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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.6.
Resolution No. 25-R-0046 — A Resolution Appropriating
Rebuild Illinois Funds and Approving a Request for .
Expenditure/Authorization of Rebuild Illinois Funds for the CGI ENRGE ND RIDeaE eect:
2024 Harvester Road Reconstruction Project in the
Amount Not to Exceed $1,780,000.00.
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.
ITEM SUMMARY:
Motor Fuel Tax (MFT) funds are budgeted to maintain or improve streets, highways, and rights-of-way
under the applicable provisions of the Illinois Highway Code. The City received Rebuild Illinois (RBI) grant
funds from the State in six allotments of $297,512.33, totaling $1,785,073.98, which shall be obligated by
July 1, 2025. Similar to MFT funds, RBI grant funds shall also be expended and administered by Local
Agencies in accordance with the State’s MFT standards, policies, and procedures. Furthermore, RBI
funds must be expended on bondable capital improvement projects with an average useful life of greater
than or equal to 13 years. As a bondable capital improvement project, the Illinois Department of
Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 09110 —
Resolution for Improvement Under the Illinois Highway Code and BLR 09150 — Request for
Expenditure/Authorization of Motor Fuel Tax Funds form to expend MFT and RBI funds.
On December 4, 2023, the City Council approved Ordinance No. 23-O-0041 adopting the Annual Budget
for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of MFT and RBI
funds for the 2024 Harvester Road Reconstruction Project in the amount totaling $2,350,000.00, of which
$570,000.00 are MFT funds and $1,780,000.00 are RBI funds. Subsequently, on January 15, 2024,
under Resolution No. 24-R-0004, the City Council authorized an approval of BLR 09110 — Resolution for
Improvement Under the Illinois Highway Code and BLR 09150 — Request for Expenditure/Authorization of
Motor Fuel Tax Funds for both MFT and RBI funds totaling $2,350,000.00 for the Project.
The Harvester Road Reconstruction Project was successfully completed in 2024. During the project
close-out process with IDOT in 2025, IDOT required both MFT and RBI funds to be appropriated under
separate resolutions. Standard IDOT forms, BLR 09110 and BLR 09150, for RBI appropriation in the
amount not to exceed $1,780,000.00 are enclosed for review, approval, and subsequent submittal to
IDOT.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0046 authorizing the Executive Office Manager to execute and submit, to
IDOT, the attached BLR 09110 — Resolution for Improvement Under the Illinois Highway Code and the
Mayor to execute and submit, to IDOT, the attached BLR 09150 — Request for Expenditure/Authorization
of Motor Fuel Tax (MFT) funds in the amount of $1,780,000.00 for the 2024 Harvester Road
Reconstruction Project.
COMMITTEE RECOMMENDATION:
The Agenda Item was not presented to the Infrastructure Committee.

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RESOLUTION NO. 25-R-0046
A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO
EXECUTE BLR 09110 - RESOLUTION FOR IMPROVEMENT UNDER THE
ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE
BLR 09150 — REQUEST FOR EXPENDITURE/AUTHORIZATION OF REBUILD
ILLIIONS FUNDS IN THE AMOUNT OF $1,780,000.00 FOR
THE 2024 HARVESTER ROAD RECONSTRUCTION PROJECT
BE IT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled, that the Executive Office Manager is hereby authorized to execute the
Illinois Department of Transportation BLR 09110 — Resolution for Improvement Under the
Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois
Department of Transportation BLR 09150 — Request for Expenditure/Authorization of
Rebuild Illinois Funds, and both are authorized to submit the forms to the Illinois
Department of Transportation for expenditures of Rebuild Illinois funds for the 2024
Harvester Road Reconstruction Project, a copy of which is attached hereto and
incorporated herein as Exhibit “A”.
APPROVED this 7" day of July 2025.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Daniel Bovey
ATTEST:
Executive Office Manager Valeria Perez

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Illinois Department Rebuild Illinois (RBI) Resolution for Improvement
of Transportation Under the Illinois Highway Code
Is this project a bondable capital improvement? Resolution Type Resolution Number Section Number
XI Yes No Original 25-R-0046 _||23-00088-00-PV
BE IT RESOLVED, by the Council of the City
Governing Body Type Local Public Agency Type
of West Chicago Illinois that the following described street(s)/road(s)/structure be improved under
Name of Local Public Agency
the Illinois Highway Code. Work shall be done by Contract
Contract or Day Labor
For Roadway/Street Improvements:
Name of Street(s)/Road(s) ies Route From To
Harvester Road [0.758 3240 Powis Road Hawthorne Lane
For Structures:
Existing .
Name of Street(s)/Road(s) Structure No Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Full-depth reconstruction and widening of road pavement with jointed PCC and ribbon curb, street light removal
and replacement, new sidewalk construction, installation of ADA compliant detectable warnings and ramps,
driveway removal and replacement with curb & gutter, fire hydrants relocation, miscellaneous structure
adjustments, reconstruction or replacement of utility structures, and utility pipe repairs.
2. That there is hereby appropriated the sum of One Million Seven Hundred Eighty Thousand, Zero Cents
Dollars ( $1,780,000.00 ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
Executive Office Manager
1, Valeria Perez City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
. Executive Office Manager
of West Chicago in the State aforesaid, and keeper of the records and files thereof, as provided by
Name of Local Public Agency
Statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Council of West Chicago at a meeting held on July 07, 2025
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, | have hereunto set my hand and seal this 7th day of July, 2025
Day Month, Year
(SEAL, if required by the LPA) Clerk Signature & Date
71712025
Executive Office Manager
Approved
Regional Engineer Signature & Date
Department of Transportation
Printed 06/27/25 Page 1 of 1 BLR 09110 (Rev. 01/18/23)

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Illinois Department Rebuild Illinois (RBI) Request for E:
xpenditure/Authorization
of Transportation of Motor Fuel Tax Funds
Local Public Agency Type County Section Number
West Chicago City DuPage 23-00088-00-PV
| hereby request authorization to expend Motor Fuel Tax Funds as indicated below:
Purpose Motor Fuel Tax Amount Rebuild Illinois Amount
County Engineer/Superintendent Salary & Expenses
n/a
Contract Construction
$1,780,000.00
Day Labor Construction
Engineering
Engineering Investigations
IMRF/Social Security nla
Maintenance
Maintenance Engineering
Obligation Retirement nla
Other
Right-of-Way (Itemized on 2nd page)
TOTAL $1,780,000.00
Comments
Budgeted Project Total: $3,777,800.00
Budgeted Local Funds: $1,427,800.00
MFT Funds: $570,000.00
Local Public Agency Official Signature & Date
7/7/2025
Title
Mayor
Approved
Regional Engineer Signature & Date
Department of Transportation
Department of Transportation Use
Entered By Date
Completed 06/27/25 Page 1 of 2 BLR 09150 (Rev. 07/07/22)

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Itemization of Right-of-Way Request
Location of Property
Cost of
Acres Damage to
Parcel Address of Right-of-| Relocation |Cost of Land | Land not
Street/Road |Number| Property Involved | Property Owner Way Costs Acquired Acquired Total
+
TOTAL
Add Item
Completed 06/27/25 Page 2 of 2 BLR 09150 (Rev. 07/07/22)