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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/- G.
Resolution No. 25-R-0042 — Contract Award — F.E. Moran,
Inc. for the Police Station HVAC Improvements Project for a
Base Bid and Alternate No. 1 in an Amount Not to Exceed
$923,000.00 and Reject Alternate No. 2
COMMITTEE AGENDA DATE: June 5, 2025
COUNCIL AGENDA DATE: June 16, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
ITEM SUMMARY:
The Police Station HVAC Improvements Project includes improvements to the heating, ventilation, and air
conditioning (HVAC) at the Police Station located at 325 Spencer Street, as denoted in the enclosed location map.
The scope of the project for Base Bid includes select demolition, HVAC rooftop unit (RTU) equipment replacement,
boiler replacement, roof patching, temperature controls, variable air volume(VAV) box reuse, acoustical ceilings
repairs, painting, necessary electrical work, and other associated work to complete the project. Alternate 1 includes
upgrading the existing VAV controls, associated control valves, and ceiling repairs as required. Alternate 2 includes
replacement of VAV & fan-powered boxes and associated controls, complete with electrical wiring, and ceiling repairs
as required. The Project is anticipated to be completed in November 2025, pending material availability.
The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on April
29, 2025. A non-mandatory pre-bid meeting took place on-site on May 8, 2025. Staff opened bids on May 21, 2025,
and below are the results:
CONTRACTOR
BASE BID
AMOUNT
ALT. NO. 1
AMOUNT
ALT. NO. 2
AMOUNT
BASE BID +
ALT. NO. 1
AMOUNT
BASE BID +
ALT. NO. 2
AMOUNT
BASE BID +
ALT. NO. 1
RANK
F.E. Moran, Inc.
$720,000.00
$203,000.00
$465,000.00
$923,000.00
$1,185,000.00
Helm Mechanical
$747,000.00
$238,000.00
$628,000.00
$985,000.00
$1,375,000.00
Voris Mechanical, Inc.
$774,400.00
$233,500.00
$558,100.00
$1,007,900.00
$1,332,500.00
Amber Mechanical Contractors, Inc
$883,800.00
$317,000.00
$647,800.00
$1,200,800.00
$1,531,600.00
1 Source Mechanical, Inc.
$574,000.00
$196,000.00
$620,000.00
$770,000.00
$1,194,000.00
Commercial Mechanical, Inc.
$604,000.00
$230,000.00
$603,000.00
$834,000.00
$1,207,000.00
BUDGETED AMOUNT $1,000,000.00
* Bid deemed irresponsible and incomplete upon contractor scope review. Bidder disqualified.
Kluber, Inc., the City’s Phase II and III Architect, completed a contractor scoping review for the Base Bid and Alternate
No. 1 with the first two apparent low bidders, 1 Source Mechanical, Inc. and Commercial Mechanical Inc. Upon
scoping review with the two contractors, their submitted bids were found to be incomplete as both contractors failed
to include the $85,000 allowance in their Base Bid as required by contract specification; therefore, the bids were
deemed irresponsible and bids were disqualified. The third low bidder, F.E. Moran, Inc. of Northbrook, Illinois,
submitted a complete and qualified bid in the amount of $923,000.00, which is $77,000.00 or 7.7% lower than the
budgeted amount of $1,000,000.00. After scope discussions with Kluber, Inc. and Facilities Maintenance staff, the
Base Bid plus Alternate No. 2 were not taken into consideration for the project, as the lowest bid from F.E. Moran,
Inc. was $185,000.00 or 18.5% over the budget amount of $1,000,000.00 for the project. The FY 2025 Budget
includes $1,000,000.00 under the Capital Projects Funds — Capital Outlay Account No. 08-34-53-4801 for the
construction phase of the Project.
Staff recommends awarding the Police Station HVAC Improvements Project to F.E. Moran, Inc. of Northbrook, Illinois,
for a total contract amount not to exceed $923,000.00, which includes Base Bid and Alternate No. 1, and reject
Alternate No. 2.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0042 authorizing the Mayor to execute a Contract with the lowest qualified and
responsible bidder, F.E. Moran, Inc. of Northbrook, Illinois, for a Base Bid and Alternate No. 1 contract amount not
to exceed $923,000.00 and reject Alternate No. 2 for the Police Station HVAC Improvement Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.