===== PDF PAGE 39 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ,: 6~-c 2025 Asphalt Materials Procurement - DuPage County COMMITTEE AGENDA DATE: June 5, 2025Joint Purchasing Program - Plate Construction, Inc. COUNCIL AGENDA DATE: June 16, 2025 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE _________ _ ITEM SUMMARY: For over 36 years the City has utilized the DuPage County Joint Purchasing Program for the procurement of asphalt materials. DuPage County has a Joint Purchasing Program like the State of Illinois Joint Purchasing Program where annually it solicits bids for materials by way of public bid and then allows municipalities to take advantage of the competitively bid unit prices. The 2023 bid is attached for your reference which has been renewed per the contract provisions. DuPage County advised staff that it will be utilizing all the vendors except Superior Asphalt Company that bid for Asphalt Materials, depending on which site is closest to the ongoing operations within the County limits. All vendors have agreed to extend its bid to other taxing bodies in DuPage County through the Joint Purchasing Program. The City staff is proposing to use Plate Construction as its choice for vendor due to the proximity. The two commonly used Hot-Mix Asphalt (HMA) products by the City are HMA Surface Course, Mix D, N50 and HMA Binder Couse, IL-19.0, N50. Although Plate's bid pricing for these two products is higher than other vendors, staff believes due to its proximity, Public Works staff will be able to pick up HMA material as needed from the plant located in West Chicago, Illinois, and/or in Bartlett, Illinois, which will save a lot of transit time. This will help offset the higher purchase price. The City uses HMA to repair street openings from water and sewer excavations, for pothole patching, repair of surface imperfections through grinding and patching, and overlayment of sections of streets where the surface is deteriorated and the street is not scheduled for contractual reconstruction or resurfacing. For Fiscal Year 2025, staff anticipates using approximately 600 tons of surface mix and approximately 100 tons of binder mix. The material cost varies from $65.00 to $125.00 per ton depending on the type of HMA required. The amount of $51,000.00 has been budgeted in the Capital Projects Fund (08-34-53-4672) for the purchase of HMA during Fiscal Year 2025. Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt Materials from Plate Construction, Inc. for Fiscal Year 2025. ACTIONS PROPOSED: Authorize the purchase of Asphalt Materials, as needed, from Plote Construction, Inc. for an amount not to exceed $51,000.00, through the DuPage County Joint Purchasing Program, during Fiscal Year 2025. COMMITTEE RECOMMENDATION: ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] THE COUNTY OF DUPAGE FINANCE - PROCUREMENT Z0Z3 CONSTRUCTION MATERIALS (SECTION 1 • BITUMINOUS PAVING MATERIALS) 23-023-DOT K-Five Comcanies HMA HMA Polymerizedl1 HMA Surface HMA Surface SS-1 Asphalt SS-1 Asphalt Dumping of Dumping of Dumping of Course, Mix Course, Mix Binder Binder MA Surface Driveway I Private Emulsion Emulsion Cold Asphatt Clean Broken Vendor Plant Site □, N70 □, N50 Course, course, Course, Mix (BULK) 5 Gallon / Pail Patch Grindings Concrete Asphalt IL-19, N70 IL-19, N50 MixE, N70 Ton Ton Ton Ton Ton Ton GAL PAIL Ton Ton Ton Ton Elmtlurst (DuPage Materials $75.25 $72.75 $63.50 $65,75 $120.00 $70.25 No Bid $47.25 $165.00 $7.75 No Bid $7.75Company LLC) I HodgU1s (K-F,ve HodgUls LLC) $74.25 $71.25 $63.75 $64.75 $120.00 $69.50 No Bid $47.25 $165.00 $7.75 No Bid $7.75 Napeniille (Chicago Materials ColJ)oralion) $73.75 $74.00 $67.Z5 $66.25 $120,00 $71.25 No Bid $47.25 No Bid $7,75 $7,75 $7.75 Rom0<>villa (R01J!C 66 Asphall) $71.75 569.50 S65.75 $64.25 $120,00 $67,25 No Bid $47,25 No Bid $7.75 No Bid $7,75 Plote Construction Inc. HMA HMA SS-1 Asphalt SS-1 Asphalt Dumping or Dumping oT Dumping of HMA Surface HMA Surface Binder MA Surface Driveway/ Private Cold Binder Broken Clean Course, Mix Course, Mix Emulsion Asphalt Emulsion Course, Course, Course, Mix Vendor Plant Site D, N70 □, N50 Grindings Asphalt Concrete I Paa Patch (BULK) s Gallon MixE, N70 N50 ~- IL-19, N70 IL-19, Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton location 1 - West Chicago $73.00 $73.00 $67.00 $67.00 $125.00 No Bid No Bid $50,00 $175,00 No charge No charge No charge I location 2 • Bartlett $73.00 $73.00 $67.00 $67.00 $125.00 No Bid No Bio $50.00 $175.00 No charge No charge No charge Ozinga HMA HMA PolymerizedH SS-1 Asphal SS-1 Asphalt Dumping of Dumping or Dumping of HMA Surface HMA Surface Course, Mix Courae, Mix Binder Binder MA Surface Driveway I Private Emulsion Emulsion Cold Asphalt Broken Clean Vendor Plant Site □, N70 □, N50 Course, Course, Courae, Mix (BULK) 6 Gallon / Pail Patch Grindings Asphalt Concrete IL-19, N70 IL-19, N50 MixE, N70 Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton Locadan 1 - Lincolnshire No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid $ 9.77 No charge $ 9.77 I Superior Asphalt Co. HMA HMA PolymerizedH SS-1 Asphalt SS-1 Asphalt Dumping of Dumping of Dumping of HMA Surface HMA Surface Cold Binder MA Surface Driveway/ Private Binder Emulsion Emulsion Asphalt Broken Clean Course, Mix Course, Mix Vendor Plant Site □, N70 □, N50 Course, cou~e. Course, Mix (BULK) 6 Gallon I Pail Patch Grindings Asphalt concrete IL-19, N70 IL-19, N50 MixE, N70 Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton l.oc811on 1 - North Aurora No Bid $63.50 No Bid $58.50 NoBld $63.50 No Bid $60,00 $153.50 No charge No charge No charge I DuKa1ne Asphalt Co. HMA HMA Pot;merlu411 SS-1 Asphalt SS-1 Asphalt Dumping of Dumping of Dumping of HMA Surface HMA Surface Cold Binder Binder MA Surface Driveway I Private Course, Mix. Course, Mix Emulsion Emulsion Asphalt Broken Clean Vendor Plant S~e □, N70 □, N50 Course, Course, Colne, Mix (BULK) 5 Gallon I Pail Patch Grindings Asphalt Concrete IL-f9, N70 IL-19, N50 MixE, N70 Ton Ton Ton Ton Ton Ton GAL EA Ton Ton Ton Ton Location 1 - Addison $65.00 $65,00 $62.00 $62.00 $82.00 No Bid No Bid $65.00 No Bid $8.00 $8,00 $8.00 I NOTES Bid Openina 3/13123 ta! 2:30 P.M, DW, NE Invitations Sent 54 Total Bidders Requestina Documents 1 Total Bid Responses Received 5