===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] 3. 4. CitTY OF WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, August 7, 2025 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of July 3, 2025 Public Participation / Presentations Items for Consent A. Resolution No. 25-R-0052 — Gonzalez Companies, LLC — Revised Phase III Construction Engineering Services for Town Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $219,361.00 . Resolution No. 25-R-0053 — Contract Award — Yellowstone Landscape, Inc. — 2025 Fall Parkway Tree Planting Program in an Amount Not to Exceed $81,660.00 . Resolution No. 25-R-0054 — Contract Award — Landscape Material & Firewood Sales, Inc. for the Purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in an Amount Not to Exceed $61 ,830.00 . Resolution No. 25-R-0055 — Contract Award — Alexander Chemical Corp — Liquid Sodium Hypochlorite for Fiscal Year 2026 in an Amount Not to Exceed $99,216.00 . Resolution No. 25-R-0056 — Contract Award — MacCarb, Inc — Carbon Dioxide for Fiscal Year 2026 in an Amount Not to Exceed $48,600.00 Resolution No. 25-R-0057 — Contract Award — Stewart Spreading, Inc. — 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid in an Amount Not to Exceed $387,240.00 and Reject Alternate No. 1 . Resolution No. 25-R-0058-— Contract Award — Graymont Western Lime, Inc. — Hydrated Lime For Fiscal Year 2026 in an amount not to exceed $392,600.00 . Resolution No. 25-R-0059 — Contract Award — Hoerr Construction, Inc. for the 2025 Sanitary Sewer Rehabilitation Project for an Amount Not to Exceed $500,000.00 475 Main Street T 630.293.2200 siren Bovey West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] I. Resolution No. 25-R-0060 — Change Order No. 1 — Bluff City Construction, LLC. for the West Washington Street Soil Removal Project in an Amount Not to Exceed $67,967.05 for a Revised Contract value of $647,898.50 J. Resolution No. 25-R-0061 — Change Order No. 1 — Independent Mechanical Industries for the AZO Phosphorus Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an Amount Not to Exceed $105,800.00 for a Revised Contract Amount Not to Exceed $5,120,800.00 5. Items for Discussion 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment 475 Main Street T 630.293.2200 Panel Bovey West Chicago, Illinois F 630.293.3028 , ‘ Tia Messino 60185 | westchicago.org INTERIM CITY | ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE July 3, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avifia Soto, Dan Beebe, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Aldermen Sandra Dimas and Alton Hallett were absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of June 5, 2025. Alderman Smith made a motion, seconded by Alderman Sheahan, to approve the Meeting Minutes of June 5, 2025. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviiia Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items C and D. Alderman Beebe made a motion, seconded by Alderman Smith, to approve: A. Purchase of Three 2025 Ford F-350 Super cab 4x4 Pick-up Truck — Haggerty Ford, West Chicago, Illinois B. Purchase of Road Salt from Compass Minerals America, Inc. of Overland Park, Kansas, for the 2025-2026 Winter Season Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviiia Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.C. Resolution No. 25-R-0044 — Amendment No. 1 — Civil & Environmental Consultants - Professional Environmental Services for the West Washington Street Soil Removal Project in an Amount Not to Exceed $130,000 for a Revised Contract Amount of 475 Main Street T 630.293.2200 Dane Bovey West Chicago, Illinois F 630.293.3028 : : Tia Messino 60185 westchicago.org INTERIM CITY DMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: OCR (rendered-page OCR)] $254,750.00. Alderman Morano pulled this Item for some overview. Mr. Patel explained that this Item relates to the construction oversight and construction management of the W. Washington Street Soil Removal Project; the initial contract was for design. Civil & Environmental Consultants, Inc. (CEC) was the same team that helped the City with initial sampling of the site and identified what types of contaminants were on the site. The types identified are similar to those commonly found on construction sites. CEC personnel will be onsite to provide construction layout, sampling, excavation oversight, confirmation sampling, field reporting, preparing pay estimates, reviewing change orders and other construction management related services throughout the Project. Limits are estimated in the contract since finals plans for the site are not determined at this time, so additional cleanup may be necessary down the line. Alderman Morano made a motion, seconded by Alderman Smith, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Aviiia Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 4.D. Resolution No. 25-R-0047 — Civiltech Engineering, Inc. — Preliminary Engineering Design Services for Downtown Revitalization Project in an Amount Not to Exceed $219,341.23. Alderman Morano pulled this Item for some overview. Mr. Patel explained that in April 2025 the City was awarded a $2 million grant through Rebuild Downtown and Main Street (RDMS) through the Department of Commerce and Economic Opportunity (DCEO). Civiltech Engineering, Inc. (CEI) collaborated with City staff in July 2024 to prepare the grant application and has experience in design and construction of similar types of projects in other municipalities. This contract is for preliminary engineering design services which focuses heavily on public engagement to give residents the opportunity to express their desires for some design elements of the project; the project limits themselves cannot be changed. The grant will likely have a sunset date of November 30, 2027, and construction is anticipated to begin in April 2027. Alderman Morano noted that this project is meant to address some of the basic changes desired for downtown and does not include longer-term plans like the creation of a new City Hall. Alderman Beebe inquired if the scope of work includes restructuring of on- street parking. Mr. Patel noted that it could be and may depend on the public input. Alderman Morano made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avijia Soto, Beebe, Morano, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Mr. Patel noted that two Items appropriating funds for the completed Harvester Road project will be brought to the July 7 City Council meeting that were not on the Infrastructure Committee agenda tonight. The amounts are not changing; IDOT required the City to approve separate Resolutions for the Motor Fuel Tax (MFT) Fund and Rebuild Illinois Fund rather than the single Resolution for both Funds that had been approved previously. The new Resolutions are 25-R- 0045 and 25-R-0046. 8. Reports from Staff. Mr. Patel commented that construction throughout the City is ongoing. IDOT continues to work on Route 59 and Route 38. The Nuclear Drive and Northwest Avenue Reconstruction Project is underway, as is the Bishop Street and Brown Street Rehab Project. He noted that the Committee will see some annual maintenance projects coming 475 Main Street T 630.293.2200 Daniel Bovey West Chicago, Illinois F 630.293.3028 : Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 5 ===== [Extraction: OCR (rendered-page OCR)] before them beginning after the Fourth of July. 9. Adjournment. At 7:22 P.M., Alderman Smith made a motion to adjourn, seconded by Alderman Sheahan. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 — Bovey West Chicago, Illinois F 630.293.3028 a “ Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4___,,,ac:_fb__.__~__ Resolution No. 25-R-0052 - Gonzalez Companies, LLC - COMMITTEE AGENDA DATE: August 7, 2025Revised Phase Ill Construction Engineering Services for COUNCIL AGENDA DATE: August 18, 2025 Town Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $219,361.