===== PDF PAGE 38 =====
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
FRM ETE: AGENDAITEM NUMBER: _ _‘+- ©:
Mexican Independence Day Festival 2025
Despertar Latino FILE NUMBER:
COMMITTEE AGENDA DATE: July 21, 2025
COUNCIL AGENDA DATE: July 21, 2025
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE ae Cue
ITEM SUMMARY:
Despertar Latino seeks approval of the attached 2025 Mexican Independence Day (MID) Festival which
is proposed to take place September 14. The Special Event Permit Application, which includes the
requests of the City, has been reviewed and approved by staff from the Police, Public Works, Business &
Community Relations, and Community Development Departments as well as the West Chicago Fire
Protection District. The Special Event Permit Application is attached.
As outlined in the Funding Agreement, Despertar Latino is responsible for all aspects or planning,
organizing and managing the event while the City provides financial support as well as in-kind services.
ACTIONS PROPOSED:
Staff recommends approval of the Festival as proposed, contingent upon submittal and approval of
required insurance documentation.
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

===== PDF PAGE 39 =====
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City of West Chicago Em
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT ’
PERMIT NO.
Special Event Permit Application
The Special Event Application must be submitted to the City of West Chicago a minimum
of ninety (90) days prior to the event if it requires closure of public streets, or use of public
parking lots and/or city personnel. The 90-day time period allows sufficient time to evaluate
the request and provide a recommendation to the City Council for its consideration. For
any late submittals (applications submitted less than 90 days prior to the event), a $50 late
fee must be paid with the application. Further, the applicant runs the risk of their Special
Event request being denied.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
o Section 1 — General Information
o Section 2 — Narrative
o Section 3 — Permits ,
a Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
o Section 6 — Hold Harmless Agreement -
2. Completed and signed applications(s) for other permits(s) (See Section 3)
o Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
a Building Permit Application (temporary tents — see min. requirements) - $50
0 Raffle Registration Application — requires separate application
0 Temporary Liquor License Application — requires separate application
co Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
RRIRARAARRARRR ERE RAR ERE RRR RIRR RIES RRR RAIA RER IAI IIR III III IIS IIA A III IIIA IAAI AIS SAS ISSA SASSI SA IA IA
FOR OFFICE USE ONLY
eer rrrrrerer rr cerrerroerrcerrrrrerernareeercret cnr mnwrrnar Strrertercretrrce titer! ttretrtiec Torii
Received: : Fee Paid: §,
Receipt # P Check #
Event Acknowledgement-Form returned by:
Police Dept. Fire Dist. PW Park Dist. CDD
a Background checks completed by Police Dept. Date
a DuPage Co. Health Department notified Date
o Certificate of Insurance received and approved Date ‘
Page 1 of 8

===== PDF PAGE 40 =====
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*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required timits per IML-RMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ““PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company [nvolved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)’.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and voiunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
L Rafael Vieyra ,tepresenting _Despertar Latino
(print name of authorized person) (organization)
have contacted the appropriate Insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
(signature) (date)
Mexican Independence Day Festival / Fiestas Patrias Mexicanas — West Chicago 2025 Sep 14, 2025
(name of event) . (date of eveni)
Page 2 of 8

===== PDF PAGE 41 =====
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SECTION 1 — GENERAL INFORMATION
Mexican Independence Day Festival / Fiestas Patrias Mexicanas — West Chicago 2025
Name of Event:
Type of Event: ;
O Parade O Walk/Run/Bike -O Carnivals DO Fireworks Festival
O Other
Location of Event: Main Street and Galena Street in downtown West Chicago.
Date(s) of Event:Sep, 14. 2025 Hours of Event:12:00 pM to6:00PM_ Est. Attendance: 1,500
Event Website: https:/Avww.facebook.com/share/1AgHSfUDE2/?mibextid=wwxXifr d
Purpose of event: Celebrate Mexican Independence, promote Latino culture,
and strengthen community identity.
Name of Sponsoring Organization(s):_Despertar Latino
Organization's Legal Status (i.e. NFP, Partnership, Corporation): 501(c)(3) Nonprofit Organization
Contact person from sponsoring organization: ___ Rafael Vieyra
Organizer address: 401 E North Ave, STE. 11
City/State/Zip: _ Villa Park, IL 60181 Phone: _ 630 290 2309
Cell Phone: = oe E-mail: tafael.v@despertarlatino.org
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact: _Sugeira Tellez : Phone: _ SG
2" Contact: _ Delores Hemandez Phone: rT
Is this an annual event? & Yes O No If Yes, provide next year’s event date: Sertembe 12 and 13,2026
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 — NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

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SECTION 3 —- PERMITS
Will your event include a carnival? o Yes a No
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms for an application. -
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? o Yes No
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms for an application.
Will your event include a fireworks display? oYes No
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms for an application.
Are you holding a raffle at your event? o Yes wNo
if yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? +o Yes wNo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, camival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? Yes oNo
If yes, you may be required to submit a-Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/Avww.dupagehealth.org/temporary-food-service for additional
information.
Are you requesting services from these departments?
f Police 1 Fire District / Paramedics & Public Works
Specify services: Police - for security and public safety, Public Works — for logistical support (barricades, sanitation, etc.)
Will you be utilizing any of the following services? 1
O Water Electric/Generator Other Ficnici ees
Page 4 of 8
*

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SECTION 4 — SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles () Location and number of barricades ©)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms” signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
& Yes 1 No _ If yes, please indicate the property that you are requesting to use.
City-owned streets and public right-of-way, Sidewalks, Public parking lots, Trash bins, Barricades for street closure and crowd control
i
Would you like to request the closing of City streets? @ Yes O No
if yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Main Street: Central Street East Washington Street September 14,2025 8:00 am to 10:00 pm
Galena Street . Main Street High Street September 14, 2025 8:00 am to 10:00 pm
Page 5 of 8

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SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES* -
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Sunday, September 14, 2025
Date of Special Event:
Tasks to be completed Days Due
(All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements”
4 : ? Prior to Prior to application
Document (included with Special Event Permit + eft . 4
Application, pg.2) application review review
Submit Special Event Permit Application 90 days July 1, 2025
Submit Carnival Permit Application 90 days a ho
Submit Fireworks Permit Application 30 days SS re |
Submit Temporary Liquor License Application 30 days —_-_ -- |
Submit Building (Temporary Tent) Permit .
30 days
Application August 15, 2025
Submit Temporary Food Service Permit ° 30 d
Application(s) jays
DuPage County Health Dept. - 630-682-7979) Aug tena
Submit Original Certificate of Insurance* =z 21 days* August 24, 2025
Submit Raffle Registration Application 14 days el
Notify residents/businesses of special event 14 days August 31, 2025
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized NIA Day of Event
sign in West Chicago's Special Events Policy)
*If this requirement is not met, the proposed event may be cancelled.
¥
Page 6 of 8

===== PDF PAGE 45 =====
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tbe
SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the _DesPertar Latino
{name of organization) and its Members,
employees, volunteers or guests, being allow to participate in MIDF-2025 , (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Despertar Latino’s (name of organization) participation in the Activity.
To the fullest extent permitted by law, the Despertar Latino (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, Ilabilities, judgments, cost and
expenses (including attomeys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of Despertar Latino's (name of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicayo, its agents or employees. The
Despertar Latino (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the Despertar Latino (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the __ Despertar Latino (name of organization). 7
Agreed this 26 day of __Junio , 2025
Despertar Latino
Name of Organization f
Rafael Vieyra
Prin
Signature of Au
Executive Director
Title
Page 7 of 8

===== PDF PAGE 46 =====
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M sors Site Plan
Moby Beck Dean
Mexican Independence Day Festival/Fiestas Patrias Mexicanas -
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===== PDF PAGE 47 =====
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fir
Sunday, September 14, 2025 | 12:00 p.m. - 6:00 p.m. | Historic Downtown West Chicago
On September 14, the heart of West Chicago will come alive with the colors, flavors, and
rhythms that awaken the Mexican soul. The Mexican Independence Day Festival /Fiestas
Patrias Mexicanas 2025 is more than just a celebration—it is a homecoming to our roots, a
declaration of cultural pride, and a tribute to those who fought for our freedom.
The day will begin with one of the most solenin and emotional moments: El Grito de
Dolores, the iconic cry that launched our independence movement, will be proclaimed at the
very start of the event, inviting the entire community to reflect on our past and celebrate
our future.
The streets will resonate with the powerful music of mariachi ensembles, filling the air with
nostalgic and joyful melodies. From youthful bands tu traditional groups, their music will
bring generations together in harmony.
The stage will burst into color with folkloric dance performances, where vibrant castumes
and ancestral rhythms will captivate the audience. Every stomp and turn will tell a story
woven with passion and love tor the land that gave us life.
The event will also feature the energetic group Retorno Musical, bringing festive variety to
the day, and a special performance by Mexican rock band Los Corbs, adding their unique
sound and spirit to the celebration.
A giant pinata, traditional food vendors, artisan booths, and activities for all ages will round
out the festivities. This will be a day for families to gather, reconnect with heritage, and
celebrate the pride of being Mexican—right here in our West Chicago community.
PAs,
Maxie

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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
ICANAS
7
MEXI
Wert
ee General Vendor Application / Aplicacién general
Main Organizer: Despertar Latino Event Date: Sunday September 14, 2025 Place: Downtown
West Chicago, IL (Main Street Turner to Washington)
Tagline/Lema: "Where history echoes and culture blooms/ Donde la historia resuena y la
cultura florece"
Event Description/ Descripcidn del evento: The " Mexican Independence Day
Festival Fiestas Patrias Mexicanas - West Chicago" is a vibrant community celebration
organized by Despertar Latino, Casa Michoacan DuPage, We-Go Together for kids and the City
of West Chicago, honoring the deep cultural roots of West Chicago’s Mexican heritage. This
event pays tribute to the traditions, music, food, and art that have contributed to shaping our
city.
EL" Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago" es
una vibrante celebracién comunitaria organizada por Despertar Latino, Casa Michoacan
DuPage, We-Go Together for Kids y la Ciudad de West Chicago, que honra las profundas
raices culturales de la herencia mexicana de West Chicago. Este evento rinde homenaje a las
tradiciones, la musica, la gastronomia y el arte que han contribuido a forjar nuestra ciudad.
On September 14th, the heart of downtown West Chicago will come alive with color, music,
and pride. Enjoy live performances by youth mariachi, local folkloric ballet groups, Spanish-
language rock bands, and dance music. The festival will also feature authentic food vendors,
traditional arts and crafts, and family-friendly activities. Everyone is invited to reconnect with
Mexican culture and strengthen community ties across generations.
El 14 de septiembre, el corazon del centro de West Chicago se llenara de color, musica y
orgullo. Disfrute de presentaciones en vivo de mariachis juveniles, grupos locales de ballet
folclérico, bandas de rock en espafol y musica bailable. El festival también contara con
puestos de comida auténtica, artesanias tradicionales y actividades para toda la familia. Todos
estan invitados a reconectarse con la cultura mexicana y fortalecer los lazos comunitarios
entre generaciones.
WHEN / CUANDO: Sunday, September 14, 2025 / Domingo 14 de septiembre, 2025
TIME / HORA: 12:00 PM - 6:00 PM
WHERE / DONDE: Downtown West Chicago (Main Street, Turner to Washington) / Centro de
West Chicago (Main St., de Turner a Washington)
WHAT / QUE: 10'x10' space (No tables or tents provided) / Espacio de 10'x10' (No se
proporcionan mesas ni carpas)
Vendor Categories / Categorias de Vendedores:
e Non-Profit / Artisans Vendor Fee / Cuota: $25
e General Merchandise Vendor Fee / Cuota: $75
SEIS «
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Mexico
Independence
sOav T Festival
Paginal,4

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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
General Vendor Application / Aplicaci6n general
GENERAL INFORMATION / INFORMACION GENERAL:
1. Alltypes of handcrafted art, photography, sculpture, crafts and jewelry are
acceptable. / Se aceptan todo tipo de arte hecho a mano, fotografia, escultura,
manualidades y joyeria.
2. Tents, tables, and chairs are not provided. Each vendor is responsible for their own
setup. / No se proporcionan carpas, mesas ni sillas. Cada vendedor debe traer su
propio equipo.
3. No electricity Will be provided bring your own generator if needed./No electricidad
sera provista, traiga su propio generador si lo necesita.
4. COl required for vendors using electricity/Se requiere COI para vendedores que
utilizan electricidad
5. Alltents must be properly weighted. / Las carpas deben estar bien aseguradas con
pesas.
6. Vendors must remain open for the entire duration of the event. No early teardown. /
Los vendedores deben permanecer durante todo el evento. No se permite desmontar
antes de tiempo.
7. Booths must be staffed from 11:00 PM to 6:00 PM. Early departure may affect
participation in future events. / Los puestos deben estar atendidos de 11:00 PM a 6:00
PM. Salidas tempranas pueden afectar futuras participaciones.
8. Display materials must remain within assigned space. / Todo el equipo debe
permanecer dentro del espacio asignado.
9. Allitems for sale must be clearly priced. Vendors must provide bags/wrappings and
receipts. / Todos los productos deben tener precio visible. Deben ofrecer bolsas y
recibos.
10. State sales tax collection is the responsibility of each vendor. / Cada vendedor es
responsable de recaudar el impuesto estatal sobre ventas.
11. Vendors will receive confirmation and space assignments by email two weeks prior to
the event. / La confirmaci6n y ubicacidn se enviara por correo electrénico dos
semanas antes del evento.
12. Parking assignments will be sent before the event. / Se asignara estacionamiento
antes del evento.
13. Vendor spaces are limited and subject to category. / Los espacios son limitados segun
la categoria.
14. Event is rain or shine; no refunds for weather. / El evento se realiza con lluvia 0 sol; no
hay reembolsos por clima.
15. Political materials and petitions are not allowed unless approved. / Material politico y
peticiones no estan permitidos sin aprobacion.
16. No multi-level marketing companies or CBD products. / No se permiten empresas de
ventas multinivel ni productos con CBD.
17. Sampling, hawking, or soliciting requires written consent. / Se necesita permiso por
escrito para repartir muestras o solicitar.
18. Tents preferred due to fire lane regulations. Trailers must be pre-approved. / Se
prefieren carpas por seguridad; remolques deben estar aprobados. “ig
19. Event photos may be used for future promotions. / Las fotos del evento pueden ser Mexico
usadas para promocion. ‘dependence
Pagina2|4

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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
General Vendor Application / Aplicacién general
20. Setup must be complete by 11:00 AM. / Montaje completo antes de las 11:00 AM.
21. Sales may only occur between 12:00 PM and 6:00 PM. / Las ventas sdlo entre 12:00
PM y 6:00 PM.
Submission Instructions / Instrucciones de Envio
e Email application and Payment to: atengion@despertariatino. org
e Drop off at: aig E North Ave, Suite 11, via Park, IL 60181
’ Make checks payable to: Despertar ¥atino / Cheques a nombre de: Despertar Latino
f
—— ~ Gontact/Contacto: (630) 290- 2309 — ° i
wy |
Thank you for supporting cultural nf an and celebration in West Chicago! / Graies por apoyar
el orgullo cultural y la celebracién en West Chicago!
/
/
1 /
WAIVER AND HOLD HARMLESS AGREEMENT :
ACUERDO DE FXONE CION DE RESPONSABILIDAD
{
Event// Evento: Mexican Independence Day Festival / ries Patrias Mexicanas - West _
Chicago 2025 / / vy 4 4
,
Date / Fecha: Sunday, September 14, 2025 hy get i
Location / Lugar: De wntown West Chicago (Main St., Turner to Nvegiirfaton) t | |
7
In consider: ion of being permitted to rticipate i in the 2025 Mexican Independence ‘Day f
Festival/Fiestas Patrias Mexicanas in West Chicago, the undersigned agrees to the following:
En consideracion de ser autorizado para participar en el Festival del Dia de la Independencia
Mexicana 2025 / Fiestas Patfias Mekicanas én West Chic Bo, ‘el abajo firmante acuerda lo
siguiente:
|
1. Assumption of Risk / Asuncién de Riesgo: | SERNOWIEEH and assume all risks
related to oA as a vendor at this event. - r ; :
Reconozco’y asumo todos los riesgos relacionados con la participacién como
vendedor en este evento.
2. Indemnification / Indemnizaci6n: | agree to defend, indemnify, and hold harmless
Despertar Latino, the City of West Chicago, and all its officials, employees,
volunteers, and agents from and against any and all claims, liabilities, damages,
losses, and expenses (including attorney’s fees) arising out of or related to my
participation in this event. < etAs =
Acepto defender, indemnizar y eximir de responsabilidad a Despertar Latino, a la Vi Ve
Ciudad de West Chicago y a todos sus funcionarios, empleados, voluntarios y agented TCXICO
rence
spay Festival
Pagina 3j4

