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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: _ 7-4. |
Resolution No. 25-R-0034 — Construction and
Maintenance Agreement with the Union Pacific Railroad
Company for an At-Grade Crossing and Pedestrian
Sidewalk on Harvester Road in the amount not to exceed
$178,983.00
COMMITTEE AGENDA DATE: May 1, 2025
COUNCIL AGENDA DATE: May 19, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY
In FY 2024, the City completed the reconstruction of Harvester Road between Hawthorne Lane and
Powis Road. The scope of the project included reconstruction of the roadway, drainage improvements,
construction of a ribbon curb, sidewalk, street lighting as well as other miscellaneous items. Within the
project limits, there is an unsignalized at-grade railroad spur crossing, owned and maintained by the
Union Pacific Railroad Company (UPRR), DOT Number 174533R.
A pedestrian sidewalk connection to Hawthorne Lane along the south side of Harvester Road is proposed
to provide for a safe pedestrian route, which also aligns with the City’s Complete Street Policy. Proposing
a sidewalk on Harvester Road required a permit from the UPRR for the sidewalk grade crossing at the
railroad spur. On February 6, 2023, the City Council approved Resolution No. 23-R-0012 authorizing a
Reimbursement Agreement for Preliminary Engineering Services between the City and the UPRR to
initiate the permitting process and design phase. The design phase is now complete and the UPRR has
provided a Construction and Maintenance Agreement (CMA) to the City. As part of the CMA, the UPRR
staff will construct the at-grade railroad crossing improvements while the City’s contractor will be
responsible for constructing the sidewalk. The City has a plan to include this sidewalk work as part of the
upcoming Nuclear Dr. and Northwest Dr. reconstruction project. The UPRR estimates the cost of at-grade
crossing improvements to be $175,983.00 which also includes a one-time fee of $3,000.00 for the
preparation and execution of the CMA. The final cost of the improvements will be determined upon
completion.
This is an unbudgeted item for FY 2025 because at the time the Budget was approved, the cost
information was not available. The funding for these improvements will be paid from Capital Projects
Fund (Account No. 08-34-53-4810) in FY 2025, where funds are available.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0034 authorizing the Mayor to execute the Construction and Maintenance
Agreement with the Union Pacific Railroad Company for an at-grade crossing and pedestrian sidewalk
improvements on Harvester Road, in the amount not to exceed $178,983.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.