===== PDF PAGE 41 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf_____ ;_p_r__ Resolution No. 25-R-0047 - Civiltech Engineering, Inc. - COMMITTEE AGENDA DATE: July 3, 2025Preliminary Engineering Design Services for Downtown COUNCIL AGENDA DATE: July 21, 2025 Revitalization Project in an Amount Not to Exceed $219,341.23 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ ITEM SUMMARY: The West Chicago Strategic Plan (2016), the West Chicago Central-Main Street Redevelopment Plan (2018), the West Chicago Economic Development Plan (2021-2025), and the West Chicago Forward Comprehensive Plan (2022) have all identified Downtown Revitalization as an item that is heavily desired by the residents, businesses and members of the community. The general theme across all plans is to provide a more inviting Downtown. In July 2024, the City staff collaborated with Civiltech Engineering, Inc. (CEI) to prepare a grant application for Downtown Revitalization Project (the Project) along Main St (Washington St to Wilson Ave) and Turner Ct. The grant is through Rebuild Downtown and Main Street (ROMS) through the Department of Commerce and Economic Opportunity (DCEO). The general scope of work included in the grant application is including but not limited to resurfacing within Project limits, stamped concrete sidewalks, planter beds, street furniture, festoon lighting, irrigation system for planter beds, underground improvements, signage, etc. In April 2025, the City was awarded the full requested grant amount of $2 million. The City is currently awaiting a formal grant agreement from DCEO; however, according to the preliminary conversations with the DCEO staff, this grant will likely have a sunset date of November 30, 2027. Currently, construction is anticipated to begin in April 2027. CEI has experience in design and construction of similar types of projects in other municipalities such as Glen Ellyn, Naperville, Joliet and Bensenville. Staff solicitated a proposal from CEI for the preliminary engineering design services for the Project. This Project will require a significant amount of public engagement and input. CEl's scope of work will generally consist of assisting the City staff with preparing preliminary design concepts, exhibits, renderings for the public engagement process, attending public open houses, review public comments/inputs, project management, project administration, attending project meetings and coordination with City staff, geotechnical investigation, and conducting topographic survey. The detailed design engineering services scope will be determined based on the selection of items through the public engagement process. An amendment to this agreement will be required to perform the detailed design engineering services which will include scope of work items such as preparation of detailed engineering plans, permitting, specifications, cost estimates, and bidding services. CEl's proposed fees for the preliminary engineering design services are in the amount of $219.341.23. The FY 2025 Budget includes $499,900.00 under Capital Projects Fund Account No. 08-34-53-4225 for this Project. The current budget includes complete design engineering services; however, as stated above, an amendment will be presented at a later date at the conclusion of the public engagement process. Staff recommends approval of the contract with CEI. ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0047 authorizing the Mayor to execute a contract with Civiltech Engineering, Inc. of Itasca, Illinois, for the Preliminary Design Engineering services related to the Downtown Revitalization Project in an amount not to exceed $219,341.23. COMMITTEE RECOMMENDATION: ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0047 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH CIVIL TECH ENGINEERING, INC. OF ITASCA, ILLINOIS, FOR THE PRELIMINARY DESIGN ENGINEERING SERVICES RELATED TO THE DOWNTOWN REVITALIZATION PROJECT IN AN AMOUNT NOT TO EXCEED $219,341.23 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Civiltech Engineering, Inc. of Itasca, Illinois, for the Preliminary Design Engineering services related to the Downtown Revitalization Project in an amount not to exceed $219,341.23., in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 21 st day of July 2025. AYES: NAYES: ABSTAIN: ABSENT: Daniel Bovey, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] I Downtown Revitalization Project ' CIV1LTECH City of West Chicago PROJECT UNDERSTANDING The Public Information and Preliminary Engineering for this project is to determine the conceptual layout and design of the streetscape design along Main Street between Washington Street and WIison Avenue, and Turner Court between Washington Street and Main Street. The scope will include options to create a curbless flex street on Main Street between Washington and Center, and improvements to the pedestrian spaces on Main Street from Center to Wilson, as well as pedestrian spaces on Turner from Washington to Main. The primary objective of this scope is to provide preliminary design options for streetscape elements for community input to select preferred options and preliminary cost estimates. SCOPE OF SERVICES Data Collection and Early Coordination A. Initial Meeting with City - We will come to the meeting prepared to discuss streetscape design elements, roadway design alternatives and project schedule, and request any outstanding or updated information from the City such as existing plans, record drawings or other project information including municipal utility atlases. This initial meeting will serve as an opportunity to gauge staff opinions and develop a strategy for inclusion of specialty items in the project such as decorative pavers, planter curbs, specialty lighting, irrigation systems, soil cells and any special infrastructure needs to serve street festivals and downtown events. This meeting will also include additional direction from staff on the inclusion of any community identity theming mentioned during the pre-proposal meeting. Civiltech can include information provided from West Chicago to develop aesthetic designs around desired themes. B. Obtarn/Update and Revie.w Record Data - We will obtain and review available City data including, but not limited to, subdivision plans and plats, record plans, geotechnical reports, right-of-way data, sewer videos, aerial photography and contour mapping, other existing plans, and municipal utility atlases. C. Field Survey and Preparation of Base Maps -A topographic survey of the project area will be completed by Gewalt Hamilton Associates. This survey will include topographic information, cross sections and a drainage and utility survey. The limits of the survey will extend to the building faces or a minimum of 10 feet beyond the right-of-way. Cross sections will also be taken at all intersecting side streets and driveways to aid in the final design. The surveyors will recover as many property and/or other survey monuments as can be located for use in calculating the existing rights-of-way. We will prepare base sheets at 1"=20' and 1"=SO'for use in developing plans during later detailed design stages. D. Geotechnical Investigation - Pavement cores will be completed by Midland Standard Engineering and Testing. This information will provide thicknesses of the existing pavement structure for use in completing the pavement designs. ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] I Downtown Revitalization Project . Cl\llLTECH City of West Chicago E. Field Visit -We will perform a"plan in hand"field check during which we will: • Verify the completeness and accuracy of the design and survey • Prepare a detailed inventory of existing signage and any other while familiarizing ourselves with the project area and any topographic features which may impact or be impacted by the special conditions in the field. proposed design. • Review the project area for any problematic drainage • Establish as accurately as possible, the locations of existing conditions that could be remedied as part ofthis project. private utilities in the field using atlases obtained during the Data Collection and Early Coordination Phase. • Photo document the project area for use during design. F. Environmenta Survey Request - State funded projects require Environmental Surveys as defined in Chapter 20-2 of the IDOT BLRS Manual. We will submit an Environmental Survey Request {ESR) for cultural, biological, wetland and special waste resources. Preliminary Streetscape Concept Design A. A. Preliminary Streetscape and Roadway Design: With concurrence from City staff on the design approach determined during the initial meeting, Civiltech staff will provide up to 3 unique design options for streetscape concept design options that are suitable for internal staff- level review. These design options will include the following: 1. Preparation of color plans, sections and sketch level perspectives showing proposed layout of streetscape elements including trees, planters, street furniture, decorative pavement areas, decorative crosswalks, ADA ramps, suspended pavement designs {paver grates and/or soil cells). The designs will also include concepts for a flexible/flush street design with decorative pavers, decorative intersection and crosswalk designs. 2. Develop a proposed plant list and concept planting plans for trees and understory planting areas with species, size, location and spacing for all plant materials. 3. Develop a preliminary design concept for irrigation, including types of irrigation, and equipment locations. 4. Development of 3 unique "design families" that provide material options and concept designs for decorative pavement, hardscape planter curb materials, street furniture (benches, bike racks, trash receptacles, bollards), specialty lighting and community identifiers. a. Design families can be based on cultural themes or local history. Civiltech will rely on information provided by West Chicago to develop these themes. 5. Development of photorealistic renderings illustrating proposed design elements. Our scope includes 3 unique views and 3 design alternatives per view, for a total of 9 photo realistic renderings. These renderings can include a mix of ground level and drone-level views and Civiltech will obtain background photography for review of views with city staff prior to advancing design renderings. The intent of this concept design phase is to allow City staff the opportunity to evaluate three design options. Design option graphics can be utilized by City staff to conduct surveys for public input on design items. The survey will be done in person by City staff at upcoming city festivals or other public events and/or online. Civiltech staff attendance at these events is not included. It is anticipated that based on community feedback and staff input, City staff will narrow down the selection to two preferred alternatives. Those two options will be advanced to a community meeting for additional feedback and selection of a final preferred alternative that will be advanced to Phase II engineering. ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] Downtown Revitalization Project CIVIL TECH City of West Chicago B. Preliminary design concept cost estimates: To ensure that the project is tracking with the projected budget, a cost estimate will be prepared for the concept design options. The intent of these preliminary cost estimates is to provide City staff with information to help select a preferred option. C. Community engagement: This work item will include the preparation of materials and presentation of 2 design options at 3 open-house style public information meetings and a municipal city council meeting. The intent of this engagement is to receive feedback from the community on proposed design options to assist with the selection of a preferred alternative that will be advanced into Phase II engineering. It is anticipated that these presentations will include materials developed in Item A above and be presented in PowerPoint format, as well as on printed boards. Community feedback will be recorded through notes and comment forms, and a summary of community feedback received will be provided at the conclusion of the open-house public information meeting. 1. A Public Involvement Plan (PIP) will be developed to guide community outreach efforts for the project. 2. Create announcements to ensure public awareness and engagement, including: a. Newspaper Ads (2 per meeting) b. Social Media posts c. Flyers and Postcards/Letters 3. Prepare all materials needed for each public meeting, including: a. Sign-In sheets b. Comment forms c. Project Brochure d. Powerpoint Presentations and Exhibit Support 4. Review comments provided by the public and prepare a summary of each public meeting. 5. Create and maintain a project website with regular updates ensuring accessibility and up-to-date information for the public. 6. Translate all materials from each public meeting and the website to ensure inclusivity of public requests approved by the City. 7. Oversight and quality of public engagement to ensure effective and consistent community outreach. ===== PDF PAGE 47 ===== [Extraction: OCR (rendered-page OCR)] —_ Downtown Revitalization Project CI VILTECH City of West Chicago WORKHOURS WORK HOUR CALCULATIONS AND COST ESTIMATE OF CONSULTANT SERVICES Senior Senior Project Digital Director Manager Projecl Landscape Landscape Rendering Engineer of Planner Sub- QC/QA Manager Architect. — Designer Artist — Engineer V 1 Planning TT Norn #4 Task Description DATA COLLECTION AND EARLY COORDINATION Initial Meeting with Ci -+——4 3 — Obtain/Update and review Record Data | 4) Field Survey and Preparation of Base Maps jo 4 — Geotechnical Investigation Field Visit Environmental Survey Request $85.00 $67.50 $77.00 $34.50 $44.75 $ 00 $67.50 m Sub-Total Item 1 PRELIMINARY STREETSCAPE AND ROADWAY DESIGN 1. Streetscape concept plans, sections, sketches 2. Develop plant list and planting plan concept 3. Develop irrigation preliminary design concept 4. Develop 3 design families with material options, street furniture, ity identifier concepts 5. Photorealistic renderings (3 views x 3 alts ea = 9 total) Preliminary Design Concept Cost Estimates Community Engagement 1. Public Involvement Plan 2. Public Meeting Announcements (18 Hrs per meeting 3, Preparation for Public Meeting (18 Hrs per meeting) 4. Public Comments Review and Summary (8 Hrs per meeting) 5. Project Website 6. Project Material Translations 7. Public Engagement QC a Sub-Total Item 2 = ez] ef oft af] 237] =, 069] Total Engineering Workhours 17 80 193 338 104 112 8 237 1,169 LABOR: $1,445 $5400 $ 14861 $ 11,661 $ 3580 $ 5,460 $ 4,928 $ 540 $10,132 $ 58,006.75 MULTIPLIER (2.70 OH and Profit) $ 156,618.23 Direct Cost and Sub-consultant Expense: $ 62,723.00 TOTAL: $219,341.23 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Downtown Revitalization Project CJ'il!LTECH City of West Chicago DIRECT COSTS Direct Services Item = Descr1pt1on No. Units Cost Unit Costs by Others 1 DATA COLLECTIOI.J A~JD EARLY COORDINATION MIieage 4 trips @ 50 miles round trip) 200 miles $ 0.670 $ 134.00 $ Gewalt-Hamilton Associates, Inc. $ 48,682.00 Midland Standard Engineering and Testing, Inc. $ 8,372.00 Item 1 Total $ 134.00 $ 57,054.00 2 PRELll,mlAR Y STREETSCAPE AND ROADWA Y DESIGN Mileage (14 trips@ 50 miles round trip) 700 miles $ 0.670 $ 469.00 Newspaper Ads (2) per meeting 3 each $ 800.00 $ 2,400.00 Postcards or letters per meeting 3 each $ 500.00 $ 1,500.00 Website 1 each $ 1,300.00 $ 1,300.00 Printing Allowance $ 500.00 Item 2 Total $ 5,669.00 $ S 62 ,723.00 ===== PDF PAGE 49 ===== [Extraction: OCR (rendered-page OCR)] SCOPE OF WORK PROPOSAL 6/11/25 Mr. Nathan E. Murphy, PE From: William Wyzgala, P.E. Civiltech Engineering, Inc. Midland Standard Two Pierce