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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
ICANAS
Chicago
L/
MEXI
West
SS General Vendor Application / Aplicacion general
de cualquier reclamo, responsabilidad, dani, pérdida o gasto (incluidos honorarios
legales) relacionados con mi participacién en este evento.
3. Insurance / Seguro: If applicable, | will provide a Certificate of Insurance naming the
City of West Chicago and Despertar Latino as additional insured.
Si aplica, proporcionaré un Certificado de Seguro que incluya a la Ciudad de West
Chicago y a Despertar Latino como asegurados adicionales.
4. Compliance / Cumplimiento: | agree to comply with all event rules and guidelines
set forth by Despertar Latino and the City of West Chicago.
Acepto cumplir con todas las reglas y pautas del evento establecidas por Despertar
Latino y la Ciudad de West Chicago.
Vendor Information
Vendor Name/Nombre del Vendedor:
Business Name/Nombre del negocio (if applicable):
Type of Products/Typo de producto:
Phone/Teléfono:
Email:
Signature / Firma:
Date / Fecha:
a ths an
jeFee
fl
Mexico
W dependence
”
sav l Festival «©
Pagina 4|4

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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
Food Vendor Application / Aplicaci6n para Vendedores de Comida
Main Organizer: Despertar Latino Event Date: Sunday September 14, 2025 Place: Downtown
West Chicago, IL (Main Street Turner to Washington)
Tagline/Lema: "Where history echoes and culture blooms/ Donde la historia resuena y la
cultura florece"
Event Description/ Descripcién del evento: The "Mexican Independence Day
Festival/Fiestas Patrias Mexicanas - West Chicago" is a vibrant community celebration
organized by Despertar Latino, Casa Michoacan DuPage, We-Go Together for kids and the City
of West Chicago, honoring the deep cultural roots of West Chicago’s Mexican heritage. This
event pays tribute to the traditions, music, food, and art that have contributed to shaping our
city.
El" Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago" es
una vibrante celebracioén comunitaria organizada por Despertar Latino, Casa Michoacan
DuPage, We-Go Together for Kids y la Ciudad de West Chicago, que honra las profundas
raices culturales de la herencia mexicana de West Chicago. Este evento rinde homenaje a las
tradiciones, la musica, la gastronomia y el arte que han contribuido a forjar nuestra ciudad.
On September 14th, the heart of downtown West Chicago will come alive with color, music,
and pride. Enjoy live performances by youth mariachi, local folkloric ballet groups, Spanish-
language rock bands, and dance music. The festival will also feature authentic food vendors,
traditional arts and crafts, and family-friendly activities. Everyone is invited to reconnect with
Mexican culture and strengthen community ties across generations.
El 14 de septiembre, el corazén del centro de West Chicago se llenara de color, musica y
orgullo. Disfrute de presentaciones en vivo de mariachis juveniles, grupos locales de ballet
folclorico, bandas de rock en espanol y musica bailable. El festival también contara con
puestos de comida auténtica, artesanias tradicionales y actividades para toda la familia. Todos
estan invitados a reconectarse con la cultura mexicana y fortalecer los lazos comunitarios
entre generaciones.
WHEN / CUANDO: Sunday, September 14, 2025 / Domingo 14 de septiembre, 2025
TIME / HORA: 12:00 PM - 6:00 PM
WHERE / DONDE: Downtown West Chicago (Main Street, Turner to Washington) / Centro de
West Chicago (Main St., de Turner a Washington)
Vendor Categories / Categorias de Vendedores:
e West Chicago Business Food vendor fee - $150
e Non-West Chicago Food Vendor Fee - $250
PRIA
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Mexican Independence Day Festival/Fiestas Patrias Mexicanas —- West Chicago
Food Vendor Application / Aplicaci6n para Vendedores de Comida
GENERAL INFORMATION / INFORMACION GENERAL:
Vendor agrees to participate in the festival within the space assigned by the organizer./
El vendedor se compromete a participar en el festival dentro del espacio asignado por
el organizador.
The sale or consumption of alcoholic beverages is strictly prohibited. / No esta
permitido vender ni consumir bebidas alcohdlicas en ningun momento.
Electric generator, Tents, tables, and chairs are not provided. Each vendor is
responsible for their own setup. / No se proporcionan generador de electricidad,
carpas, mesas ni sillas. Cada vendedor debe traer su propio equipo.
All tents must be properly weighted. / Las carpas deben estar bien aseguradas con
pesas.
Vendors must remain open for the entire duration of the event. No early teardown. /