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ ITEM SUMMARY: The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Road) and Washington Street is targeted for August 1, 2025, Illinois Department of Transportation (IDOT) letting, with construction anticipated to begin in the fall of 2025. The Project is federally funded through the region's Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City's Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal funds, or an amount not to exceed $1 ,709,532.00, for both Construction and Construction Engineering (CE). The CE funding is for an amount not to exceed $155,412.00. On February 17, 2025, City Council approved Resolution No. 25-R-0008 authorizing the Mayor to execute a Local Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, IL, for Phase Ill CE services related to the Town Road Reconstruction and Resurfacing Project in the amount not to exceed $209,511.00 and submittal of the BLR 05530 to IDOT for their subsequent review and approval for the use of federal funds on CE. However, IDOT's recent review of BLR 05530 required a revision and an update of the agreement. IDOT's review comments required Gonzalez Companies to use the new personnel cost rates approved by IDOT, in which the proposed cost for Phase Ill CE services increased by $9,850.00 to a revised total amount not to exceed $219,361 .00. The FY 2025 Budget includes $222,100.00 under MFT Fund Account No. 16-34-58-4807. Gonzalez's proposed scope and services are in the amount of $219,361.00, which is $2,739.00 or approximately 1.2% below the budget amount. Typically, construction engineering service fees on federally funded projects range from 10% to 15% of the construction cost. Gonzalez's proposed CE agreement amount is approximately 9.9% of the estimated Project construction cost of $2,220,172.00. CE costs will need to be initially funded by the City. The City will need to seek up to 70% reimbursement, not to exceed $155,412.00, through IDOT at the completion of the Project. Staff recommends approval of Gonzalez's proposed scope and services for a revised amount not to exceed $219,361.000 and submittal of the revised Local Public Agency Engineering Services Agreement (BLR 05530) to IDOT for subsequent review and approval for the use of federal funds on CE. ACTIONS PROPOSED: Approve Resolution No. 25-R-0052 authorizing the Mayor to execute a revised Local Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, IL, for Phase Ill Construction Engineering services related to the Town Road Reconstruction and Resurfacing Project for a revised amount not to exceed $219,361.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0052 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A REVISED LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT WITH GONZALEZ COMPANIES, LLC OF DOWNERS GROVE, ILLINOIS, FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE TOWN ROAD RECONSTRUCTION AND RESURFACING PROJECT IN AN AMOUNT NOT TO EXCEED $219,361.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a revised Local Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, Illinois for Phase III Construction Engineering services related to the Town Road Reconstruction and Resurfacing Project in the amount not to exceed $219,361.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] Illinois Department Local Public AgencyQ of Transportation Engineering Services AgreementW Agreement Type Using Federal Funds? [El Yes D No !original LOCAL PUBLIC AGENCY FL-=-oca~I~P-=-u=bl"'""ic'"-'-A""'"g'"'e'""n"'"cy...._ ________ _ ___ --, ,-cC~o-=-un~t....v _ ____ ___, FS""e-=-ct=io""n"'"'"N"""u""'m"""b=e~r -----. Job Number lc_ity_o_f.__ w_ e_s_t C_h_ic_ag_o_______ ___,l louPage I l20-oooa4-00-CH I jc-91-092-21 r-P~ro'-'-'je""'c~t'""N-=-um"-=-be=r-----, ..=C""o"""nt=a=ct"""N"'"a=m"""e~---------. Phone Number .=E:.:..:m.:.:::a;;.:.;il______________ --, l._6_1s_o_a____ __,I._ID_a_ve_S_h_a_h_, _PE_____ __.II(630) 293-2255 I ldshah@westchicago.org SECTION PROVISIONS .=L=oca=-1-==S-=-tr=ee=t/c.c.R-'-'o=a=d---'-N-'-'a=m=e=----------------,,a..K=e.._y..:..R=o-==u=te'--___ ~ Length Structure Number _lro_w_n_R_oa_d ________~ l~IFA_U_ R_te_3_8_17_~II4,401 feet '~------;::::::======. Location Termini Add Location I._IL_R_te_3_8_to_W_a_s_h_i_ng_t_o_n_S_t_re_e_t_____________ ___________ __.l Remove Location Proiect Descriotion Town Road Roadway Widening and Access Improvements; (Section Number: 20-00084-00-CH); Project consists of roadway widening and pavement reconstruction between Forest Avenue and Roosevelt Road (IL Route 38) and a roadway resurfacing between Washington Street and Forest Avenue. Engineering Funding [8] Federal D MFT/fBP D State [El Other IL~cal ~=================:Anticipated Construction Funding [El Federal D MFT/fBP D State lEl Other ~IL_o_c_a_l_ _ ____________ ~ AGREEMENT FOR [El Phase Ill - Construction Engineering CONSULTANT ,,_P~ri~m~e_Cc..co~n=s-=-ul=ta~n-'-t~F---'-irm~"'"'"N-'a'"'"m'"""e'--_ __ __, r=C""o"""nt=a=ct"""N-'-a=m"""e~-----. Phone Number FE""'m-'a--'il____________ _, ._G_o_n_z_al_e_z_c_o_m_p_a_n_ie_s_,_L_Lc___ __, I....B_ra_n_d_t_z_e_nt_n_e_r_ ___,I 1(630) 918-4058 Ijbzentner@gocos.net .-A=d-=-dr-'e=s-=-s_ __________________ __, ..=C-'it~y_ _ _________ __, State Zip Code 11_4_0_1.... _B_ra_n_d_in_g_W_ a_y_, s_u_i_te_3_6_5_______ _ _____,lloowners Grove I LJl....6_05_1_5_ _ _____, THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the construction PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Completed 07 /24/25 Page 1 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] AGREEMENT EXHIBITS The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT: [g:) EXHIBIT A: Scope of Services [g:) EXHIBIT B: Project Schedule [g:) EXHIBIT C: Qualification Based Selection (QBS) Checklist [g:) EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514 ) [g:) EXHIBIT D: CECS for Fehr Graham & Associates, LLC [g:) EXHIBIT D: CECS for Chica o Testing Laborato □-------------------- I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection with the proposed improvements herein before described. 2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation. Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or the responsibility for clarifying ambiguities. 4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or ordinances of the LPA. 5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 6. To Invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement. 7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the final invoice. 8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems appropriate. 9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 10. For Construction Engineering Contracts: (a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER serving as the onsite resident construction supervisor or providing construction inspection shall have a valid Documentation of Contract Quantities certification. (b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and verify compliance with contract specifications. 11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514). II. THE LPA AGREES, 1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was perfonned in accordance with the following : (a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement, Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is required to be completed with this AGREEMENT. 2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information. 3. For Construction Engineering Contracts: (a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. (b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized. 4. To pay the ENGINEER: Completed 07 /24/25 Page 2 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. (b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the following compensation method as discussed in 5-5.10 of the BLR Manual. Method of Compensation: D Lump Sum D Specific Rate IE] Cost plus Fixed Fee: Fixed Total Compensation = DL + DC + OH + FF Where: DL is the total Direct Labor, DC is the total Direct Cost, OH is the firm's overhead rate applied to their DL and FF is the Fixed Fee. Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit allowed on the direct labor of the subconsultants. The Fixed Fee cannot exceed 15% of the DL + OH. Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration. 6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). Ill. IT IS MUTUALLY AGREED, 1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed. 2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General, and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT, and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and reasonable notice is not practicable. 4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER'S last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to the date of the written notice of termination. Completed 07 /24/25 Page 3 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] 5. In the event that the DE PARM ENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be equitably adjusted. 6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until the completion of construction of any phase of professional services performed by others based upon the service provided herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent professional services are not commenced within 5 years after final payment by the LPA. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT, and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. The ENGINEER and LPA certify that their respective firm or agency: (a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure this AGREEMENT, (b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or (c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. (d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, (e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, (f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and (g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or local) terminated for cause or default. Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be attached to this AGREEMENT. 9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable services; fire; strikes; and floods. If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly. 10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for at least one (1) year but not more than (5) years. For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25) or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: Completed 07 /24/25 Page 4 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy to maintain a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph (3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed during the last reporting period and work they expect to accomplish during the following period. 11 . Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 12. For Construction Engineering Contracts: (a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. (b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. (c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. {d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work at the expense of the LPA. (e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials, and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials "Project Procedures Guide" and the policies of the STATE. AGREEMENT SUMMARY Prime Consultant (Firm) Name TIN/FEIN/SS Number I Agreement Amount I Gonzalez Companies, LLC 43-1872209 I $191,055.001 Subconsultants TIN/FEIN/SS Number Agreement Amount Chicago Testing Laboratory 36-4199051 $12,237.00 Fehr Graham & Associates, LLC 36-2780335 $10,069.00 Subconsultant Total $22,306.00 Prime Consultant Total $197,055.00 Total for all work $219,361.00 Completed 07 /24/25 Page 5 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] AGREEMENT SIGNATURES Local Public Agency Type ""L"""oca='--1'-P=ub~li~c-'-A....g-=-en"'"c_._y___ _____ _____ ____ __, Attest: The lcity Iof.._lc_it_y_o_f _W_e_s_t_C_h_ica_g_o ________ ______ _, l•_v_,s_i-gn_a_tu_r_e_&_D_a_te_).... _ ________ ____ __.I ., {Sigoa'"'e & Date) 1 ""L~oca~l'-P=ub~li=c-'-A=en""'c~----. Local Public Agency Type Title ._c_ity_ o_f_W_e_s_t _C_h_ic_a_go__ _, lcity lc1erk jMayor (SEAL) Executed by the ENGINEER: Prime Consultant Firm Name Attest: Gonzalez Companies, LLC I.__•_y_(S-i-gn- a-tu_r_e_&_D_a_te_)_____________ ___.I ., {Signature & Dale) 1 Title Title !senior Construction Project Manager Completed 07 /24/25 Page 6 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] Local Public Agency ~P_rim_e_C_o_ns_u_lta_n_t~Fi_1rm~_N_a_m_e__ ~ ~C_ou_n_ty~----~ Section Number ~IC-ity_o_f W-e-st_C_h~i~ca_g_o___ _ ~I Gonzalez Companies, LLC IDuPage I l20-00084-00-CH EXHIBIT A SCOPE OF SERVICES To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before described and enumerated below The City is proposing to reconstruct and resurface Town Road, which is an FAU Route 3817 between IL-38 (Roosevelt Road) and Washington Street. The reconstruction limit on Town Road is between IL Route 38 and Forest Avenue and the resurfacing limit on Town Road is between Forest Avenue and Washington Street. The scope of the project includes pavement removal, reconstruction, widening, and resurfacing, pavement patching, proposed PCC curb & gutter, driveway pavement replacements, intermittent sidewalk replacements, sidewalk ADA curb ramp upgrades, spot drainage improvements (e.g. curb and gutter replacement, inlet adjustments), culvert extension, proposed storm sewer, inlet, catch basin, and manhole installation, proposed compensatory storage basin, ditch & parkway grading, erosion control items, pavement markings, parkway restoration, and other miscellaneous items as required to complete the project. The Phase Ill construction engineering (Consultant) scope of services shall include: providing contract management including but not limited to project start-up, contractor and property owner communications, utility coordination, construction observation, preparation and processing of pay requests and change orders, and project close-out. The Consultant scope shall include providing construction inspection services to ensure that the project is constructed to approved plans and specifications, inspecting and identifying the limits of concrete curb & gutter and sidewalk replacement, HMA surface removal, and pavement markings and verification of construction layout performed by the contractor. The Consultant shall preparethe necessary daily and weekly work reports per IDOT requirements, complete construction documentation per IDOT requirements utilizing necessary IDOT forms, review all necessary material submittals and shop drawing reviews and providing construction materials testing to verify compliance with IDOT specifications and documentation reQuirements. Completed 07 /24/25 Page 7 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] ..=L=oca=.:...I'-Pu=b=lic.:...:....;Ag=e=n=cyL..-_____ ~ r-P-'-"rim=e..e=C--=-o=ns=u=lta=n=t...,_F-'-'irm_;_c;_,_-'--'N=am=e--~.-=C--=-o=un-'-'-ty.._______ ~ Section Number lcity of West Chicago IGonzale.z Companies, LLC !DuPage 1120-00084-00-CH~ - ----------~ EXHIBlTB PROJECT SCHEDULE Project Award Aug-25 Anticipated Construction Start Sept-25 Winter Shut Down Dec-25 to Mar-25 Anticipated Completion Date Sept-26 Completed 07 /24/25 Page 8 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ~ Illinois DeparbJlent ~ of Transportation FIXED RAISE Local Public Agency Coun!Y_ Section Number ge !20-00084-00-CH ICity of West Chicago IDµP~ge Prime Consultant (Firm) Name Prepared By Date !Gonzalez Companies, LLC IBta_r:iQtT. z~.ntner j?/15/2025 Consultant I Subconsultant Name Job Number [Gonzalez Companies, LLC IC-91-092-21 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase Ill Construction Inspection Services for the reconstruction and resurfacing of Town Road. PAYROLL ESCALATION TABLE CONTRACT TERM 13 MONTHS OVERHEAD RATE 117.84% START DATE 9/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 1/4/2026 % OF RAISE 3.00% END DATE ! 9/30/2026! ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 9/1/2025 1/4/2026 4 30.77% 1 1/5/2026 10/4/2026 9 71.31% The total escalation = 2.08% BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:51 AM ESCALATION Page 1 of 6 ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Coun Section Number 20-00084-00-CH Consultant/ Subconsultant Name Job Number IGonzalez Companies, LLC IC-91-092-21 PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE~ ____9o_.o_o_l ESCALATION FACTOR ~----~2.08% IDOT CLASSIFICATION PAYROLL RA TES CALCULATED RA TE ON FILE Princioal I $86.00 $87.79 Project Manager X $85.66 $87.44 Project Manager VIII $77.93 $79.55 Project Engineer VI $47.07 $48.05 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:51 AM RATES Page 2 of6 ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number City of West Chicago !DuPage 20-00084-00-CH I I IGonzalezConsultant/Companies,SubconsultantLLCName IC-91-092-21Job Number SUBCONSUL TANTS EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET Contribution to NAME Direct Labor Total Prime Consultant Fehr Graham & Associates, LLC 9,622.00 962.20 Chicago Testing Laboratory 7,688.00 768.80 11 Total 17,310.00 1,731.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:51 AM SUBS Page 3 of6 ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City of West Chicago i !DuPage l20-00084-00-CH Consultant I Subconsultant Name Job Number !Gonzalez Companies, LLC !C-91-092-21 DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 1..UNfRAC I ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 (oer GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 (oer GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT aooroval Vehicle MIieage Up to state rate maximum $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 139 $65.00 $9,035.