===== PDF PAGE 2 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE May 1, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, and Joe Morano present. Aldermen Jeanne Short and John C. Smith, Jr were absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of April 3, 2025. Alderman Brown requested that the minutes be amended to reflect her comment on page 2 that "the current State Senator Villa, back when she was a House Rep, finally released the funds of the grant that has been over ten years old. So just a reminder that the grants do not come in quickly." Alderman Hallett made a motion, seconded by Alderman Brown, to approve the Meeting Minutes of April 3, 2025. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, and Morano. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Hallett, to approve: A. Resolution No. 25-R-0034 - Construction and Maintenance Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Harvester Road in the Amount Not to Exceed $178,983.00 B. Resolution No. 25-R-0035 - Public Roadway Encroachment Agreement with the Union Pacific Railroad Company for an At-Grade Crossing and Pedestrian Sidewalk on Nuclear Drive in the Amount Not to Exceed $124,335.00 C. Resolution No. 25-R-0036 - Contract Award - Strada Construction Co. for the 2025 Concrete Maintenance Program in an Amount Not to Exceed $100,000.00 4 75 Main Street T 630.293 2200 Daniel Bovey MAYOR West Chicago, lllinois F 630 293 3028 Tia Messino 60 185 westchicago.org l,ITERIM ClfY AD,\IINISTR.\TOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] D. Resolution No. 25-R-0037 - Contract Award - Honch Concrete, LLC for the Police Station Front Entrance Improvements Project for an Amount Not to Exceed $138,639.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, and Morano. Voting Nay: 0. 5. Items for Discussion. None. 6. Unfinished Business. None. 7. New Business. Mr. Patel discussed the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project, which received seven bids that were opened too close to the date of the Infrastructure Committee meeting to be included in the agenda packet. R.W. Dunteman Co. submitted the lowest bid at $2,737,439.90. The Engineer's estimate was $2.725 million, and the City's budget was $2.58 million. Staff believes the bid is within a reasonable range of the estimate and budget and would like to move forward with the project. Mr. Patel requested to bring the Item directly to City Council on May 19, 2025, to get a head start on the construction season and avoid delaying the project an additional month should it go to the June Infrastructure Committee meeting. Secondly, a Supplemental MFT Resolution will be made for this Project to cover the budget shortfall of $157,439.90. Some projects in the Capital Improvement Projects for 2025 may not go forward, or will partly go forward, so staff feels comfortable awarding the Project to R.W. Dunetman since they expect some funding from those to partially offset the difference. There is also $930,000.00 in Economic Development Program funding from IDOT included in this Project, and staff do not want to potentially jeopardize that funding by delaying the Project. There was a consensus by the Committee to send both Items (the contract award to R.W. Duntemann Co. for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project and the Supplemental MFT Resolution) directly to City Council on May 19, 2025. 8. Reports from Staff. Mr. Patel commented that construction season is getting started, and IDOT has begun work along Route 59, with Route 38 to begin soon as well. He noted that bids for IDOT's traffic signal interconnect project along Route 64 came in higher than their estimates, so he is unsure if that three-year modernization project will be awarded. Garys Mill Road is another IDOT project in the works but is in the preliminary stages. 9. Adjournment. At 7:10 P.M., Alderman Brown made a motion to adjourn, seconded by Alderman Hallett. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 Daniel Bovey M,YOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTR.HOR