Los vendedores deben permanecer durante todo el evento. No se permite desmontar
antes de tiempo.
Booths must be staffed from 11:00 PM to 6:00 PM. Early departure may affect
participation in future events. / Los puestos deben estar atendidos de 11:00 PM a 6:00
PM. Salidas tempranas pueden afectar futuras participaciones.
Display materials must remain within assigned space. / Todo el equipo debe
permanecer dentro del espacio asignado.
Allitems for sale must be clearly priced. Vendors must provide bags/wrappings and
receipts. / Todos los productos deben tener precio visible. Deben ofrecer bolsas y
recibos.
State sales tax collection is the responsibility of each vendor. / Cada vendedor es
responsable de recaudar el impuesto estatal sobre ventas.
10. Vendors will receive confirmation and space assignments by email two weeks prior to
11.
the event. / La confirmaci6n y ubicaci6n se enviara por correo electrénico dos
semanas antes del evento.
Parking assignments will be sent before the event. / Se asignara estacionamiento
antes del evento.
12. Vendor spaces are limited / Los espacios son limitados.
13. Event is rain or shine; no refunds for weather. / El evento se realiza con lluvia 0 sol; no
hay reembolsos por clima.
14. No multi-level marketing companies or CBD products. / No se permiten empresas de
ventas multinivel ni productos con CBD.
15. Sampling, hawking, or soliciting requires written consent. / Se necesita permiso por
escrito para repartir muestras o solicitar.
16. Tents are preferred due to fire lane regulations. Trailers must be pre-approved. / Se
prefieren carpas por seguridad; remolques deben estar aprobados por anticipado.
17. Event photos may be used for future promotions. / Las fotos del evento pueden ser
usadas para promocion.
ae Wis
Mexi
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tae estival
Pa
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===== PDF PAGE 54 =====
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Mexican Independence Day Festival/Fiestas Patrias Mexicanas - West Chicago
ICANAS
v
MEXI
West
Yer Food Vendor Application / Aplicacio6n para Vendedores de Comida
18. All vendors are required to submit a certificate of insurance applicable to the
nature of services provided due no later than 21 days before the festival date.
Vendors must comply with the following insurance requirements:
o a. Required limits are $1 million in Commercial General Liability combined
single limit per occurrence for bodily injury, and property damage and $1
million per occurrence for personal injury. The general aggregate shall be no
less than $2 million for contractors/vendors.
o b.Inthe box labeled “Description of Operations” the following language must
appear: No additional endorsements limit coverage to additional insured
beyond terms of actual additional endorsement. Coverage to the additional
insured is primary and non-contributory. Additional insured: Despertar Latino
and The City of West Chicago, its officials, employees, agents and volunteers.
oc. Also included should be the named event, date, times and if applicable
location of the event.
o d.lf applicable, vendors shall furnish the City with evidence of Worker’s
Compensation coverage with statutory limits.
oe. Vendors shall furnish the original endorsements to support the coverage
detailed on the certificate of insurance. Endorsements shall name “The City of
West Chicago, its officials, agents, employees, and volunteers” as additional
insured on a primary and non-contributory basis.
19. Temporary Food Service Permit from DuPage County Health Department. / Permiso
temporal del Departamento de Salud de DuPage.
20. Food vendors are required to acquire applicable permits through the DuPage County
Health Department. For more information, visit www.dupagehealth.org or call 630-
682-7400, ext. 7046.
21. Outdoor-grade electrical cords (if using electricity). / Cables de calidad exterior si usa
electricidad.
22. Metal flame shields under all grills. / Protecci6n metalica bajo las parrillas.
23. No grease dumping; all cooking waste must be removed. / No tirar grasa; todo residuo
debe retirarse.
24. Food vendors are responsible for all cleanup. / Cada vendedor debe limpiar su area.
25. Setup must be complete by 11:00 AM. / Montaje completo antes de las 11:00 AM.
26. Sales may only occur between 12:00 PM and 6:00 PM. / Las ventas sdlo entre 12:00
PM y 6:00 PM.
27. No early teardown allowed. / No se permite desmontar antes de tiempo.
28. El organizador se reserva el derecho de admisi6on y puede rechazar solicitudes que no
se alineen con el enfoque cultural y familiar del evento.
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Mexico