Place, Suite 1400 Engineering & Testing, Inc. Itasca, Illinois 60143 410 Nolen Drive nmumhy@civiltechinc.com South Elgin, Illinois 60177 (847) 844-1895 Main Street Streetscape West Chicago, Illinois For the streetscape conceptual design, perform a total of twelve (12) pavement cores through all pavement layers, with dynamic cone testing of the subgrade soil. Patch holes with bituminous cold patch. Measure all pavement section layers. Provide traffic control during the field sampling. Provide engineering report including pavement core & boring logs/measurements, subgrade soil conditions, lab test reports, and provide recommendations for pavement reconstruction. BUDGET UNIT PRICE EST QTY EXTENSION Fie eee CO Layout Core Location, Codinate JULIE clearance, per hour $180.00 $900.00 ee Mobilization of Coring Rig, Equipment & Crew, LS $200.00 $400.00 a ee Pavement Core w/ Hand Augering of Granular Base, ee ee ee Test Subgrade with DCP, patch hole, each $250.00 $3,000.00 Sl Traffic Control, Arrow Board, Signs, Flagman, per da’ $960.00] 1.5 | $1,440.00 ete ee (eee ee ee ees laboratory —(Csti‘“;‘idSC“‘( Moisture Content Test, each $6.00 $72.00 EE ee Core Measurements & Log, Core Photo, ea. $25.00 $300.00 | CS Te es ee Engineering Services required for data review ne eee preparation of core logs, and summary letter report eee eee with recommendations for pavement rehabilitation ee ee and reconstruction with subgrade conditions/treatments es ee ee pavement design parameters, by aprofessionalengineer. | [| [| Principal Engineer, per hour! _ $160.00 $320.00 Geotechnical Engineer, per hour! $150.00 | 10 _‘[{__ $1,500.00 Staff Engineer, perhour| _$110.00| 4 | _ $440.00 a QO a PROJECT TOTAL $8,372.00 Feo) ft ee eT eee a ee OT | ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] Revised June 18, 2025 CONSULTING ENGINEERS Nathan E. Murphy, P.E. 625 Forest Edge Drive, Vernon Hills, IL 60061 Project Manager TEI. 847.478.9700 ■ FAX 847.478.9701 Civiltech Engineering, Inc. www.gha-engineers.com 2 Pierce Place, Suite 1400 Itasca, IL 60143 Re: Proposal for Professional Surveying Services Topographic & Right-of-Way Survey Main Street Streetscape - West Chicago GHA Proposal No. 2025.CS0100 Dear Mr. Murphy: Thank you for requesting a proposal from Gewalt Hamilton Associates, Inc. (GHA) to perform Land Surveying Services at the above referenced site. Civiltech will be submitting a proposal for a Conceptual Engineering Contract of Main Street in West Chicago. GHA is pleased to provide a proposal for the necessary Land Surveying. If you have any questions or would like to consider revisions to this proposal, please do not hesitate to contact us. Civiltech Engineering, Inc., 2 Pierce Place, Suite 1400, Itasca, IL 60143, and Gewalt Hamilton Associates, Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows: I. Scope of Services: Aerial Survey using LiDAR Data Collection GHA will utilize high density UAS aerial LiDAR and photogrammetry to derive contours, a surface model, and collect planimetric features. We will acquire UAS LiDAR and photography using a calibrated LiDAR sensor and digital photogrammetric camera to support a detailed terrain model, 1-foot contours, planimetric mapping and 1-inch orthoimagery. Existing Conditions Topographic Survey I Roadway Improvements The survey will meet or exceed the Minimum Standards of Practice as set forth by Illinois Administrative Code for a Topographic Survey. Accordingly, we will provide the following services: 1. Obtain benchmark information (NAVD88) from NGS, DuPage County, the City of West Chicago, or Trimble VRS Now Network. 2. Horizontal coordinates shall be referenced to the State Plane Coordinate System, Illinois East Zone, NAD83 adjustment. Vertical elevations shall be referenced to the North American Vertical Datum of 1988 (NAVD88). All units shall be U.S. Survey feet and decimal parts thereof. 3. Establish six (6)+/- permanent site benchmarks (i.e., crosses or boxes cut on concrete, flange bolts on fire hydrants, etc.) on site. Civiltech Engineering, Inc. Main Street Streetscape - West Chicago, IL Page 1 of 4 ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] 4. Contours will be provided at 1'-0" intervals, with an error not to exceed one-half the contour interval. 5. Elevations will be taken at SO-foot cross sections across the right-of-way width along the limits of survey, including spot grades at high points, low points, and grade changes. Points required are located at the right-of-way line, sidewalk, driveways and aprons, back of curb, flow line, centerline/concrete median, etc. The topography will extend approximately 20 feet beyond the existing ROW where accessible. The survey limits will also extend 50 feet into the intersecting public side streets along the project limits (see provided H1 Location Map). 6. The survey will show the location of the visible ground features and improvements within the project limits including location and elevation of light poles, utility poles, traffic lights, sidewalks, driveways, fences, guard rails, signage, striping, overhead wires, etc. 7. The location of underground utilities, both observed and from record information such as City utility atlases, will be provided and will include location and size of water mains, fire hydrants and valves. The survey will show depth, size, and direction of flow for all sanitary, storm drains, and culverts serving the property. The location of all manholes, catch basins and all pipe inverts that are accessible from will be depicted. 