===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] Ciwgty O WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE April 3, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, and John C. Smith, Jr. present. Alderman Jeanne Short was absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of March 6, 2025. Alderman Beebe made a motion, seconded by Alderman Hallett, to approve the Meeting Minutes of March 6, 2025. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Brown requested discussion on Consent Item B. Alderman Dimas made a motion, seconded by Alderman Smith, to approve: A. After the Fact Approval of City Administrator's Execution of One Year Contract with Dynegy Energy Services, LLC for the Supply of Electricity, June 1, 2025 — May 31, 2026 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.B. No. 25-R-0030 — Contract Award — Bluff City Construction, LLC. for the West Washington Street Soil Removal Project in an Amount Not to Exceed $579,931.45. Mr. Patel provided an overview of the Project, which generally consists of contaminated soil removal and disposal located near 119 W Washington Street so that the Site can be redeveloped for various potential uses in the future. The City would voluntarily be pursuing a No Further Remediation (NFR) letter for the Site to protect the human health of potential future users of the Site and enhance the Site’s marketability to potential developers. He also noted that staff reduced the scope of work significantly due to uncertainty about the exact locations and volume of excavations associated with the future build-out plans for the site. Alderman Brown 475 Main Street T (630) 293-2200 Infrastructure Committee Meetin: i inoi - April 3, 2025 9 West Chicago, Minois F (630) 293-3028 Ruben Pineda Michael L. Guttman Page 1 of 3 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] commented that she wanted people to understand that grant funding does not come quickly or easily; the grant for this Project alone has been 10 years in the making. Grants take time and can delay projects through no fault of the City and its management or operations. Alderman Dimas made a motion, seconded by Alderman Brown, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 6. Unfinished Business. Snowplow Trucks Update. Mr. Patel reminded the Committee that in June 2023 and July 2024, orders for a total of five new snowplow trucks had been approved by City Council. To date the City has yet to receive those vehicles from the manufacturer, International, and staff were recently advised of price increases for these vehicles. The total original order for the five cabin chassis from International was $748,598.88. Staff tried to negotiate with them on the price change but were advised the new total would be $792,938.86, which does not include recent tariff increases. Staff requested a quote from another manufacturer, Freightliner, for five cabin chassis and were quoted $694,263.00 but that does not include recent tariffs. Freightliner would also aim for a July 2025 build date, whereas International could not guarantee build dates earlier than August and October 2025 for each outstanding order. Staff are seeking to bring this to City Council on April 21, 2025, to cancel the order with International and place a new order with Freightliner. Mr. Patel noted that the costs for upfitting would not change since those materials have already been purchased by the upfitter. There was a consensus by the Committee to send this to City Council for approval on April 21, 2025. Emerald Ash Borer (EAB) Update. Mr. Patel reminded the Committee that in November 2024 during the budget,presentation the Committee had discussed eliminating the EAB treatments and putting a portion of that cost towards planting new trees. That intention was shared with the EAB contractor and was not well received. They advised Mr. Patel that doing so could have a negative impact on surrounding forests and privately owned trees. As a result, he reached out to the West Chicago Park District, which appreciated the consideration but said to do what is best for the City. He also consulted with local Public Works Directors in neighboring areas and received responses from eight - one has only been monitoring for the last two years, one stopped treatments completely two years ago, one stopped treatments two-to-three years ago, and one has only been doing soil treatments and is averaging a higher loss rate. The remaining respondents have done trunk injections; one is on a biannual cycle, two are on a three-year cycle, and one is on a four-year cycle. Across the board these communities are still seeing 1.5- 3.5% losses annually; West Chicago's loss rate is 3-4% per year. Mr. Patel wanted to share this information with the Committee and noted that his recommendation to cease treatments and shift funding to planting new trees does not change. 7. New Business. Mr. Patel shared that West Chicago was finally awarded Tree City USA designation. The .City will also be celebrating Arbor Day with the planting of an Ivory Silk Lilac tree on Friday, April 25, 2025, at 10:00 AM in front of the Public Works Streets Division. 8. Reports from Staff. Mr. Patel commented that projects are moving forward, and staff are hoping to advertise the Nuclear Drive and Northwest Avenue Reconstruction Project for bidding next week. Those bids will likely be opened two days before the next Infrastructure Infrastructure Committee Meeting April 3, 2025 Page 2 of 3