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[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
1869 Train Depot Partial Demo and Restoration
AGENDA ITEM NUMBER: o-K.
Resolution No. 25-R-0017
FILE NUMBER:
COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: March 17, 2025
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael SIGNATURE
Guttman
The City of West Chicago has a long-standing goal of updating the historic 1869 Train Depot located
downtown on City-owned property along Washington Street. In late 2023, the Illinois Department of
Commerce and Economic Opportunity (DCEO) awarded $100,000.00 to the City to do a portion of the
work, which includes: cleaning out the crawl space; demolishing the first floor; demolishing floor struc-
tures to accommodate future reconstruction; removal of utilities; removal, repair and restoration of the
existing outdoor brackets around the roof perimeter; and add a new cement crawl space with mid-
span columns for a future floor. An RFP was prepared and one proposal was received in 2024 but ac-
counted for only half the grant so the scope was expanded. The State required the remainder of the
year to approve the change before it was re-bid.
Six qualified firms were invited to provide a proposal in early 2025. The requirement to pay prevailing
wage discouraged several bidders. One proposal, from Crown Coverings, Inc., was received on time,
for $98,250.00. A second proposal, from F&C Demo and Construction was received one day late and
deemed ineligible.
Staff recommend award of the partial demolition and restoration contract to Crown Coverings, Inc. for
an amount not to exceed $100,000.00 and also recommend that the Mayor be approved to sign the
contract. A proper Certificate of Insurance has been supplied to the City.
ACTIONS PROPOSED:
Permit the Mayor to sign the demolition and restoration contract with Crown Coverings, Inc.
COMMITTEE RECOMMENDATION:
This item did not go to a Committee and has been sent directly to the City Council.
Attachments:
Resolution 25-R-0017
Contract

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RESOLUTION NO. 25-R-0017
A RESOLUTION APPROVING A CONTRACT WITH CROWN
COVERINGS INC. FOR PARTIAL DEMOLITION AND CONSTRUCTION
OF THE 1869 C&NW TRAIN DEPOT
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session
assembled as follows:
Section 1. The City of West Chicago was awarded $100,000.00 by Illinois DCEO to
perform certain demolition and certain construction projects on the 1869 Chicago &
Northwestern Train Depot and a scope of work was prepared, along with a Request for
Proposals.
Section 2. That six firms were invited to submit proposals and two did so, but just Crown
Coverings, Inc. submitted within the required timeline, for an amount not to exceed $98,250.00.
Section 3. That Crown Coverings Inc. submitted the necessary certificate of insurance to
protect the City in accordance with the work is being done.
Section 4. That the Mayor is authorized to execute the contract with Crown Covering Inc.
to perform the designated scope of work for the stated amount.
Section 5. That all resolutions, or parts thereof, in conflict with the provisions of this
Resolution are, to the extent of such conflict, expressly repealed.
Section 6. That this Resolution shall be in full force and effect from and after its adoption
and approval as provided by law.
APPROVED this day of , 20
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor, Ruben Pineda
ATTEST:
Executive Office Assistant, Valeria Perez

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
CROWN
CrOWe Ee RaNeGeS——
PROPOSAL
Prepared For: City of West Chicago
Project: West Chicago Train Station
West Chicago, IL
Submitted by: Rocco Molfese
Crown Coverings
814 Central Ave
Roselle, IL 60172
(224) 828-2818
Date: 2/24/2025

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
CROWN
CAO ESR TEIN, OS
Resource. Supplier. Installer. Partner.
Thank you for your interest in Crown Coverings, Inc. We are commercial flooring specialists.
Our mission is to have every partner only need one name for floors. CROWN!
Flooring
© Carpet (Broadloom, Walk-off & Carpet Tile)
e Resilient (Vinyl Plank/Tile/ Sheet, Rubber, Linoleum)
e Tile (Ceramic, Porcelain, Natural Stone)
Countertops
© Granite
© Quartz
e Solid Surface
Recent Jobs
e Randall Residence — Wood Dale, IL — Flooring and Tops for 182 Units and Common Areas
Lifetime Fitness — Bloomingdale, IL — Tile and Tops for showers and hallways
e Marriott Courtyard — Washington DC — 218 Carpet Rooms and Patterned Carpet Tile Halls
e Koelsch Construction — Glen Ellyn, Bloomingdale, Northbrook, Arlington Heights — Each 125,000 SF
© Kohl’s Department Store- Night Work- Entire Store Renovation over 100,000 SF
e Village of Buffalo Grove- Public Works and City Hall
e Village of Prospect Heights- Police Department
Crown Experience
© Over 25 years of experience in Flooring Industry
© Over 20 years of experience in Countertop Industry
e Specialize — Restoration, Hospitality, Health Care, Corporate, and Institutional
e Business to Business
e Business to GSA
e Business to Public and Local municipalities
Accreditations and Certifications
e BES / MBE / SBE
WLZKN294JULS Sam.Gov
Omnia Contract
Sourcewell Contract
lICRC Certified
Proficient in Prevailing Wage
NCIS Codes: 238330, 238340, 442210, 423220, 423220, 238350, 327991
We look forward to partnering with you!
Crown Coverings Inc.
814 Central Ave. Roselle, IL 60172 P: (224) 828- 2818 Sales@CrownCoverings.com

===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
a) ® DATE (MM/DD/YYYY)
ACORD CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF
INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE
CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If
SUBROGATI IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
FEDERATED MUTUAL INSURANCE COMPANY ie ee alias
FAX
HOME OFFICE: P.O. BOX 328 (AIC, No, Ext): 888-333-4949 (AIC, No): 507-446-4664
OWATONNA, MN 55060
ADDRESS: CLIENTCONTACTCENTER@FEDINS.COM
INSURERS AFFORDING COVERAGE
INSURER A:FEDERATED MUTUAL INSURANCE COMPANY
INSURED INSURER B:
CROWN COVERINGS INC. INSURER ¢:
814 CENTRAL AVE
ROSELLE, IL 60172-1849 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 0 REVISION NUMBER: 13
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF
SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE wan POLICY NUMBER FOS) ERR ase LMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000
CLAIMS-MADE | X |occuR Pee arch ee PREMISES $100,000
MED EXP (Any one person) $5,000
05/01/2024 05/01/2025 [PERSONAL & ADV INJURY $1,000,000
GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
POLICY PRODUCTS & COMP/OP ACC
OTHER:
AUTOMOBILE LIABILITY GOMBINED SINGLE LIMIT
X JANY AUTO BODILY INJURY (Per Person)
OWNED AUTOS ONLY SCHERULED 05/01/2024 05/01/2025 | BopiLy INJURY (Per Accident)
NON-OWNED PROPERTY DAMAGE
HIRED AUTOS ONLY | _|AUTOS ONLY (Per Accident)
UMBRELLA LIAB OCCUR EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE 6090637 05/01/2024 05/01/2025 | AGGREGATE $5,000,000
WORKERS COMPENSATION
|AND EMPLOYERS’ LIABILITY X| PER STATUTE
ANY PROPRIETOR/PARTNER/ EXECUTIVE E.L EACH ACCIDENT $1,000,000
JOFFICER/MEMBER EXCLUDED? 6090636 05/01/2024 05/01/2025
(Mandatory in NH) E.L DISEASE £A EMPLOYEE $1,000,000
lif yes, describe under
DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
THIS COPY IS NOT TO BE REPRODUCED FOR ISSUANCE OF CERTIFICATES.
CERTIFICATE HOLDER CANCELLATION
(CH OF YOUR
RETINCATE HOLDERS. FIED WITH EA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
A )ihele @ Lave
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
Date: 2/24/2025,
Proposal #: 25022401
Expiration Date: 3/26/2025
Address:|475 Main St
West Chicago, IL
Office/Cell:|- Archite
Email: |tdabareiner@westchicago.org _
Salesperson Estimator Start Date Payment Terms
Rocco Molfese Kaizen TBD upon Approval 50% Down with Signed Proposal; Balance Due upon Completion
PRICING BREAKDOWN
Qty Unit Locations Material |Manufacturer | Description MATERIAL LABOR
183.00 iL Train Depot Demolition | Clean out existing debris, glass, etc. from the craw! space in preparation for a new slurry slab and foundation construction $s = $s
12.00 EA Train De; Protection and Misc. $ 4,014.00 | $
120.00 Je [Train Depot $ = $
195.00 il Train Depot $ -_1$
10.00 [Train Depot Remove utilities back to the nearest main. $ = $
192.00 [Train Depot Remove existing decorative brackets around the roof of the for repair and restoration $s :
{2000.00 [Train Depot $___ 11,700.00
12.00 [Train Depot IE $s 1,890.00 | $ :
SUBTOTAL:| $ 16,094.00 | $
SHIPPING & HANDLING:
Note: This project Is bid for maximum crew size o
Crown not responsible for any paint touch up.
This quotation is also subject to the following agreements:
Payment Terms:
men per day; no overtime; no night worl
‘adjustments to crew size, overtime, and/or nig
Prevailis
ork are required, the project is sub
Required down payment amount is noted above and must be received with a signed proposal to proceed with ordering products and scheduling of job. Final payment due upon completion of work, not withstanding punch list items. Work on this proposal to be done M-F, &-4pm with Non-Union Labor rates unless alternate
terms are specified above. If job specifications (i.e. blueprints, etc. and the like) are provided to Crown Coverings, Inc. work is guaranteed to be to be complete to those outlined technical drawings provided to Crown Coverings by the customer. Any alteration or deviation, from the above specifications or customer's
provided plans, involving extra costs will be executed only upon written orders, and will become an additional charge over and above this estimate. Final Measurements may change estimated costs. All agreements are contingent upon strike
Warranty:
Warranty packet to be sent to customer upon completion of installation. Crown holds no warranties to any materials. Labor warranty is not valid with an open balance.
Acceptance of Proposal:
‘The above prices, specifications and conditions are satisfactory and herby accepted. By signing, | attest to being the authorized signer or have obtained authorization from the proper parties for work as specified above. Payment will be made as outlined above. 1am an authorized signer for the ‘bill to' listed above and | am
in full obligation of payment for above work specified once complete, Failure to pay as per terms above, will result in a monthly late fee, assessed at a rate of 1.5% of the balance due and will be billed 30 days past completion. Failure to pay will result in legal ramifications, including but not limited to: property lien,
attomey’s fees, penalties, and interest. Any fee incurred due to collections is the authorized signers responsibility.
Additional Authorization:
thereby authorize
To Accept this quotation, sign here and return
Authorized Signer:
Print Name:
to be an additional onsite signer. This signer is authorized to sign for change orders, schedule changes and punch list items.
‘Thank You For Your Business!
814 Central Ave. Roselle, IL 60172 Phone:224-828-2818 Fax: 866-766-1446 Email: Sales@CrownCoverings.Com
accidents, or delays beyond our control.

===== PDF PAGE 48 =====
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Them #€. LL.
RESOLUTION NO. 25-R-0028
A RESOLUTION MAKING A DETERMINATION RELATIVE TO THE
RELEASE OF EXECUTIVE SESSION MINUTES PURSUANT TO THE
ILLINOIS OPEN MEETINGS ACT
WHEREAS, the City Council of the City of West Chicago met from time to time
in executive session for purposes authorized by the Illinois Open Meetings Act; and,
WHEREAS, as required by the Act, the City Administrator, serving as the City
Clerk, has kept written minutes of all such executive sessions; and,
WHEREAS, pursuant to the requirements of the Open Meetings Act, the City
Council has met in executive session to review all executive session minutes; and,
WHEREAS, the City Council has determined that a need for confidentiality still
exists to all of those minutes and has, therefore, determined that no new minutes are to be
released.
NOW, HEREFORE, BE IT RESOLVED by the City Council of the City of West
Chicago, Illinois, as follows:
SECTION 1. No new Executive Session Minutes are hereby released for public
inspection and said minutes shall be provided confidential treatment by the City, as
required by Act.
SECTION 2. This Resolution shall be in full force and effect from and after its
adoption and approval.
APPROVED AND ADOPTED this 17" day of March, 2025.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Ruben Pineda, Mayor
ATTEST:
Valeria Perez, Executive Office Manager

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Item # ¥. mM.
RESOLUTION NO. 25-R-0029
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF AUDIO RECORDINGS OF CERTAIN CLOSED MEETINGS
WHEREAS, Section 2.06 (a) of the Illinois Open Meetings Act, 5 ILCS 120/2.06
(a), requires public bodies to audio or video record their closed meetings; and
WHEREAS, the City Council of the City of West Chicago has an audio recording
of their closed session meetings, in compliance with that requirement; and
WHEREAS, Section 2.06 (c) the Open Meetings Act, 5 ILCS 120/2.06 (c),
permits a public body to destroy the verbatim record of closed meetings without
notification to or the approval of a records commission or the State Archivist, not less
than eighteen (18) months after the completion of the meeting recorded, but only after:
1. The City approves the written minutes of the closed session meeting, in
compliance with Section 2.06 (a) of the Open Meetings Act; and,
2. The City approves the destruction of the recording from a particular closed
session meeting.
WHEREAS, for the verbatim record by tape of the closed meeting set forth in
Section 2 below of this Resolution, at least eighteen (18) months have passed since the
completion of that meeting, and, further, the City Council has approved written minutes
for that meeting; and
WHEREAS, a body may order the destruction of the verbatim record even if it
continues to withhold the approved written minutes of the closed meeting until some later
period of time; and
WHEREAS, the City Council is unaware of any judicial or administrative causes
of action imminent or pending that would require judicial examination pursuant to
Section 2.06 (e), 5 ILCS 5/2.06 (e), of the verbatim record of the meeting set forth in
Section 2 below.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS, in regular session
assembled as follows:
Section 1. Foregoing recitals are incorporated herein by reference.
Section 2. Based upon said recitals, the City Council hereby orders the
Executive Assistant to destroy the verbatim record being an audio tape of the
following closed meeting:
Resolution No. 25-R-0029
Page 1 of 2

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2023
February 20, 2023 March 2, 2023 April 17, 2023
Section 3. This Resolution shall be in full force and effect immediately upon
its passage.
APPROVED AND ADOPTED this 17" day of March, 2025.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Ruben Pineda, Mayor
ATTEST:
Valeria Perez, Executive Office Manager
Resolution No. 25-R-0029
Page 2 of 2