8. Location of "dry" utilities such as telephone, electric, gas and cable T.V. lines, etc. will be depicted based on visual surface evidence and available utility atlas to be provided by client or City. The cost for marking of utilities is not included in this proposal, but GHA will survey this information if the City arranges to have private utilities marked in the field prior to our field visit. 9. Locate existing tree and brush lines in the right-of-way (ROW). Individual free-standing trees of 6" caliper or greater at breast height (DBH) will be individually located (tagging and identification are not included); and will be shown as deciduous or coniferous. Groupings of trees or landscaped areas will be shown in mass. Right-of-Way Survey - Level Three Boundary GHA will obtain all necessary documentation and complete a survey of the right-of-way (ROW) within project limits for the purposes of establishing the ROW and potential preparation of plat(s) of dedication or plat(s) of easement. When doing a plat of dedication or easement, it is necessary to obtain title commitments or deed of the parcels that will dedicate right-of-way or grant easements. 1. Research available plats and property records. 2. Locate and survey the existing property monumentation in the project area and establish the position of the ROW lines within the project limits. 3. Locate and survey monuments on side lot property lines along the ROW that will be within the project limits. 4. Side lot property line monuments will not be located or surveyed along the ROW within the project limits but will be shown per recorded subdivisions and tax maps for visual reference. Note: GHA will provide the Client with a cost estimate for obtaining the title commitments or deeds for the parcels. Title commitments or deeds will not be obtained without the written authorization of the Client. The fee for the title commitments will be billed to the Client without markup. Civiltcch Engineering, Inc. Main Street Sti-eetscape - West Chicago, IL Page 2 of 4 ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] II. Services Not Included Any service not enumerated in Section I. Scope of Services, including, but not limited to the following, is not included in this proposal/agreement. These services may be provided at the request of the Client as an additional service. GHA will provide the Client with an estimate of the additional work scope and request authorization to proceed prior to commencing additional services. A. Preparation of Highway Plats, Easement Plats, Dedication Plats, or other Survey documents beyond those noted; B. Wetland location or inventory; C. Tree inventory and evaluation; D. Meetings with public officials, agencies, or architects, etc.; E. Any other surveying services not specified in Section I. Scope of Services. Ill. Proposed Schedule GHA will work with the client to meet a desirable schedule. IV. Compensation for Services See attached BLR 05514 Form. Reimbursable expenses, including items such as printing, mileage, messenger service, record documents and other non-technical project related expenses, are included in the above referenced fee. Additional services requested and authorized by the Client, beyond those outlined in Section I: Scope of Services, will be billed on a time-and-materials (T&M) basis. V. General Conditions The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably required in accordance with the generally accepted standards for civil engineering and surveying services as reflected in the contract for this project at the time and place where the services are performed. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or GHA. GHA's services under this Agreement are being performed solely for the Client's benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any consequential damages. The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise. This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the General Provisions of this Agreement, constitute the entire integrated agreement between the parties which may not be modified without all parties consenting thereto in writing. Civiltech Engineering, Inc. Main Street Streetscape - West Chicago, IL Page 3 of 4 ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] By signing below, you indicate your acceptance of this Agreement in its entirety. Gewalt Hamilton Associates, Inc. Civiltech Engineering, Inc. Nathan E. Murphy, P.E. Land Survey Services Manager Project Manager Date: June 18 2025 Date: ______________ _ Enc.: Attachment A BLR 05514 H1 Location Map Update Civiltech Engineering, Inc. Main Street Streetscape - West Chicago, IL Page 4 of 4 ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] AITACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT 1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonably performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and the place where the services are provided. GHA will use reasonable care to comply with applicable codes and laws in effect at the time its services are provided. 