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 GADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 TOTAL DIRECT COSTS: $9,035.00 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 6:51 AM DIRECT COSTS Page 4 of 6 ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc County Section Number [City of West Chicago ] [DuPage 20-00084-00-CH ] Consultant / Subconsultant Name Job Number [Gonzalez Companies, LLC ] C-91-092-21 COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATE| _—_—_—_—‘117.84%| COMPLEXITY FACTOR 0 DIRECT COSTS (not included in OVERHEAD & FRING! SERVICES BY % OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS OTHERS TOTAL TOTAL mre ea Preconstruction 1,252 9,598 4.38% Construction 21,193 184,786 84.24% Post-Construction/Closeout 2,079 7.27% a on 64,851 76,429 -$0.05 0.00% $9,035.00 4.12% PF __ 1368] 75053] 08,443] 24,524] 22,006] 219,361 | 100.0% 163,496 Subconsultant DL Direct Costs Total ===> TOTA $9,035.00 Preconstruction P82 Construction 888 Post-Construction/Closeout J 825 eee Pe ee ee ees | ee ee el REST = Oe ee ee ae [eae ei ee a ert ee ee) SS CS ee aS eS SP ee ee re eee) Cee ee S| See See) eae Ce) Se SSS See) eS EOS ee (oe | ee a) eee BSS SS ae) haa ee | et Pa) ee ee Se EE) eee ES iS ae) ee PS ey) a ea) EE | eee [fie | 9,035.00] Po TOTALS The subconsultant fee has been adjusted BLE tO5f5% (fxew. 02/06/25) Printed 7/16/2025 8:51 AM COST EST Page 5 of 6 ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc Coun Section Number City of West Chicago 20-00084-00-CH Consultant / Subconsultant Name Job Number Gonzalez Companies, LLC C-91-092-21 AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 1 Post- OJ. RATES Preconstruction Construction Construction/Closeout PAYROLL AVG = g > > vu a HOURLY (eal % Wgtd | Hours % Wotd % Wotd % Wotd lial % el i Pe Wotd CLASSIFICATION | RATES Part. Avg Part. Part. Avg Part. Avg Part. Avg Avg sz.79 | oo | | a an ae 0 ee ee ee ee roject Manager X a — ia ee ee eee ee roject Manager VIII 79.55 | 296.0 | 21.64%] 17.21 7.50 15.69% | 12.48 10.00% | 7955) | | jj |[ f[ | roject Engineer VI 48.05 78.36% 62.50% % | 40.5 ee eee ee eee ee ee a hy he a i a a hm ha ie eee ee a hm” hE a a a LE nen hn Ea aa lm” ee een ee" ee ee @ oo a a) = > < iS Principal! Project Manager vil |_79.55_| Project Engineer Vi 48.05 _| fd = ia aes Ee a I a Saas (ee a es (| a aes eee a ae ars (ee a ee a ee ees (el a my CO a ae a eae ee aE Ee ee ee a [ae i i rE ee 6 eee ee a ee an i ee ee ee a ee el ia 6 ee ee ee ae ae (ae a ee ee 00], a En ee | eee ee 0 ee ee = a EE EE ee ee —— a a a ee, ee ee ee es ee ee mz a ee eee | ee ee —— << ss — i it —— i a a en es ee ee 0 el ee es es Ye = i ee OS ee ee ee ee ee | ee Ss ey ee) ea i rn ee ee ee | rors | sso | se | sss | cro [ros |sssefrztel sors [scoel oo | rome Lees oo | om [som] oo | om | soo | Printed 7/16/2025 8:51 AM BLR 05514 (Rev. 02/06/25) Page 6 of 6 AVG 1 ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] r-L=o-=-ca=l""'P""'u""b""li-=-c-'-A""g"""en"""c""'y'----------.r-P""'ri"""m'""e'"""C"'"o""'n"""s""u""'lt=an""t'--"-F"'"lrm"""'--'-N=a"""m'""e'---__ __,,=c=o=u"""n""ty______--. Section Number lc_ity_..... o_f _W_e_st_C_ h_i_ca_g_o____ _.l .....G_o_n_za_le_z_c _om_p_an_i_es_,_L_L_c__ _, ~ID_u_P_a_g_e ____ I20-00084-00-CH ~I ExhibitC Qualification Based Selection (QBS) Checklist The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed. Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. D Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes Do the written QBS policies and procedures discuss the initial administration (procurement, management 1 □ ~ and administration) concerning engineering and design related consultant services? Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and 2 □ ~ specifically Section 5-5.06 (e) of the BLRS Manual? 3 Was the scope of services for this project clearly defined? □ ~ 4 Was public notice given for this project? □ ~ If yes Due date ofsubmitta1 lo1,10,2s Methodls) used for advertisement and dates of advertisement Request for Statement of Interest (SOI) posted to the City of West Chicago's website 1/10/2025. 5 Do the written QBS policies and procedures cover conflicts of interest? □ ~ Do the written QBS policies and procedures use covered methods of verification for suspension and 6 □ ~ debarment? 7 Do the written QBS policies and procedures discuss the methods of evaluation? □ ~ Project Criteria Weighting Proposed Project Staff Capabilities 45% Firm's Experience on Similar Projects 25% Familiarity with Local and State Requirements 10% Proposed Technical Project Approach 10% Firm's Work Load Capacity 10% 8 Do the written QBS policies and procedures discuss the method of selection? □ ~ Selection committee {titles) for this oroiect Director of Public Works and Asst. Director of Public Works Top three consultants ranked for this project in order 1 Gonzalez Companies, LLC 2 BLA, Inc. 3 Thomas Engineering Group, inc. 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? □ ~ 10 Were negotiations for this project performed in accordance with federal requirements. □ ~ 11 Were acceptable costs for this project verified? □ ~ Do the written QBS policies and procedures cover review and approving for payment, before forwarding the 12 □ ~ request for reimbursement to IDOT for further review and approval? Do the written QBS policies and procedures cover ongoing and finalizing administration of the project 13 (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or □ ~ breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? □ ~ 15 Existing relationship used in lieu of QBS process? ~ □ Completed 07 /24/25 Page 9 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] Local Public Agency Prime Consultant Firm Name .-=C=o-=-un'"".t"-y _ ____ ~ Section Number lcity of West Chicago Gonzalez Companies, LLC jouPage 1120-00084-00-CH I 1s lLPA is a home rule community (Exempt from OBS).I Completed 07124/25 Page 10 of10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET ~ llinois Deparb)1ent ~ of Transportation FIXED RAISE Local Public Agency Coun!l Section Number l20-00084-00-CH ICity of West Chicago !DuPage Prime Consultant (Firm} Name Prepared By Date Gonzalez Com2anies, LLC !Eric Brown 11,1s,202s Consultant/ Subconsultant Name Job Number !Chicago Testing Laboratory le-91-092-21 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase Ill Construction Inspection Services for the reconstruction and resurfacing of Town Road. PAYROLL ESCALATION TABLE CONTRACT TERM 13 IMONTHS OVERHEAD RATE 174.78% START DATE 9/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 3/1/2026 % OF RAISE 3.00% END DATE! 9/30/2026! ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 9/1/2025 3/1/2026 6 46.15% 1 3/2/2026 10/1/2026 7 55.46% The total escalation = 1.62% BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:38 AM ESCALATION Page 1 of 7 ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] Coun Section Number 20-00084-00-CH Consultant I Subconsultant Name Job Number !Chicago Testing Laboratory IC-91-092-21 PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RAre,_____so_.o_o-tl ESCALATION FACTOR.______ 1_.6_2°_.V~ IDOT CLASSIFICATION PAYROLL RATES CALCULATED RA TE ON FILE Principal $85.00 $86.37 Proiect Manaaer $55.02 $55.91 Materials Technician $49.82 $50.62 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:38 AM RATES Page 2 of 7 ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number City of West Chicago !DuPage 20-00084-00-CH I I IConsultant/Chicago TestingSubconsultantLaborato~Name lC-91-092-21Job Number SUBCONSUL TANTS EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET Contribution to NAME Direct Labor Total Prime Consultant Total 0.00 0.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:38 AM SUBS Page 3 of 7 ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City of West Chicago !DuPage J 20-00084-00-CH Consultant / Subconsultant Name Job Number JChlcago Testing Laboratory JC-91-092-21 DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET t;UN1KAt;I ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 37.17% PO COTALS i 8 CE F-12237 | 10.00% 6,864 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:38 AM COST EST Page 6 of 7 ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc Coun Section Number City of West Chicago 20-00084-00-CH Consultant / Subconsultant Name Job Number Chicago Testing Laboratory C-91-092-21 AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 1 PAYROLL AVG |. RATES ] ministration Project Management Field Testing TOTAL PROJ. foveal | roe Noe [ree og | dees eon A oe Leg | ewe, | og | oe |e CLASSIFICATION | RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Avg Principal 86.37 | 20 | 4.26% | 36a | 2 | ro000%]es7] o | | fof =| J Jf J Jf JT 7 | Project Manager| 5.91 | 90 | 19.15%] 1071 | o | | | 9 |roooom|ssorf o | | J | | jf J JT | potas Tedrican _{ 2082 J 36.0 Se GO rl ————————— 0.0 eh a EE Ee ee eee eee SS eee eee ee ee Eee eee Ee eee eee eee ee eee ee ee ee ee eee eee eee —_—— a a a ee ee ee ee ee ee ee ee = == | [EEE eee ee eee eee 0 eee ee eee eee eee eee eee eee eee ee ee ee ee ee eee eee ee eee ee eee ee eee ee ee eee a I Se es es ss ee ee es ee ee ee Ee eee eee eee SEE EEE ee nee eee ee ee eee ee ees eee ee