===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Approved August 7, 2025 MINUTES INFRASTRUCTURE COMMITTEE July 3, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Aviña Soto, Dan Beebe, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Aldermen Sandra Dimas and Alton Hallett were absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of June 5, 2025. Alderman Smith made a motion, seconded by Alderman Sheahan, to approve the Meeting Minutes of June 5, 2025. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviña Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items C and D. Alderman Beebe made a motion, seconded by Alderman Smith, to approve: A. Purchase of Three 2025 Ford F-350 Super cab 4x4 Pick-up Truck – Haggerty Ford, West Chicago, Illinois B. Purchase of Road Salt from Compass Minerals America, Inc. of Overland Park, Kansas, for the 2025-2026 Winter Season Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviña Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.C. Resolution No. 25-R-0044 – Amendment No. 1 – Civil & Environmental Consultants - Professional Environmental Services for the West Washington Street Soil Removal Project in an Amount Not to Exceed $130,000 for a Revised Contract Amount of 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] $254,750.00. Alderman Morano pulled this Item for some overview. Mr. Patel explained that this Item relates to the construction oversight and construction management of the W. Washington Street Soil Removal Project; the initial contract was for design. Civil & Environmental Consultants, Inc. (CEC) was the same team that helped the City with initial sampling of the site and identified what types of contaminants were on the site. The types identified are similar to those commonly found on construction sites. CEC personnel will be onsite to provide construction layout, sampling, excavation oversight, confirmation sampling, field reporting, preparing pay estimates, reviewing change orders and other construction management related services throughout the Project. Limits are estimated in the contract since finals plans for the site are not determined at this time, so additional cleanup may be necessary down the line. Alderman Morano made a motion, seconded by Alderman Smith, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviña Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4.D. Resolution No. 25-R-0047 – Civiltech Engineering, Inc. – Preliminary Engineering Design Services for Downtown Revitalization Project in an Amount Not to Exceed $219,341.23. Alderman Morano pulled this Item for some overview. Mr. Patel explained that in April 2025 the City was awarded a $2 million grant through Rebuild Downtown and Main Street (RDMS) through the Department of Commerce and Economic Opportunity (DCEO). Civiltech Engineering, Inc. (CEI) collaborated with City staff in July 2024 to prepare the grant application and has experience in design and construction of similar types of projects in other municipalities. This contract is for preliminary engineering design services which focuses heavily on public engagement to give residents the opportunity to express their desires for some design elements of the project; the project limits themselves cannot be changed. The grant will likely have a sunset date of November 30, 2027, and construction is anticipated to begin in April 2027. Alderman Morano noted that this project is meant to address some of the basic changes desired for downtown and does not include longer-term plans like the creation of a new City Hall. Alderman Beebe inquired if the scope of work includes restructuring of on- street parking. Mr. Patel noted that it could be and may depend on the public input. Alderman Morano made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviña Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Mr. Patel noted that two Items appropriating funds for the completed Harvester Road project will be brought to the July 7 City Council meeting that were not on the Infrastructure Committee agenda tonight. The amounts are not changing; IDOT required the City to approve separate Resolutions for the Motor Fuel Tax (MFT) Fund and Rebuild Illinois Fund rather than the single Resolution for both Funds that had been approved previously. The new Resolutions are 25-R- 0045 and 25-R-0046. 8. Reports from Staff. Mr. Patel commented that construction throughout the City is ongoing. IDOT continues to work on Route 59 and Route 38. The Nuclear Drive and Northwest Avenue Reconstruction Project is underway, as is the Bishop Street and Brown Street Rehab Project. He noted that the Committee will see some annual maintenance projects coming 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] before them beginning after the Fourth of July. 9. Adjournment. At 7:22 P.M., Alderman Smith made a motion to adjourn, seconded by Alderman Sheahan. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR