concrete curb and gutter removal and replacement, storm and sanitary sewer
repairs, including storm and sanitary structure replacement and adjustments, parkway restoration, thermoplastic
pavement markings, and all incidental and miscellaneous work necessary to complete the project as shown on the
project bid documents.
The request for bids was advertised in the Daily Herald and on an online bidding platform, QuestCDN, on February
4, 2025. Staff opened bids on February 25, 2025, and below are the bid results:
BID SUBMITTAL
CONTRACTOR AMOUNT RANK
Brothers Asphalt Paving, Inc. $1,402,603.79 1
Schroeder Asphalt Services, Inc. $1,431 ,658.63* 2
Plote Construction, Inc. $1,434,159.43 3
Everlast Blacktop, Inc. $1,508,037,83 4
Geneva Construction Company, Inc. $1,514,862.59* 5
A Lamp Concrete Contractors, Inc. $1,562,989.02 6
M&J Asphalt Paving, Inc. $1,670,476.18 7
ENGINEER'S ESTIMATE $1,681,880.40 N/A
Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, submitted a bid proposal value of $1,402,603.79, which is
approximately 16.6% lower than the engineer’s estimated cost of $1,681,880.40. The FY 2025 budget includes
$1,092,500.00 in the State Motor Fuel Tax (MFT) and $561,600.00 in the Local MFT from MFT Fund Account No.
16-34-58-4807 and $29,000.00 in Sewer Fund Account No. 05-34-43-4806 for the 2025 Roadway Rehabilitation
Project. BAP’s bid proposal value of $1,402,603.79 is $280,496.21 or 16.6% under the project budgeted amount of
$1,683,100.00.
The City has previously contracted with BAP to perform similar work, including various roadway rehabilitation projects
throughout the City, including the 2023 Roadway Rehabilitation Project. The project was completed satisfactorily. In
addition, BAP is registered by the Illinois Department of Transportation as a prequalified contractor. Staff
recommends awarding the 2025 Roadway Rehabilitation Project to the lowest responsible bidder, BAP for a bid
amount not to exceed $1,402,603.79.

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0024 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, for the 2025 Roadway Rehabilitation Project in an amount
not to exceed $1,402,603.79.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.