===== PDF PAGE 41 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: S D Purchase of One 2025 Ford E-350 Cutaway Van - Haggerty Ford, West Chicago, Illinois COMMITTEE AGENDA DATE: June 5, 2025 COUNCIL AGENDA DATE: June 16, 2025 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE _________ _ ITEM SUMMARY: For FY 2025, Public Works Department staff have planned and budgeted for the replacement of one 2015 Ford E350 Cutaway Van with a custom Knapheide Utility Body in the in the Facilities Division (Unit 450) with one 2025 Ford E350 Cutaway Van with a custom Knapheide Utility Body. Unit 450 is currently utilized as an everyday vehicle for the functions of the Division and was on an eight-year initial replacement cycle. The unit is overdue for a replacement. The City of West Chicago is a member of the DuPage Mayors and Managers Conference, which is one of the sponsors of the Suburban Purchasing Cooperative (SPC), which is a joint purchasing program that represents 144 municipalities and townships in northeastern Illinois. In the past, we have had the luxury of being able to capitalize on the joint bid contracts for such purchases. The SPC currently has a contract for the Ford Transit Vans but not for E350 series. Sourcewell is another cooperative purchasing avenue the City utilizes for fleet purchases which currently does not have a contract for E350 series. To allow local vendors an opportunity to quote on the 2025 Ford E350 Cutaway Van with a custom Knapheide Utility Body, staff recently solicited price quotes from multiple Ford dealerships (only two responded). The table below summarizes the pricing received from interested parties. Dealer Price Rank Haooertv (West Chicaoo) $63,426.00 1 Willowbrook Ford (Willowbrook) $67,280.70 2 In FY 2025, $65,400.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the replacement of Unit 450. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is budgeted for this unit in the same fund. The vehicle is available in the lot at Haggerty Ford and is already custom fitted to City's needs. It should be noted the available vehicle at Haggerty Ford is equipped with a Reading Utility Body which is rated highly by staff at City's Fleet Division. The custom fitted vehicle also significantly reduces the upfit times. Staff recommends placing an order as soon as possible to secure the vehicle. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2025 Ford E350 Cutaway Van with a custom Reading Utility Body, for a cost not to exceed $63,426.00, from Haggerty Ford, West Chicago, Illinois, and authorize the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for this vehicle. COMMITTEE RECOMMENDATION: ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] ,•1.0f. ~lld,Wwtr~llltlol&l , ____ ___.,_·•-~~~-~- -- - - . . --- - - --.. ------·-- Haggerty Ford 330 E. Roosevelt Rd WEST CHICAGO,. IL 60185 i ... - - -- .... __________ Ph: (630) 231-3200 -·· ---•-·-- _ l ---- DAI E._-·_·_____ __:_..:..:....::r..;.7..:.:l";;;.rr::.:r-;;;.n:=.=-_-_-_-_-_-_-_-_-_-_-_-_--cl=-.s"m"a""n"-----c--~--------'---- ------------------ - , NAME ____ C_ITY_ 0_F_W_E_S_T_C_H_IC_A_G_0____ ST_O_C_K_#____~~------~------------~--~--~---_-F:8_1-_s-s:1: :::::::::::::::::-= i CO-BUYER______________ EMAIL MN0A@WESTCHICAG0.0RG l ADDRESS 475 MAIN ST CELL PHONE ____________ _ HOME ---··-· '"CITY- • -----wesT CHICAGO • •--•·sTATE --·-it · •• -z1p··-• - 501as· ·-· P~g~~------- ------ f please enter my order for the following: □ ew O-0emo □-as&J PRO ·------ ------- -- , YEAR NAME MODEL COLOR MILEAGE SERIAL# 1 BOUGHT 2024 Ford E-350 Cutaway WHITE 134 1FDWE3FN4RDD24828 TRADED READING UPFIT INCLUDED CASH SELLING PRICE 62,881.00 TRADE DISCOUNT CASH DIFFERENCE 62,881.00 TAXES LICENSE & TITLE 178.00 ADMINISTRATIVE FEES & CHARGES 367.00 SUB TOTAL 63,426.00 PAYOFF ON TRADE SUB TOTAL 63,426.00 FACTORY REBATE SERVCONT DEPOSIT BALANCE DUE ON DELIVERY 63,426.00 ADMINISTRATIVE FEES AND CHARGES; AN ADMINISTRATIVE FEE IS NOT AN OFFICIAL FEE. AN ADMINISTRATIVE FEE! IS NOT REQUIReD 8Y LAW, BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS ANO PERFORMING SERVICES RELATING TO CLOSING OF A SALE. THE BASE ADMINISTRATIVE FEE ENDING JANUARY 1, 1992 WAS $40.00. THE MAXIMUM AMOUNT THAT MAY BE CHARGED FOR ADMINISTRATIVE FEES & CHARGES IS THE BASE ADMINISTRATIVE FEE OF $.40.00 WHICH SHALL BE SUBJECT TO AN ANNUAL ADJUSTMENT EQUAL TO THE PERCENTAGE OF CHANGE JN THE BUREAU OF LABOR STATISTICS CONSUMER PRICE INDEX. THIS NOTICE IS REQUIRED BY LAW. NOTICE: THE ONLY OTHER ADDITIONAL CHARGES PERMITTED ARE DEALER-ADDED OPTIONS, WARRANTY AND SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE AND TITLE REGISTRATION AND TAXES. No Public Llablllty or Property Damagtt Insurance Issued With This TransaaUon. ALL WARRANTIES, IF ANY, BY MANUFACTURERS OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S AND ONLY SUCH MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (A) ON ALL GOOD AND SERVICES SOLO BY DEALER; AND (B) ON ALL USED VEHICLES WHICH ARE SOLD AS IS-NOT EXPIU!SSLYWARRANTED OR GUARANTEED. This Is a non-binding order, □ NOTICE -If tho box to the loft Is chocked, tho automobile pul'ch11aod heroin Is a domonstratorwhlch has bnen pre-used and may have Incurred cortaln body repalni as a result of such uSBge. The purchaser represents and wam1nts thnt ho ls of legal a9a1 that ho has IIUe to and goad right to sell and dispose of of Iha used car traded In described above, that there 3ro no liens, clalma and /or encumbrances thereon, and agroaa lo furnish good and sufficient !Ille and hereby grants Haggarty Ford power of attorney to aulgn and endorse said title few him, ond to sign any and all appflcatlona which would bo necessary lo register Ullo to car being purchaHd In any state or tsnitary. After careful lnapacllon and domoMtraUon, lho undersigned purchases the above vehlclo with equipment ot tho prices and on lha turns spaclned above. TRANSFER OF TITLE TO ABOVE AUTOMOBILE IS SUBJECT TO FINAL, PAYME!NT OP ANY AND ALL CHECKS CLEARING BANK UPON WHICH IS DRAWN. SIGNED _ __________________ PURCHASER SIGNED _ _ ________________ CO-BUYER ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] CAR PURCHASE ORDER DATE -05to5/2025 7301 S. KINGERYHWY.•WILLOWBROOK. IL60527 SALESMAN fl1 Steve Spencer n2 Steve Spencer 6301986-5000 WWW. wlll o\tbroo klord.com VIMH. Wlllowbt00 l.hlo1 th ■ !Nlhlolo:01 3. Car'lrd lhi• otder a1~ ~ 10 lho.liollef a aum b' O[l'J d1imtgo u1wc..h m•y ha\-O lMron ca11!:td 10 lhc _,~hi llalwo• n Iha dat•.N1ool and lhe dale ol lh111 roturn ot lh& vehlcic; As v1e11 aa CJ1p1mn:• i!N:ui,udlft dlAl!!r in fiK~ng sllld W'tl!l'llde ham u purdlailtl't "\'ilhO., &mdu a1ti:o cim.lmlii../\Cas lnlls or u1lu1-H lo retu1n II. PmGfn1.ser by~1tt axecul10n C>l llii, OIUe1 .ecknowhtdgea lhal he he& ,au.a i" 10,m& a.nd condilio~s and ha ,or.oived a 111.JB copy ol 1his 01de,. 05/QS/2025 ·-·