i Pate
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===== PDF PAGE 55 =====
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Mexican Independence Day Festival/Fiestas Patrias Mexicanas —- West Chicago
Food Vendor Application / Aplicaci6n para Vendedores de Comida
Submission Instructions / Instrucciones de Envio
e Email application and payment to: atencion@despertarlatino.org
e Drop off at: 410 E North Ave, Suite 11, Villa Park, IL 60181
e Make checks payable to: Despertar Latino / Cheques a nombre de: Despertar Latino
e Contact/Contacto: (630) 290-2309
e Last day to reserve a spot will be August 15/Ultimo dia para reservar su lugar sera el 15
de Agosto.
Thank you for supporting cultural pride and celebration in West Chicago! / ;Gracias por apoyar
el orgullo cultural y la celebraci6n en West Chicago!
WAIVER AND HOLD HARMLESS AGREEMENT
ACUERDO DE EXONERACION DE RESPONSABILIDAD
Event / Evento: Mexican Independence Day Festival / Fiestas Patrias Mexicanas - West
Chicago 2025
Date / Fecha: Sunday, September 14, 2025
Location / Lugar: Downtown West Chicago (Main St., Turner to Washington)
In consideration of being permitted to participate in the 2025 Mexican Independence Day
Festival/Fiestas Patrias Mexicanas in West Chicago, the undersigned agrees to the following:
En consideracion de ser autorizado para participar en el Festival del Dia de la Independencia
Mexicana 2025 / Fiestas Patrias Mexicanas en West Chicago, el abajo firmante acuerda lo
siguiente:
1. Assumption of Risk / Asuncion de Riesgo: | acknowledge and assume all risks
related to participating as a vendor at this event.
Reconozco y asumo todos los riesgos relacionados con la participaci6n como
vendedor en este evento.
2. Indemnification / Indemnizaci6n: | agree to defend, indemnify, and hold harmless
Despertar Latino, the City of West Chicago, and all its officials, employees,
volunteers, and agents from and against any and all claims, liabilities, damages,
losses, and expenses (including attorney’s fees) arising out of or related to my
participation in this event.
Acepto defender, indemnizar y eximir de responsabilidad a Despertar Latino, a la
Ciudad de West Chicago y a todos sus funcionarios, empleados, voluntarios y agentes
de cualquier reclamo, responsabilidad, dafio, pérdida o gasto (incluidos honorarios
legales) relacionados con mi participacion en este evento.
3. Insurance / Seguro: If applicable, | will provide a Certificate of Insurance naming the
City of West Chicago and Despertar Latino as additional insured. aes
Si aplica, proporcionaré un Certificado de Seguro que incluya a la Ciudad de West wig,
Chicago y a Despertar Latino como asegurados adicionales. aidependence
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===== PDF PAGE 56 =====
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Mexican Independence Day Festival/Fiestas Patrias Mexicanas — West Chicago
Food Vendor Application / Aplicacioén para Vendedores de Comida
4. Compliance / Cumplimiento: | agree to comply with all event rules and guidelines
set forth by Despertar Latino and the City of West Chicago.
Acepto cumplir con todas las reglas y pautas del evento establecidas por Despertar
Latino y la Ciudad de West Chicago.
Vendor Information
Vendor Name/Nombre del Vendedor:
Business Name/Nombre del negocio (if applicable):
Unit type (Truck/trailer/tent):
Unit dimensions: width and length:
For trucks/trailers only: serving side (left driver side OR right passenger side)
Type of Products/Typo de producto:
Phone/Teléfono:
Email:
Signature / Firma:
Date / Fecha:
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The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requiremenis.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinols Firearm Concealed Carry Act.
“All applications must be signed and notarized. 1
Despertar Latino Rol L relive @-26-25—
(Name of Organization) (Print Name of Signatory) (Date) °
By _ Rafael Vieyra ¥ ; i
(Authorize
0 C,
Signed and swom to before me ffi Ze dayof_ SOs 20057.
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes fo your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed Items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
SOLA Hete TERA MER EOPE NTR ee RHE Ree ER AeReT ESN ee ee oE tHe hho ih Hehe e Ele CdR eh rhe te thee tha eres ete bbe dete ert rate eeNettietertrorees
FOR OFFICE USE ONLY
* CCA Store ahd Phere KEER ONO RER COR GEO ih TEA TeeeNOWE RHEE OPE eked AehORTOS Ct debeehiwe Fethrtt CenhrreereNNtarreSErtEtertesneT
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a penmithas been:
© Approved Permit No.
Authorized Signature
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