===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _1-+__,_...;.,...;.A---=---•__ Purchase of Three 2025 Ford F-350 Super cab 4x4 Pick-up Truck - Haggerty Ford, West Chicago, Illinois COMMITTEE AGENDA DATE: July 3, 2025 COUNCIL AGENDA DATE: July 21, 2025 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE_________ _ ITEM SUMMARY: For FY 2025, Public Works Department staff have planned and budgeted for the replacement of three 2015 Ford F350 Super cab 4x4 pick-up truck with a Western wideout snowplow in the Streets Division (Unit 751, 752, 753) with three 2025 Ford F350 Super cab 4x4 pick-up truck with a Western wideout snowplow. All three units are currently utilized as an everyday vehicle for functions of the Division and were on an eight-year initial replacement cycle which has been extended to a ten-year cycle. The units are overdue for a replacement. The City of West Chicago is a member of the DuPage Mayors and Managers Conference, which is one of the sponsors of the Suburban Purchasing Cooperative (SPC), which is a joint purchasing program that represents 144 municipalities and townships in northeastern Illinois. In the past, we have had the luxury of being able to capitalize on the joint bid contracts for such purchases. Sutton Ford is the current contract holder of the SPC Ford F350 series. Sourcewell is another cooperative purchasing avenue the City utilizes for fleet purchases which currently also has a contract for F350 series with a base MSRP (Manufacturer Suggested Retail Price) of $50,885.00. To allow local vendors an opportunity to quote on the 2025 Ford F350 Super cab 4x4 pick-up truck, staff recently solicited price quotes from multiple Ford dealerships (Four dealers responded). The table below summarizes the pricing received from interested parties. Dealer Price Rank Hopkins Ford (Elgin) $50,375.70 1 HaQQertv (West Chicaoo) $50,447.00 2 Hawk Ford (St. Charles) $51,080.70 3 Sutton Ford (Matteson) $52,096.00 4 Since the price from Haggerty is within the three percent Local Vendor Preference Policy (Resolution 12- R-0009), based on comparable pricing received, staff recommends ordering three 2025 Ford F-350 Super cab 4x4 pick-up truck from Haggerty Ford of West Chicago, Illinois, for an amount not to exceed $50,447.00/each for a total of $151,341.00. While a firm order cutoff date is not given, based on current economic conditions due to the tariffs, staff recommends placing an order as soon as possible. In FY 2025, $59,600.00/each is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the replacement of Units 751, 752 and 753, for a total of $178,800.00. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is budgeted for each unit in the same fund. Western wideout snowplow purchase will be made from the same fund. ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of three 2025 Ford F-350 Super cab 4x4 Pick-up Truck, for a cost not to exceed $151,341.00, from Haggerty Ford, West Chicago, Illinois, and authorize the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for those three vehicles. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] 6/19/25, 4:24 PM Desking 3.0 I Application Date/Time: 6/19/2025 4:24:39 PM Buyer: Mike Noa Home Phone: (630) 293-5865 Salesperson: Jaden Mirrahimov Address: 475 Main St West Chicago, IL 60185 2026 Ford No Photo Available MSRP -or- Market Price $57,020.00 Total Savings + Rebate $7,220.00 Hopkins Price $49,800.00 Government Fee $173.00 Pree/Doc Fee $402.70 Total Payment $50,375.70 Payments are based on blended rates. X X Customer Signature Date Manager Signature Date https://vinsolutions.app.coxautoinc.corn/vinconnect/#/CarDashboard/Desking/DesklngLoader.ashx 1/1 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] 1~:1f.'-tm41 ""'·~,r-.r,,.f\l,11 ~•u hl:ttllOl~Jl•JJ<.YJ Haggerty Ford f 330 E. Roosevelt Rd I WEST CHICAGO, IL 60185 Ph: (630) 231-3200 DATE 05/27/2025 Salesman Tom Stern I! -------------------------------NAME CITY OF WEST CHICAGO STOCK # __________O_R_D_ER_ 2_60_0________ _ I CO-BUYER----------------- EMAIL------------'-~-----------------MNOA@WESTCHICAGO.ORG ADDRESS ______47_5_M_A~I_N_S~T_____ CELLPHONE ____________ _ HOME I;I ;.._ STATE IL ZIP 60185 PHONEHOME _____________ _CITY _______WEST CHICAGO ____ _ please enter my order for lhe following: □New D Demo 0 Used PHONE---------------- YEAR NAME MODEL COLOR MILEAGE SERIAL# BOUGHT 2026 Ford F-350 WHITE 0 TRADED AS PER SPEC ATTACHED CASH SELLING PRICE 49,902.00 TRADE DISCOUNT CASH DIFFERENCE 49,902.00 TAXES LICENSE& TITLE 178.00 ADMINISTRATIVE FEES & CHARGES 367.00 SUB TOTAL 50,447.00 PAYOFF ON TRADE SUB TOTAL 50,447.00 FACTORY REBATE SERVCONT DEPOSIT BALANCE DUE ON DELIVERY 50,447.00 ADMINISTRATIVE FEES AND CHARGES; AN ADMINISTRATIVE FEE IS NOT AN OFFICIAL FEE. AN ADMINISTRATIVE FEE IS NOT REQUIRED BY LAW, BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS AND PERF<:lRMING SERVICES RELATING TO CLOSING OF A SALE. THE BASE ADMINISTRATIVE FEE ENDING JANUARY 1, 1992 WAS $40.00. THE MAXJMUM AMOUNT THAT MAY BE CHARGED FOR ADMINISTRATIVE FEES & CHARGES IS THE BASE ADMINISTRATIVE FEE OF $40.00 WHICH SHALL BE SUBJECT TO AN ANNUAL ADJUSTMENT EQUAL TO THE PERCENTAGE OF CHANGE IN THE BUREAU OF LABOR STATISTICS CONSUMER PRICE INDEX. THIS NOTICE IS REQUIRED BY LAW. NOTICE: THE ONLY OTHER ADDITIONAL CHARGES PERMITTED ARE DEALER-ADDED OPTIONS, WARRANTY AND SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE ANO TITLE REGISTRATION ANO TAXES.No Public Llablllty or Property Damage Insurance Issued With This Transaction. IALL WARRANTIES, IF ANY, BY MANUFACTURERS OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S AND ONLY SUCH MANUFACTURER OR OTHER I SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (Al ON ALL GOOD AND SERVICES SOLD BY DEALER: AND (8) ON ALL USED VEHICLES WHICH ARE SOLD AS IS-NOT EXPRESSLY WARRANTED OR GUARANTEED. This la a non-binding order. □ NOTICErepair& a&• Ifatheresultboxoftosuchthe leftusage.Is checked, the automobile purchased herein Is a demonstrator which has been pre•uaed and may have Incurred certain body IThe purchaaor roprosonts and warrants that he Is of logal age; lhot ha has tltle to and good right t.o soil and dispose or of tho used oar traded In described above, that there are no llens, claims and /or encumbrances thereon, end agroes to furnl&h good and sufficient !Ille and hereby grants Haggerty Ford power of attorney to assign and endorse said lllle for him, and to sign any and all appllcatlons which would be necessary to register lltle to car being purchased In any slate or tsrrltory. After careful Inspection and demonstration, the undersigned purchases the above vehicle with equipment at the prices and on the terms specified above. II TRANSl'ER OF TITLE TO ABOVE AUTOMOBILE IS SUBJECT TO FINAL, PAYMENT OF ANY AND ALL CHECKS CLEARING BANK UPON WHICH IS DRAWN. SIGNED __________________ PURCHASER i SIGNED __________________ CO-BUYER • ' I ! ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] Preview Order 2600· F38 4x4 Reg Cab SRW: Order Summary Time ofrrevlew; 05/27/2025 20:20:22 Receipt: NA Dealership Name: Haggerty Ford, Inc. Sales Code: F41080 -·-······w-- -. ◄- ........ . ·r.......... .. .. ...... . .. ... , ........................ ...... -··· . ................... ,...... .. : Dealer Rep. LOUIS TORNABENI l. - -------- ---· , - . j vpe Fleet_., _____ j ~ e-~lcle 0line... Su~e~dutv .... ) ~O~~er·~ -~ - ~ -~---' lcuslomerName QE409 ..;!.~.~orltv5ode ~4--.......... _ ll,~o.del_Year® [Prlc~.: evel 615 ! lL- • • -·----•-·----.. ••• •••••• .•• DESCRIPTION MSRP DESCRIPTION MSRP F350 4X4 STVLESIDE PICKUP/142 $49770 PRO POWER ON BOARD· 2KW $985 142 INCH WHEELBASE $0 SNOW PLOW PREP PACKAGE $250 TOTAL BASE VEHICLE $49770 SIRIUSXM W/360L (3 MOS TRIAL) $0 OXFORD WHITE so INTERIOR WORK SURFACE $140 VINYL 40/20/40 SEATS $0 JACK $0 MEDIUM DARK SLATE $D WHEEL WELL LINERS FRONT & REAR $325 r PREFERRED EQUIPMENT PKG.610A $0 SPLASH GUARDS - FRONT $130 [ .XL TRIM $0 SPLASH GUARDS • REAR $0 .AIR CONDITIONING - CFC FREE $0 UPFITTER SWITCHES $230 .AM/FM STEREO MP3/CLK $0 EXTERIOR BACKUP ALARM $230 .STEEL ROAD WHEELS-18" $0 TOUGH BED SPRAY IN DECLINER $625 .6.BL DEVCT NA PFI VB ENGINE $0 DUAL BATTERY $210 10-SPEED AUTO TORQSHIFT-G $0 CONN PKG: 1 YR INCL W/FORDPASS $0 LT275/70R18E BSW ALL TERRAIN $265 XL CHROME PACKAGE $325 3. 73 ELECTRONIC-LOCKING AXLE $430 .FOG LAMPS $0 JOB Ill ORDER $0 SPECIAL DEALER ACCOUNT ADJUSTM $0 FORD FLEET SPECIAL ADJUSTMENT $0 SPECIAL FLEET ACCOUNT CREDIT $0 FRONT LICENSE PLATE BRACKET $D FUEL CHARGE $0 VEHICLE INTEGRATION SYSTEM 2.0 $400 NET INVOICE FLEET OPTION (B4A) $0 PLATFORM RUNNING BOARDS $320 PRICED DORA $0 1140011 GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0 ENGINE BLOCK HEATER $190 DESTINATION & DELIVERY $2195 SO STATE EMISSIONS $0 MSRP TOTAL BASE AND OPTIONS $57020 DISCOUNTS NA TOTAL $57020 ORDERING FIN: QE409 END USER FIN: QE409 -.. --·- ······ ~-.•--·-·-· Customer Name: Customer Emall: Customer Address: Customer Phone: Customer Signature Date This order has not been submitted 10 the order bank. This Is not an Invoice. i lI ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] Preview Order 2533 - F3B 4x4 Rag cab SRW: Order Summary Time of Preview: 03/30/202514:47:43 Receipt: 3/30/2025 Daafershlp Name: Haggerty Ford, Inc. Safes Code : F41080 DESCRIPTION MSRP DESCRIPTION MSRP F350 4X4 STYLESIDE PICKUP/142 $49395 SO STATE EMISSIONS $0 142 INCH WHEELBASE $0 PRO POWER ONBOARD - 2KW $985 TOTAL BASE VEHICLE $49395 SNOW PLOW PREP PACKAGE $250 OXFORD WHITE $0 INTERIOR WORK SURFACE $140 VINYL 40/20/40 SEATS $0 JACK $0 MEDIUM DARK SLATE $0 WHEEL WELL LINERS FRONT & REAR $325 I PREFERRED EQUIPMENT PKG.610A $0 SPLASH GUARDS - FRONT $130 .XL TRIM $0 SPLASH GUARDS - REAR $0 I.AIR CONDITIONING -- CFC FREE $0 UPFITTER SWITCHES $230 I ,AM/FM STEREO MP3/CLK $0 EXTERIOR BACKUP ALARM $220 .STEEL ROAD WHEElS-18" $0 TOUGH BED SPRAY IN BEDUNER $595 .6.8L OEVCT NA PFI VB ENGINE $0 DUAL BATTERY $210 10-SPEED AUTO TORQSHIFT-G $0 XL CHROME PACKAGE $325 'LT275/70R18E BSW All TERRAIN $2.65 .FOG LAMPS $0 3, 73 ELECTRONIC-LOCl