===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Approved July 3, 2025 MINUTES INFRASTRUCTURE COMMITTEE June 5, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Director of Public Works, Mehul Patel, called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Aviña Soto, Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Selection of a Chairman and Vice-Chairman. Alderman Dimas nominated Alderman Morano as the Chairman of the Infrastructure Committee, seconded by Alderman Hallett. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Aviña Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. Alderman Smith nominated Alderman Hallett as the Vice-Chairman of the Infrastructure Committee, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Aviña Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 3. Approval of Minutes A. Infrastructure Committee Minutes of May 1, 2025. Alderman Hallett made a motion, seconded by Alderman Smith, to approve the Meeting Minutes of May 1, 2025. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Aviña Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 4. Public Participation / Presentations. None. 5. Items for Consent. Alderman Morano requested discussion on Item E. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve: 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] A. Ordinance No. 25-O-0017– Authorizing the Execution of the Illinois Public Works Mutual Aid Network (IPWMAN) Agreement B. Ordinance No. 25-O-0018 – Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City Of West Chicago C. 2025 Asphalt Materials Procurement – DuPage County Joint Purchasing Program – Plote Construction, Inc. D. Purchase of One 2025 Ford E-350 Cutaway Van – Haggerty Ford, West Chicago, Illinois Motion was unanimously approved by voice vote. Voting Yea: Aldermen Aviña Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 6. Items for Discussion. 5.E. Resolution No. 25-R-0042 – Contract Award – F.E. Moran, Inc. for the Police Station HVAC Improvements Project for a Base Bid and Alternate No. 1 in an Amount Not to Exceed $923,000.00 and Reject Alternate No. 2. Alderman Morano pulled this Item for some explanation of the bidding process and determining the lowest responsible bidder. Mr. Patel explained that the project was strategically split into a Base Bid, Alternate No. 1, and Alternate No. 2 to keep things within this Project’s budget. Six bids were received but upon review, the first two apparent low bidders submitted bids that were found to be incomplete as both failed to include the $85,000.00 allowance in their Base Bid as required by the contract specification; therefore, the bids were deemed irresponsible and were disqualified. Staff recommends awarding the Project to F.E. Moran, Inc. for the Base Bid and Alternate No. 1, and reject Alternate No. 2. Rejecting and rebidding the Project would delay the project, likely until next spring, could result in higher bids received, and it is unknown how tariffs may impact pricing on a re-bid. He also noted that F.E. Moran’s bid was about $77,000.00 under budget and also includes the $85,000.00 allowance for unforeseen circumstances. Some discussion followed. Alderman Morano made a motion, seconded by Alderman Dimas, to approve. Motion was unanimously approved by voice vote. Voting Yea: Aldermen Aviña Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 7. Unfinished Business. None. 8. New Business. Alderman Morano mentioned a request from a constituent to place a yield or stop sign at the intersection of Pine Street and Oak Street. Mr. Patel explained that this would typically go to the Public Affairs Committee to approve a stop warrant analysis to see if one is required. If deemed appropriate, then Public Works would install the sign(s). Alderman Dimas noted a trip hazard along some sidewalk near Prestonfield Park. Mr. Patel advised that if the sidewalk in question meets the requirements for this year’s Sidewalk Cutting Program it could be shaved down, or it may qualify to be included in the annual Sidewalk Maintenance Program as well; staff will inspect and evaluate the area of concern. 9. Reports from Staff. Mr. Patel commented that construction season is underway. The 2025 Roadway Rehab Program is ahead of schedule and almost wrapped up. The Bishop Street and Brown Street Rehab Project, which is a CDBG Project that had been delayed due to 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] funding delays, will likely start on Monday and hopefully be largely completed before school resumes. The Nuclear Drive and Northwest Avenue Reconstruction Project will hold a pre- construction meeting tomorrow, but there is no schedule at the present time; however, the date of completion is scheduled for October 31, 2025. IDOT continues to work along Route 59 and Route 38 as well. Alderman Morano, on behalf of the Committee, thanked Mr. Patel and his staff for everything they do. Alderman Hallett commented that West Chicago has the best Public Works Department and Police Department in the country. 10. Adjournment. At 7:17 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Smith. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR