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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — 7-0.
Purchase of One 2025 Ford E-350 Cutaway Van - Haggerty
Ford, West Chicago, Illinois COMMITTEE AGENDA DATE: June 5, 2025
COUNCIL AGENDA DATE: June 16, 2025
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
ITEM SUMMARY:
For FY 2025, Public Works Department staff have planned and budgeted for the replacement of one
2015 Ford E350 Cutaway Van with a custom Knapheide Utility Body in the in the Facilities Division (Unit
450) with one 2025 Ford E350 Cutaway Van with a custom Knapheide Utility Body. Unit 450 is currently
utilized as an everyday vehicle for the functions of the Division and was on an eight-year initial
replacement cycle. The unit is overdue for a replacement.
The City of West Chicago is a member of the DuPage Mayors and Managers Conference, which is one of
the sponsors of the Suburban Purchasing Cooperative (SPC), which is a joint purchasing program that
represents 144 municipalities and townships in northeastern Illinois. In the past, we have had the luxury
of being able to capitalize on the joint bid contracts for such purchases. The SPC currently has a contract
for the Ford Transit Vans but not for E350 series. Sourcewell is another cooperative purchasing avenue
the City utilizes for fleet purchases which currently does not have a contract for E350 series.
To allow local vendors an opportunity to quote on the 2025 Ford E350 Cutaway Van with a custom
Knapheide Utility Body, staff recently solicited price quotes from multiple Ford dealerships (only two
responded). The table below summarizes the pricing received from interested parties.
[Dealer sd Price = TRamk
Haggerty (West Chicago $63,426.00
Willowbrook Ford (Willowbrook) | $67,280.70
In FY 2025, $65,400.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the
replacement of Unit 450. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is
budgeted for this unit in the same fund. The vehicle is available in the lot at Haggerty Ford and is already
custom fitted to City’s needs. It should be noted the available vehicle at Haggerty Ford is equipped with a
Reading Utility Body which is rated highly by staff at City’s Fleet Division. The custom fitted vehicle also
significantly reduces the upfit times. Staff recommends placing an order as soon as possible to secure
the vehicle.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of one 2025 Ford E350 Cutaway Van with a
custom Reading Utility Body, for a cost not to exceed $63,426.00, from Haggerty Ford, West Chicago,
Illinois, and authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for this vehicle.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.