2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the date indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The fees and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall be subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to the requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreement as provided for herein. 3. Client Information. Client shall provide GHA will all project criteria and full information for its Scope of Basic Services. GHA may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultants, contractors and subcontractors, without independently verifying that information. 4. Payment. Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days of the end of the calendar month when the statement is rendered will bear interest at the rate of one percent (1.0%) per month until paid. The provision for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when due shall, in GHA' s sole discretion, be cause for suspension of services without breach or termination of this agreement. Upon notification by GHA of suspension of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client's failure to make such payment to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled to reimbursement of all costs actually incurred by GHA in collecting overdue accounts under this Agreement, including, without limitations, attorney's fees and costs. GHA shall have no liability for any claims or damages arising from either suspension or termination of this Agreement due to Client's breach The Client's obligation to pay for GHA's services is in no way dependent upon the Client's ability to obtain financing, rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client's completion of the project. 5. Instruments of Service. The Client acknowledges GHA's plans and specifications, including field data, notes, calculations, and all documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments of service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errors, or omissions the Client discovers during this period will be reported to GHA and will be corrected as part ofGHA's Basic Services. Failure to provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made, any modifications to the instruments of service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification of the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and hold GHA harmless from any liability, damage, or cost, including attorneys' fees, arising from the unauthorized reuse or modification of the instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreement are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from those reduced and/or eliminated services. If GHA's Scope of Basic Services does not include construction administration phase services, Client assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for any act, omission or event connected thereto. Unless included in GHA's Scope of Basic Services, GHA shall not be liable for coordination with of the services of Client's other design professionals. 6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the printed instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electronic files, the signed/ sealed instruments of service shall control. GHA's electronic files shall be prepared in the current software GHA uses and will follow GHA' s standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty that its software will be compatible with other systems or software. 7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possibly contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client's project will comply with interpretations of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for added project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulations applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completion of GHA' s instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply with such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes the project scope after GHA's completes its instruments of service. 8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilities or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nature of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsible for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrees GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope of Basic Services, such work will be compensated as additional services. Attachment A, July, 2018 Page I of2 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] 9. Opinion of Probable Construction Costs. GHA' s Scope of Basic Services may include the preparation of an opinion of probable construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor's methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis of experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (the accuracy and completeness of which GHA may rely upon), and represent GHA's reasonable judgment. Client accepts that GHA does not guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Client. GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA's opinion of probable construction costs. Client agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction costs. 