es ee (eee ee ee ee 2 ee ee 0.0 ise] El a Ee | en ee De eee eee i eee ee ey ee) eee eee (eee (| ee ee | ee ee eee eee eee eee 2 ee ee Ss ee) QR I I OS ey ee (ee fees eee ees (| (ee (Se ee es ee ee (ee eee Bee ee) ee ee eee | eee eee ee ee ee | eee eee = eee ee ees ee) 0 ee eee eee eee ee eee ee ee ee ee ee! (ees) ee eee eee] ee Oo eee eee ee ee eee ee ee a ee ee [eel ieee ee ee ee] (eee ee | ee ee | ee ee a ee (ee) ees | ee ee ee eee een ee ee ee a ee) ee ee ee ee ee ee ee ee ee ee eee ee eee a (ee ee ee ee eee eee [<< | | tt a eS ee ee ee =| ai] tors LL ro | to | sists | 20 [nore sescr| 20 | soon Jsssorl aso | room [sense] ov | om | som | oo | om | som | Printed 7/16/2025 8:38 AM BLR 05514 (Rev. 02/06/25) Page 7 of 7 AVG 1 ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] EXHIBIT D (ii;'j\HHnoisDepartolent COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ~ of Transportation FIXED RAISE Local Public Agency Coun!l Section Number !City of West Chicago !DuPage j20-oooa4-00-cH Prime Consultant (Firm) Name Prepared By Date !Gonzalez Companies, LLC [Seth .Gronewald [7115/2025 Consultant/ Subconsultant Name Job Number !Fehr Graham & Associates, LLC [C-91-092-21 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase Ill Construction Inspection Services for the reconstruction and resurfacing of Town Road. PAYROLL ESCALATION TABLE CONTRACT TERM 13 MONTHS OVERHEAD RATE 128.23% START DATE 9/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 1/4/2026 % OF RAISE 3.00% END DATE ! 9/30/2026 l ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 9/1/2025 1/4/2026 4 30.77% 1 1/5/2026 10/4/2026 9 71.31% The total escalation = 2.08% BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:43 AM ESCALATION Page 1 of 6 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] Coun Section Number 20-00084-00-CH Consultant/ Subconsultant Name Job Number IFehr Graham & Associates, LLC IC-91-092-21 PAYROLL RA TES EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RATE~ ____9_o_.o_o---il ESCALATION FACTOR._______2._0_So/c;.;;.Jo IDOT CLASSIFICATION PAYROLL RATES CALCULATED RA TE ON FILE Princioal $90.00 $90.00 Lead Transoortation Enaineer $76.37 $77.96 Survev Manaaer $57.51 $58.70 Land Survevor $47.51 $48.50 Project Administrator $32.11 $32.78 Associate Engineering Technician $32.48 $33.15 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:43 AM RATES Page 2 of6 ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number city of West Chicago !DuPage 20-00084-00-CH I I IConsultant/Fehr GrahamSubconsultant& Associates,NameLLC IC-91-092-21Job Number SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET Contribution to NAME Direct Labor Total Prime Consultant - Total 0.00 0.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:43 AM SUBS Page 3 of6 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City or West Chicago I !DuPage !20-00084-00-CH Consultant/ Subconsultant Name Job Number !Fehr Graham & Associates, LLC !C-91-092-21 DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET vu.-., ,. 1 ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 lloer GOVERNOR'S TRAVEL CONTROL BOARD) l(Up to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 lloer GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice. with prior IDOT approval Vehicle Mileage Up to state rate maximum $0.00 lloer GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 6 $65.00 $390.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 ....._Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) 57 $1.00 $57.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 GADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Ulliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 TOTAL DIRECT COSTS: $447.00 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:43 AM DIRECT COSTS Page 4 of 6 ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] Local Public Agency Coun~ Section Number !City of West Chicago !DuPage ! 20-00084-00-CH Consultant I Subconsultant Name Job Number jFehr Graham & Associates, LLC jC-91-092-21 COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET OVERHEAD RATEj 128.23%1 COMPLEXITY FACTOR! OI DIRECT COSTS (not included in OVERHEAD & FRINGE SERVICES BY "/,OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL Admin/Mana<:1ement 12 574 736 189 1,499 14.89% Survey Services 252 40 2,022 2,592 667 5,281 52.45% Environmental Services 195 20 1,088 1,395 359 2,842 28.23% - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - -- - - - - - -- - - - - - - - · - - - - - - - - -- - - - - - - -- - - - - - - -- - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===> $447.00 $447.00 4.44% TOTALS 72 3,684 4,723 1 1,215 I - 10,069 100.00% 8,407 BLR 05514 (Rev. 02/06/25) Printed 7/16/2025 8:43 AM COST EST Page 5 of6 ===== PDF PAGE 36 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc [City of West Chicago Consultant / Subconsultant Name Coun Fehr Graham & Associates, LLC AVERAGE HOURLY PROJECT RATES Section Number 20-00084-00-CH Job Number C-91-092-21 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET PAYROLL AVG = S > y 2 °o c a m a Admin/Management Survey Services Environmental Services SHEET 1 OF Printed 7/16/2025 8:43 AM Page 6 of 6 HOURLY ) % Watd | Hours % Wotd = % Wotd a. % Wotd | Hours] % % Wogtd CLASSIFICATION | RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg tis Part. Avg 8.0 11.11% | 8.66 | 4 | 33.33% et 3 etH4 20.00% | 1559] | | J | J | JSurveyManager_ | 58.70 | 80 | 11.11%] 652 | 0 200% [11.74f o | | J | J J JT Land Surveyor] 48.50 | 48.0 | 66.67% | 3233 | o | | i 32 | ao00%|saaol 16 | socom] ssecof | | | | | i Project Administrator _|_ 32.78 | 80 | 11.11% | 364 | 8 | sec7m[a.es} o | | | of J J J J 7 Ty J] eS ES ee ee ee TT 0.0 ee ee eee ee ee, eee ee i — rt — 1 tt 1 — ot —} — 0.0 ial fa hal EE a a SS eS ee ee ee ee a ee) ee ee ee ee a eS ee ee ee ee ee en ee) ee ee ee ee [| + | _ Vo _—— — — ee OS (OO CO ; | [{ = | aS ES ee | ee ee SE i a ee a a Se ee ee ee ee ee eee, ee ee, ee ee as eS ee eee ee ee ee ee ee) eee, ee ee a es ee ee ee ee ee ee, ee ee ee ee [tt i oo | | Jf | til ES aS eS ee ee ee ee en een eee ee es es ee ee ee ee ee ee ee en een ee ee aS eS ee ee ee) ee ee eS |) ee ee ee) ee ee) ee ee a ee ee ee ee ee ee ee eee ee) ee ee eee ee es es ee ee ee ee ee ee ee ee) ee ee eee ee a eS ee ee ee) ee ee ee ee ee ee ee ee Proms LL ree | sco L ssrte | zo Limon |orrerl ano | won |ocosel 2001 rom Lssasol oo | ox | sooo | oo | om | som | BLR 05514 (Rev. 02/06/25) AVG 1 ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: LfJ3 .. Resolution No. 25-R-0053 - Contract Award - Yellowstone COMMITTEE AGENDA DATE: August 7, 2025Landscape, Inc. - 2025 Fall Parkway Tree Planting COUNCIL AGENDA DATE: August 18, 2025Program in an Amount Not to Exceed $81,660.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE ITEM SUMMARY: In September 2024, the City of West Chicago Public Works Department applied for a Tree Equity Grant for Disadvantaged Community and received $300,000 in grant funds through the Morton Arboretum to implement a Fall Parkway Tree Program for 2025, 2026 and 2027. The grant funds have a sunset date of June 1, 2028. For this reimbursement grant program, the City plans to use $100,000 in funding for each program year. The underlying funding source is the United States Department of Agriculture (USDA) Forest Service Urban and Community Forestry. The 2025 Fall Tree Planting Program (Program) consists of providing and planting 195 parkway trees in various locations within the corporate limits of the City of West Chicago which are deemed disadvantaged. The scope of work also includes installation of two TreeDiapers at each planting location for watering purposes. A location map depicting the eligible area is attached. A Notice to Bidders was advertised in the Daily Herald on July 8, 2025, as well as on an online bidding platform QuestCDN. The sealed bids were opened on July 29, 2025. Of the six plan holders only four submitted a bid. The results are below. Bidder Name Bid Amount Rank Yellowstone Landscape, Plainfield, $81,660.00 1 IL The Fields on Caton Farms, Inc., $85,980.00 2 Crest Hill, IL Langton Group, Woodstock, IL $102,135.90 3 KP Fencing, Peoria, IL $192,685.00 4 GC Designs, Inc., Minooka, IL* NA NA Estimate $100,000.00 NIA *Disqualified Bidder- Did not submit a required bid bond. Yellowstone Landscape, Inc. has previously completed tree planting programs for the City with satisfactory performance. Staff recommends that a contract be awarded to Yellowstone Landscape, Inc. for services related to the 2025 Fall Parkway Tree Planting Program, for an amount not to exceed $81 ,660.00. The grant award was announced after the FY2025 budget process was completed. As such, this is an unfunded item for FY 2025; however, there are funds available in the Capital Funds (08-34-53-4670) to complete this program in 2025. Staff will seek reimbursement at the conclusion of the Program. ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0053 authorizing the Mayor to execute a contract with Yellowstone Landscape, Inc. of Plainfield, Illinois, for the 2025 Fall Parkway Tree Planting Program for an amount not to exceed $81,660.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0053 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH YELLOWSTONE LANDSCAPE, INC. FOR THE 2025 FALL PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $81,660.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Yellowstone Landscape, Inc. of Plainfield, Illinois, for the 2025 Fall Parkway Tree Planting Program for an amount not to exceed $81,660.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] r • Duntlltn ... I I ~ I I i;;;· ~ Jr ~ I ~ '0 .,,, .... I er : u .. ~ Rd I cc >< . .x 1 "' Lles 1'.,,,, '1',4 " C: ,, z- "';, I<,.<' ri 0 ~ 'Occ " t;. '- Se . . I C: -;;j ,s: t \l,aln St u. :, - "'<► ! 1!J :.: Carol Str..... m ,>\ l ~ St. Charles "'..: .,, 1?, p,a\t\~ Tilftllel'Rldge ~ ---- t ~eAlrpon; - _. •. Nonhwoodl?f Rd ~ ··7,--~J·-·--•-,r \i'. r~ -... j .,. Genl!V~ Rd Geneva 11[ - ~' West,.:hlca~ o :t ,11.:II ~c • !!!, ::l •1«Jjt BO(jft :; ~ - \~ . ~ 1r1 ~ W~ [I\IP31JC _,...JfJ I'_) Wov& Wheaton ~.f l'lf~H 0 ·l, Crl!d I, I 77 (E_ il ~ Batavia -~~----- :1 \\ 1:1i.~11w,111 I 00v. 9-~ ..::,\ :J 2S1 ;,o I , l ''- II ..__.13 J ~ .. ... .....~ ,, \Varr-(lnv!lle ;,o I ... LL Danacla i Hetrick Lake \ I - "' Nort~: Al!rora at1tcr ~ 'I [ill 14'_1 Longwood• ' -z. Stob Plains 0 Etl-S-t I ~fl,- 1bors I ® -- ~ ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] Yellowstone Landscape The Fields on Caton Fann, Inc. Langton Group KP Fencing dba FencePeoria City of West Chicago 23940 W. Andrew Road 2412 Hacker Drive 4510 Dean Street 315NWalnutSt Tabulation of Bids Plainfield, IL 60586 Crest Hill, IL 60403 Woodstock, IL 60098 Wenona, IL 61377 2025 PARKWAY TREE PLANTING PROGRAMDate:~July 29, 2025 11:00AM Opened by: Mehul Patel Recorded bv: Ashlev Heidom Unit Unit Unit Unit ITEMS ~ Units Quantitv Price Total Price Total Price Total Price Total 1 Hvbrid Elm / EACH 15 S275.00 $4125.00 S295.00 $4425.00 $349.97 S5 249.55 $800.00 S12 000.00 2 Hackbe1JV / ~' EACH 15 S293.00 54 395.00 5315.00 u125.00 $384.10 55 761.50 S800.00 $12 000.00 ... 3 Kentuckv Coffeetree (fruitless soecie~\ / EACH 15 S309.00 $4 635.00 S320.00 $4 800.00 $393.85 $5 907.75 S800.00 S12 000.00 - ~ " EACH 15 $322.00 $4 830.00 .$320.00 S4 800.00 $528.72 $7 930.80 $800.00 S12 000.00 4 Bald~nress / ~r / ' 5 London Planetree ti' ~ / EACH 15 $287.00 54 305.00 $315.00 $4 725.00 5364.60 $5 469.00 S8oo_oo 512 000.00 6 Silver Linden / EACH 15 S284.00 S4 260.00 $305.00 $4 575.00 $379.22 $5688.30 $800.00 S12 000.00 7 Red Buckeve / EACH 15 $309.00 li635.00 S345.00 S5175.00 $393.85 S5 907.75 S800.00 $12 000.00 8 Frontier Elm ' "'"'--/ EACH 15 S272.00 uo30.oo $315.00 S4 725.00 5349.97 55.249.55 5800.00 $12 000.00 9 Yellowwood ' EACH 15 S299.00 $4485.00 S325.00 S4 875.00 $408.47 56 127.05 s900.oo S12 000.00 10 Amur Maackia EACH 15 $316.00 li740.00 5345.00 $5175.00 $437.72 $6.565.80 $800.00 S12 000.00 11 Servicebe1JV EACH 15 S295.00 $4425.00 S335.00 S5025.00 $379.22 55 688.30 11100.00 S12 000.00 12 Redbud EACH 15 $302.00 $4.530.00 5345.00 S5 175.00 lin3.60 S6 054.00 $800.00 S12 000.00 13 Tree Llac EACH 15 S295.00 $4 425.00 $305.00 $4 575.00 $393.85 $5 907.75 11100.00 $12 000.00 14 TreeDiaoer TD36R Treemats (2 ner tree renuiredl EACH 390 $43.00 $16 770.00 $43.00 $16 770.00 $37.52 S14 632.80 564.10 $24 999.00 15 Suoolemenlal Waterina EACH 3 $2.340.00 57 020.00 S2 145.00 S6 435.00 S3 332.00 $9 996.00 $3 895.00 $11 &85.00 Total As Read $81,621.00 $85 980.00 $102,135.31 S192.685.oo Total As Corrected $81,660.00 $85,980.00 $102 135.90 $192,684.00 BID-TAB ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4-~L-, Resolution No. 25-R-0054 - Contract Award - Landscape Material & Firewood Sales, Inc. for the Purchase of Coarse COMMITTEE AGENDA DATE: August 7, 2025 and Fine Aggregate Material Delivered for FY 2025 in an COUNCIL AGENDA DATE: August 18, 2025 Amount Not to Exceed $61 ,830.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE ITEM SUMMARY: Aggregate materials, such as gravel, rock, and sand, are used in numerous maintenance and repair activities performed by the staff in the Public Works Department. Examples include shoulder work on unimproved roads and alleyways and backfill for underground utility (e.g., water main, sanitary sewer, and storm sewer) repairs within the right-of-way and utility easements. Aggregate material is ordered and delivered to the Streets Division or directly to the job site on an as-needed basis; therefore, total quantities vary each year. The actual quantities correlate directly with the number of utility repairs such as water main breaks and sanitary sewer repairs. Staff prepared bid specifications using estimated quantities for the purpose of establishing unit prices for FY 2025. The contract specifications allow for variations in total unit quantities ordered based on the needs for each item, provided the total contract amount does not exceed the award amount. A public bid notice was placed in the Daily Herald on July 8, 2025. A bid notice was also placed on the online bidding platform called QuestCDN on the same date. Staff opened bids on July 29, 2025, and the following are the bid results: CONTRACTOR BID AMOUNT RANK Landscape Material & Firewood Sales, Inc. $61,830.00 1 Anthem Excavation & Demolition, Inc. $73,800.00 2 Hauling Solutions, Inc. $83,053.00 3 ENGINEER'S EST/MA TE NIA NIA Landscape Material & Firewood Sales, Inc. of West Chicago, Illinois submitted the lowest responsible bid in the amount of $61,830.00. The FY 2025 budget includes $10,000 in the Sewer Fund Account 05-34-43-4638 and $35,000 in the Water Fund Account 06-34-47-4621. If needed, additional funds are also available in General Fund Account 01-09-24-4650. The staff recommend awarding the contract to Landscape Material & Firewood Sales, Inc. for FY 2025 Coarse and Fine Aggregate Material Delivered and authorizing a Purchase Order in the amount not to exceed $61,830.00. ACTIONS PROPOSED: Approve Resolution No. 25-R-0054 authorizing the Mayor to execute a contract with Landscape Material & Firewood Sales, Inc. for the purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in an amount not to exceed $61,830.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0054 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH LANDSCAPE MATERIAL & FIREWOOD SALES, INC. FOR THE PURCHASE OF COARSE AND FINE AGGREGATE MATERIAL DELIVERED FOR FY 2025 IN THE AMOUNT NOT TO EXCEED $61,830.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with Landscape Material & Firewood Sales, Inc. of West Chicago, Illinois, for the purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in the amount not to exceed $61,830.00 in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025 AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] Landscape Matena1 & Firewood Antnem Excavation & Sales, Inc. Demolition, Inc. Hauling Solutions, Inc. City of West Chicago 27W250 Saint Charles Road POBox496 38921 N. Cedar Crest Dr. Tabulation of Bids West Chicago, IL 60185 Itasca, IL 60143 Lake Villa, IL 60046 Project Name: 2025 Coarse & Fine Aggregate Material Delivered ; Date: July 29, 2025- 11:00 A.M. Opened by: Mehul Patel Recorded bv: Ashlev Heidorn nRAFT Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total 1 CA-6 CRUSHED STONE #8 TON 1500 $19.35 S29 025.00 $22.00 $33000.00 $27.35 $41025.00 2 CA-11 CRUSHED STONE ¾ chios TON 500 $24,60 $12.300.00 $32.00 S16000.00 $31.00 $15.500.00 3 CA-1 CRUSHED LIMESTONE 3" TON 150 $25.60 ~~ 840.00 $30.00 li 500.00 $30.50 $4.575.00 4 FA-5 SCREENINGS TON 100 $13.40 S1 340.00 S17.00 S1 700.00 S22.29 S2 229.00 5 ¾ • WASHED GRAVEL TON 500 s20.6s s10 32s.oo $26.00 $13 ODO.OD S29.86 S14 930.00 6 FA-2SAND TON 200 $25.00 l.S 000.00 $28.00 l.S 600.00 S23.97 $4.794.00 Total As Read $61 830.00 $73 800.00 $83,053.00 Total As Cor:rected $61.830.00 $73 800.00 $83,053.00 BID-TAB ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ~~, Resolution No. 25-R-0055 - Contract Award - Alexander COMMITTEE AGENDA DATE: August 7, 2025Chemical Corp - Liquid Sodium Hypochlorite for Fiscal COUNCIL AGENDA DATE: August 18, 2025 Year 2026 in an Amount Not to Exceed $99,216.00 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: Liquid Sodium Hypochlorite is one of six chemicals used at the City's Water Treatment Plant in the treatment of the City's municipal water supply. Approximately 312 tons of Liquid Sodium Hypochlorite are used annually. It is the primary disinfectant used in the treatment process. It reacts with naturally occurring metals in the City's shallow wells and removes naturally occurring ammonia in the raw water at all City wells. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on July 8, 2025, and sealed bids were opened on July 29, 2025. There were three (3) bids received. The results are below. Bidder Bid Amount Overall Rank Alexander Chemical Corp 99,216.00 1 Rowell Chemical 100,464.00 2 Hawkins, Inc. 112,320.00 3 Univar Solutions USA, LLC NOBID N/A The lowest responsible bidder was Alexander Chemical Corp. of LaPorte, Indiana, for a total contract price of $99,216.00 ($0.159/pound delivered). This represents a 5.9% decrease over FY 2025 unit prices ($0.169/pound delivered). A bid tab showing the results of the bid opening is attached for reference. Staff recommends that a contract be awarded to Alexander Chemical Corp. of LaPorte, Indiana, for Liquid Sodium Hypochlorite at the unit price of $0.159/pound, for an amount not to exceed $99,216.00 for Fiscal Year 2026. For FY 2026, adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06-34-48-4626) to cover this expenditure. ACTIONS PROPOSED: Approve Resolution No. 25-R-0055 authorizing the Mayor to execute a contract with Alexander Chemical Corp. of LaPorte, Indiana, for the procurement of Liquid Sodium Hypochlorite for Fiscal Year 2026 in an amount not to exceed $99,216.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0055 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH ALEXANDER CHEMICAL CORP FOR THE PROCUREMENT OF LIQUID SODIUM HYPOCHLORITE FOR FISCAL YEAR2026 IN AN AMOUNT NOT TO EXCEED $99,216.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Alexander Chemical Corp. of LaPorte, Indiana, for the procurement of Liquid Sodium Hypochlorite for Fiscal Year 2026 in an amount not to exceed $99,216.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] Alexander Chemlal Corp Univar Solutions USA,LLC Rowell Chemlcal Hawkins, Inc. City of West Chicago 7593 S First Road 8201 S 212th St 3919 E 17th Ave 2381 Rosegate Tabulation of Bids LaPorte, IN 46350 Kent,WA9803Z Tampa, FL 33605 Rosevlll, MN 55113 2026 Delivery of Liquid Sodium Hypochlorite Date: July 29, 2025 - 11 :00 A.M. Opened by: Mehul Patel8.e<:tJ:rde_Bi_d No Bid .161 100464.00 320.00 Total As Read s~.21s.oo No Bid $100,464.00 $111 571.20 Total As Corrected $11 ;_320.00 BID-TAB ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4.,£r Resolution No. 25-R-0056 - Contract Award - MacCarb, COMMITTEE AGENDA DATE: August 7, 2025Inc - Carbon Dioxide for Fiscal Year 2026 in an Amount COUNCIL AGENDA DATE: August 18, 2025 Not to Exceed $48,600.00 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: Carbon Dioxide is one of six chemicals used at the City's Water Treatment Plant. Approximately 180 tons of Carbon Dioxide are used annually. Liquid Carbon Dioxide is used in the treatment process to stabilize the water chemistry after the softening process is complete by lowering the pH of the water to an acceptable level. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on July 8, 2025, and sealed bids were opened on July 29, 2025. Two bids were received. The results are below: Bidder Bid Amount Overall Rank MacCarb, Inc $48,600.00 1 Matheson Tri-Gas, Inc. $52,200.00 2 Univar Solutions USA, LLC NOBID NIA The lowest responsible bidder was MacCarb, Inc. of Gilberts, Illinois, for a total contract price of $48,600.00 ($0.135/pound delivered). This bid represents a 10.0% decrease in unit pricing over Fiscal Year 2025 ($0.15/pound delivered). A bid tab showing the results of the bid opening is attached for your consideration. Staff recommends that a contract be awarded to MacCarb, Inc. of Gilberts, Illinois, for Carbon Dioxide, at a unit price of $0.135/pound, for an amount not to exceed $48,600 for Fiscal Year 2026. For FY2026, adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06-34-48-4626) to cover this expenditure in FY2026. ACTIONS PROPOSED: Approve Resolution No. 25-R-0056 authorizing the Mayor to execute a contract with MacCarb, Inc. of Gilberts, Illinois, for the procurement of Carbon Dioxide at a unit price of $0.135/pound delivered, for an amount not to exceed $48,600.00 for Fiscal Year 2026. COMMITTEE RECOMMENDATION: ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0056 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MACCARB, INC. FOR THE PROCUREMENT OF LIQUID CARBON DIOXIDE FOR FISCAL YEAR 2026 IN AN AMOUNT NOT TO EXCEED $48,600.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with MacCARB, Inc. of Gilberts, Illinois, for the procurement of Liquid Carbon Dioxide for Fiscal Year 2026 in an amount not to exceed $48,600.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] MacCarb, Inc Univar Solutions USA, LLC Matheson Tri-Gas, Inc. City of West Chicago 275 Sola Dr 8201 S 212th St 3919 E 17th Ave Tabulation of Bids Gilberts, IL 60136 Kent, WA 98032 Tampa, FL 33605 2026 Delivery of Liquid Carbon Dioxide~ Date: July 29, 2025 - 11 :00 A.M. Opened by: Mehul PatelRecorded bv: Ashlev Heidorn DRAFT - Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total Base Bid IDeliverv of Uauid Sodium Hvoochorite Pounds 360 000 S0.135 $48 600.00 No Bid No Bid $0.145 $52 200.00 Total As R.ead $48,600.00 No Bid $52 200.00 Total As Corrected $48600.00 No Bid $52 ..2.00.00 BID-TAB ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4-~ - · r-. Resolution No. 25-R-0057 - Contract Award - Stewart COMMITTEE AGENDA DATE: August 7, 2025Spreading, Inc. - 2025 Water Treatment Plant Waste Lime COUNCIL AGENDA DATE: August 18, 2025 Sludge Removal Project for a Base Bid in an Amount Not to Exceed $387,240.00 and Reject Alternate No. 1 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE As part of the City's water treatment process, hydrated lime is used to treat and soften the raw water. When the lime bonds with targeted minerals (i.e., radium, calcium, magnesium, etc.) sludge is generated. The sludge is transferred to three exterior holding lagoons until contractually removed. Typically, the removal takes place on a bi-annual basis and the waste is taken to a landfill. The last such project was completed in late 2023. To provide cost savings, City staff have been exploring the idea of land application of the lime sludge. For consistent budgeting purposes, staff intends to remove lime sludge from one of the three lagoons annually. Based on the lab results, the City's lime sludge meets the criteria for land application. Plans and bid specifications were prepared for a base bid using land application option and an alternate bid for the landfill option. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on July 8, 2025, and sealed bids were opened on July 29, 2025. There were three bids received. The results are below. Bid Amount- Bid Amount- Bidder Overall Rank Base Bid Alternate No. 1 Stewart SpreadinQ, Inc. $387,240.00 $579,250.00 1 Bluff City Construction, LLC No Bid $620,060.00 2 Svnaoro Central, LLC* Disqualified Disqualified N/A *Disqualified for failure to acknowledge a bid addendum The lowest responsible bidder was Stewart Spreading, Inc of Sheridan, Illinois, for a total base bid price of $387,240.00 ($55.32/wet ton - land applied). The City has budgeted $300,000.00 in the 2025 Budget under account 06-34-48-4210. There are sufficient funds available in account 06-34-48-4430 to cover the additional $87,240.00 required to complete this project. Staff recommend awarding a contract to Stewart Spreading, Inc of Sheridan, Illinois, for 2025 Water Treatment Plant Waste Lime Sludge Removal Project at the unit price of $55.32/wet ton, for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1. ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0057 authorizing the Mayor to execute a contract with Stewart Spreading, Inc of Sheridan, Illinois, for the 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1 COMMITTEE RECOMMENDATION: ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0057 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH STEWART SPREADING, INC. FOR THE2025 WATER TREATMENT PLANT WASTE LIME SLUDGE REMOVAL PROJECT FOR A BASE BID IN AN AMOUNT NOT TO EXCEED $387,240.00 AND REJECT ALTERNATE NO. I BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Stewart Spreading, Inc of Sheridan, Illinois, for the 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1 in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] Stewart Spreading, Inc. Bluff City Construction, LLC Synagro Centra~ LLC City of West Chicago 3870 N. Route 71 2252 Sou!Jlwind Blvd. 435 Williams Ct., Suite 100 Tabulation of Bids Sheridan, IL 60551 Bartlett, IL 60103 Baltimore, MD 21220 2025 Water Treatment Plant Waste Lime Sludge Removal Project~ Date: July 29, 2025 - 11 :00 A.M.Opened b.V: Mehul Patel DRAFT Recorded bv: Ashlev Heidorn Unit Unit Unit Quantitu Price Total Price Total Price Total ITEMS I Units I Base Bid !waste Lime !