10. Contractor's Work. Client agrees that GHA does not have control or charge of and is not responsible for construction means, methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State and local safety requirements, in connection with construction work performed by the Client or the Client's construction contractors. GHA is not responsible for the supervision and coordination of Client's construction contractors, subcontractors, materialmen, fabricators, erectors, operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not direct or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client's construction contractors, subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for failure of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsible for jobsite and worker safety and warrants that this intent shall be included in the Client's agreement with all prime contractors. The Client agrees that GHA and GHA' s personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted against GHA which arise out of the Contractor's or its subcontractors' negligence, errors or omissions in the performance of their work, and shall also be named as an additional insured on the Contractor's and subcontractors' general liability insurance policy. Client warrants that this intent shall be included in the Client's agreement with all prime contractors. If the responsible prime contractor's agreement fails to comply with the Client's intent, then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor's or subcontractors' negligence, errors or omissions in the performance of their work. 11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that concern GHA's scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are generally consistent with the GHA' s Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliance with the Instruments of Service. Owner agrees that GHA' s review and action in relation to the submissions does not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA's consideration of a component does not constitute acceptance of an assembled item. 12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminants or pollutants. 13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverified information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts that GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawings due to incorrect or incomplete information furnished by others to GHA. 14. Disputes. Client agrees to limit GHA's total aggregate liability to the Client for GHA's alleged acts, errors or omissions to $50,000 or the amount of GHA's paid fees for its services on the project, whichever is greater. GHA's liability to Client shall be limited to twelve months from the last invoice submitted to Client by GHA, regardless of payment by Client. GHA makes no guarantees or warranties, either expressed or implied, including any warranty of habitability or fitness for a particular purpose. The parties agree to waive all claims against the other for any and all consequential damages, including attorneys' fees. The parties agree to waive against each other all rights and claims otherwise covered by property insurance, by builder's risk insurance or by all risk insurance, including but not limited to subrogation rights regardless of whether the claims arise during or post-construction and regardless of final payment to GHA. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA' s services being substantially completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA's owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim. 15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by giving the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for all services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Client shall not assign this Agreement without GHA's prior written consent. There are no third-party beneficiaries to this Agreement. Attachment A, July, 2018 Page 2 of2 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] EXHIBITD COST ESTIMATE OF CONSULTANT SERVICES {CECS) WORKSHEET @~~ FIXED RAISE Local Public Agency Coun_!l Section Number @[ty of West ChJ_ca_go IDuP~_ge [NIA Prime Consultant (Firm) Name Prepared By Date JCMlt~El~ E!J_gineering, Inc;. r~uren c·her~ki [6117/2025 Consultant/ Subconsultant Name Job Number [Gewalt Hamilton Associates, Inc. [NIA Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Civiltech - West Chicago Main St. Streetscape PAYROLL ESCALATION TABLE CONTRACT TERM 12 MONTHS OVERHEAD RATE 190.73% START DATE 7/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 7/1/2026 % OF RAISE 3.00% END DATE I 6/30/20261 ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 7/1/2025 6/30/2026 12 100.00% The total escalation = 0.00% BLR 05514 (Rev. 02/06/25) Printed 6/18/2025 14:36 ESCALATION Page 1 of 1 ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] Section Number N/A Consultant I Subconsultant Name Job Number IGewalt Hamilton Associates, Inc. IN/A PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE~ ____s_o_.o_o-il ESCALATION FACTOR~._____0._00_°/4~~ IDOT CLASSIFICATION PAYROLL RATES CALCULATED RA TE ON FILE Principal $81.93 $81.93 Sr. Project Manager II $81.90 $81.90 Sr. Project Manager I $70.04 $70.04 Project Manager II $62.58 $62.58 Project Manager I $50.50 $50.50 .Engineer VI $76.25 $76.25 EngineerV $63.88 $63.88 Engineer IV $50.13 $50.13 Engineer Ill $39.38 $39.38 Engineer II $38.44 $38.44 Engineer I $36.33 $36.33 Land Survey_or IV $52.25 $52.25 Land Surveyor Ill $49.50 $49.50 Land Surveyor II $40.75 $40.75 Land Surveyor I $31.63 $31.63 Eng Tech V $64.13 $64.13 Eng Tech IV $44.89 $44.89 Eng Tech Ill $38.20 $38.20 Eng Tech II $38.31 $38.31 Eni:i Te-eh I $25.00 $25.00 Landscape Arch $47.75 $47.75 Environ Consultant I $34.50 $34.50 Admin II $35.00 $35.00 Admin I $29.50 $29.50 BLR 05514 (Rev. 02/06/25) Printed 6/18/2025 14:36 RATES Page 1 of 1 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City of West Chicago !DuPage !NIA Consultant / Subconsultant Name Job Number !Gewalt Hamilton Associates, Inc. jNIA DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET \,;UNfRACI ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging !Actual cost $0.00 l(oer GOVERNOR'S TRAVEL CONTROL BOARD) l(Uo to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT aooroval Vehicle Mileage Up to state rate maximum $0.00 l(per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 19 $65.00 $1,235.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 ............ ,., ..... ,............ 1.d•"\R ELR 055,tRm~~V-~02/0!f'r' ~/ 25)Pr TS Pi Je 1 of 1 TOTAL DIRECT COSTS: $1,235.00 ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] Local Public Agency Coun!l Section Number N/A ICity of West Chicago !DuPage I Consultant/ Subconsultant Name Job Number [Gewalt Hamilton Associates, Inc. IN/A COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATEi 190.73%1 COMPLEXITY FACTOR! O! DIRECT COSTS (not included in OVERHEAD& SERVICES BY ¾OF GRAND TASK row totals) STAFF HOURS PAYROLL FRINGE BENEFITS FIXED FEE OTHERS TOTAL TOTAL Researcn/Project Setup 8 425 810 140 1,375 2.82% Control 24 974 1,857 321 3,152 6.47% Recon & Locate Property Comers 16 792 1,511 261 2,564 5.27% Locate Improvements in the Field 90 4,455 8,497 1,470 14,422 29.62% Dip Structures 36 1.460 2,785 482 4,727 9.71% Draft Existini:tConditions 116 4,431 8,452 1,462 14,345 29.47% Analyze Boundarv 12 627 1,196 207 2,030 4.17% QA/QC 25 1,105 2,107 365 3,577 7.35% Project Management 7 388 739 128 1,255 2.58% - - - - - - - - - - --- -- -- --- - - - - - - - - - -- - - - - --- - - - - - - - - -- - - - - - - I --- - - - - - - - - - - - - -- - - --- - - -- Subconsultant DL . - - - - $0.00 Direct Costs Total===> $0.00 $1,235.00 2.54% TOTALS 334 14,657 27,954 4,836 48,682 100.00% - 42,611 BLR 05514 (Rev. 02/06/25) Printed 6/18/2025 14:36 COST EST Page 1 of 1 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] Local Public Agency Coun~ Section Number [City of West Chicago (DuPage [NIA Consultant/ Subconsultant Name Job Number [Gewalt Hamilton Associates, Inc. [NIA AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET SHEET 1 OF 2 Recon & Locate Property Locate Improvements in the PAYROLL AVG TOTAL PROJ. RA TES Research/Project Setup Control Corners Field Dip Structures HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Principal 81.93 0.0 Sr. Project Manager II 81.90 0.0 Sr. Project Manager I 70.04 3.0 0.90% 0.63 1 12.50% 8.76 Project Manager II 62.58 0.0 Project Manager I 50.50 0.0 Engineer VI 76.25 0.0 EngineerV 63.88 0.0 Engineer IV 50.13 0.0 Engineer Ill 39.38 0.0 Engineer II 38.44 0.0 Engineer I 36.33 0.0 Land Surveyor IV 52.25 16.0 4.79% 2.50 3 37.50% 19.59 Land Surveyor Ill 49.50 157.0 47.01% 23.27 4 50.00% 24.75 12 50.00% 24.75 16 100.00% 49.50 90 100.00% 49.50 18 50.00% 24.75 Land Surveyor II 40.75 0.0 Land Surveyor I 31.63 30.0 8.98% 2.84 12 50.00% 15.82 18 50.00% 15.82 Eng Tech V 64.13 0.0 Eng Tech IV 44.89 0.0 Eng Tech Ill 38.20 128.0 38.32% 14.64 Eng Tech II 38.31 0.0 Eng Tech I 25.00 0.0 Landscape Arch 47.75 0.0 Environ Consultant I 34.50 0.0 IAdmin 11 35.00 0.0 IAdmin I 29.50 0.0 0.0 0.0 0.0 TOTALS 334.0 100% $43.88 8.0 100.00% $53.10 24.0 100% $40.57 16.0 100% $49.50 90.0 100% $49.50 36.0 100% $40.57 Printed 6/18/2025 14:36 BLR 05514 (Rev. 02/06/25) Page 1 of 1 AVG 1 ===== PDF PAGE 61 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc City of West Chicago Consultant / Subconsultant Name Gewalt Hamilton Associates, Inc. Coun Section Number N/A Job Number NIA AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 2 OF 2 Lene | Project Management ee PAYROLL AVG Draft Existing Conditions Analyze Boundary “cates Da hi eid PP Dl il PPR Del PA end DP CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg bie 81.93 eg Sr. Project Manager I 81.90 ay |e —}--+ + ES ZZ ISr.ProjectManager! | 7o.oa =f | S| CC} CT CC CC 857% | 20.01 J Shi iz” ProjectManager|_ | 50.50 | | | |] ee = | = =i mi Engineervi | ozs TT ae | | — ier —_ _ (a Engineer | 9.38 TT CTC Engineer t 38.44 = SS a i EE Engineer | 36.33 — —--- 4 Ea Shh hs Land Surveyor IV 6225 | | 100.00% 4.00% LI iii” — i Land Surveyor | 49.50 tf | CTC CTC Yt 48.00% | 5 | 71.43% 4+ 4 $ -+-—+— land Surveyor | 0.7s of | rca fir SS EE Eng Tech V Es rac haa Engtecniv | sg Sf TCC TCE OE 48.00% LUC CT engTech |S t.zt Of TCT ee] -—- SS Ba EngTecht | 500 Sf | i Sa] es Landscape Arch Bae —}—j—}—}--}-—| | | aa Ea] Environ Consultant | ps mm UL res | = in a = — at — | — i — — _— Ea a eS ee eee Fae ice [hie ee eee ee eee rorats fsvoo| soe | ssezo| reo | won [sexs aso | oom [sseioL ro | soo [sessr| oo | ox [sooo] oo | om | soo | Printed 6/18/2025 14:36 Page 1 of 1 BLR 05514 (Rev. 02/06/25) AVG 2