-lime I WelTons I 7 000 ~U.32 e-..7240_00 No Bid No Bld NIA NIA Total As Raad $387,240.00 No Bid Disaualifled Total As Corrected $387,240.00 No Bid NIA Alternate BldlWaste Lime Sludae I WetTons I 7000 S82.75 .$579.250.DD UR.58 $620060.DD NIA NIA Total As Read $579,250.00 $620,060.00 Disqualified Total As Corrected $579,250.00 $620.060.DD NIA BID-TAB ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: I 4c e:i Resolution No. 25-R-0058- Contract Award - Graymont COMMITTEE AGENDA DATE: August 7, 2025Western Lime, Inc. - Hydrated Lime For Fiscal Year 2026 COUNCIL AGENDA DATE: August 18, 2025 in an amount not to exceed $392,600.00 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE ITEM SUMMARY: Hydrated Lime is one of the various chemicals used at the City's Water Treatment Plant. Approximately 1,300 tons of Hydrated Lime are used annually. Hydrated Lime is the key component to our softening process. Hydrated lime reacts with existing bicarbonate salts (Calcium, Magnesium, and most importantly, Radium) and converts them to insoluble carbonate salts, thus removing them to a great degree from the treated water. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on July 8, 2025, and sealed bids were opened on July 29, 2025. There were three (3) bids received. The results are below. Bidder Bid Amount Overall Rank Gravmont Western Lime, Inc. $392,600.00 1 Mississippi Lime Company $519,220.00 2 Carmeuse Lime & Stone $728,442.00 3 Univar Solutions USA, LLC No Bid N/A The lowest responsible bidder was Graymont Western Lime, Inc. of West Bend, WI, for a total contract price of $392,600.00 ($302.00/ton delivered). This represents a 16.7% decrease over FY 2025 unit prices ($362.50/ton delivered). A bid tab showing the results of the bid opening is attached for reference. Staff recommends that a contract be awarded to Graymont Western Lime, Inc. for the procurement of Hydrated Lime, at a unit price of $302.00/ton delivered, for an amount not to exceed $392,600.00 for FY 2026. For FY 2026, adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06-34-48-4626) to cover this expenditure. ACTIONS PROPOSED: Approve Resolution No. 25-R-0058 authorizing the Mayor to execute a contract with Graymont Western Lime, Inc. of West Bend, Wisconsin, for the procurement of Hydrated Lime for Fiscal Year 2026 in an amount not to exceed $392,600.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0058 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH GRA YMONT WESTERN LIME, INC. FOR THE PROCUREMENT OF HYDRA TED LIME FOR FISCAL YEAR 2026 IN AN AMOUNT NOT TO EXCEED $392,600.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Graymont Western Lime, Inc. of West Bend, Wisconsin, for the procurement of Hydrated Lime for Fiscal Year 2026 in an amount not to exceed $392,600.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] Mississippi Ume Company Canneuse Ume & Stone Univar Solutions USA, LLC Graymont Westem Ume, Inc. City of West Chicago 3870 S. Undbergh Blvd., Ste 200 44 Stanwtx St, 21st Fl 3075 Highland Pkwy Ste 200 2021 S 18th Ave, #102 Tabulation of Bids St. Louis, MO 63127-1308 Pittsburgh, PA 15222 Downers Grove, IL 60515 West Bend, WI 53095 2026 Deliveiy of Liquid Carbon Dioxide Date: July 29, 2025 - 11 :00 A.M. Opened by: Mehul PatelRecorded=bv: Ashlev Heidorn DRAFT Unit Unit Unit Unit Ouantitv Price Total Price Total Price Total Price Total ITEMS I Units I Base Bid loeliverv of Liauid Sodium Hvoochorite I Ton I 1300 $399.400 S519 ""00 $560.34 $728.442.00 NOBID S302.000 $392600.00 Total As Read S519.220.00 $728 . 422.00 NO BID $392.600.00 Total As Com>eted $519.220.00 $728,422.00 NOBID $392.600.00 BID-TAB ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0059 - Contract Award - Hoerr Construction, Inc. for the 2025 Sanitary Sewer Rehabilitation COMMITTEE AGENDA DATE: August 7, 2025 Project for an Amount Not to Exceed $500,000.00 COUNCIL AGENDA DATE: August 18, 2025 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE._________ _ ITEM SUMMARY: On June 2, 2022, the Infrastructure Committee recommended that staff discontinue the annual Sanitary Sewer Evaluation Survey (SSES) and put these funds toward addressing the defects identified in previous SSES Studies using methods of trenchless rehabilitation, manhole lining, and five feet of lateral lining within the public rights-of- way and easements. The 2025 Sanitary Sewer Rehabilitation Project (Project) will include a trenchless method of installing cured-in- place pipe (CIPP) inside 2556' of 27" sewer along Roosevelt Road. This sewer is part of the sanitary sewer interceptor that flows directly to the wastewater treatment plant. The Project will occur generally from 243 W Roosevelt Road to the intersection of Roosevelt Road and Bishop Street. The Project location was previously identified during prior SSES studies by RJN Group, as a location of inflow and infiltration. The Project is proposed in a largely commercial/residential area. The sanitary sewer within project limits is made of concrete pipe. Traditionally, the City has contracted with an engineering firm for bidding and construction oversite of this type of Project. To reduce costs and maximize the rehabilitation budget, staff reviewed various options for the City's Project including joint bidding and cooperative purchasing. Joint bidding is when two or more governmental entities or departments collaborate to submit a single bid for a project, often to combine resources and potentially lower costs. Cooperative purchasing, like joint bidding involves multiple local government entities pooling their resources and purchasing power to buy goods and services at lower prices through pre-negotiated contracts. These approaches leverage the collective buying power of multiple agencies, allowing them to access better pricing and terms. One such a national joint purchasing cooperative is OMNIA. Its purpose and objective is designed to provide benefits and efficiencies by complying with state bidding requirements in identifying qualified vendors of commodities, goods and services. The County of DuPage, IL Department of Procurement issued RFP 23-065-PW on October 19, 2023, to establish a national cooperative contract for Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure through OMNIA Cooperative Purchasing (executive summary attached). On November 28, 2023, proposals were received from three vendors. The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter negotiations with Hoerr Construction, Inc. and proceeded with contract award upon successful completion of negotiations. The contract award is for an initial three-year agreement from February 13, 2024, through February 12, 2027, with the option to renew for two (2) one-year periods through February 12, 2029. The prices established in this contract are available to other government agencies. It should be noted, Hoerr Construction, Inc. has completed similar projects for the City in 2023 and 2024 with satisfactory performance. After reviewing the cooperative purchasing option, staff determined the bid specifications prepared by County of DuPage meets industry standards and conform with the City's Project. The City will be using the following items for its Project. • CIPP (gravity & pressure) • Cleaning & Televising • Grouting • T-Lining & Lateral Lining ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO • Spray-Applied Lining • Open Cut Excavation & Point Repairs • Sectional Point Repair Liners • Bypass Pumping Hoerr Construction, Inc. provided a quote for $452,120 for this Project. To account for potential unforeseen conditions during construction, staff recommends authorizing the full budgeted amount of $500,000, though the quoted project cost is $452,120. The FY 2025 budget includes $500,000.00 under the Sewer Fund Account No. 05-34-43-4410 for the Project. Staff recommends awarding the contract to Hoerr Construction, Inc. of Goodfield, Illinois, for the 2025 Sanitary Sewer Rehabilitation Project for an amount not to exceed $500,000.00. ACTIONS PROPOSED: Approve Resolution No. 25-R-0059 authorizing the Mayor to award a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for an amount not to exceed $500,000.00, for the 2025 Sanitary Sewer Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0059 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONSTRUCTION CONTRACT WITH HOERR CONSTRUCTION, INC. OF GOODFIELD, ILLINOIS, FOR AN AMOUNT NOT TO EXCEED $500,000.00 FOR THE 2025 SANITARY SEWER REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for an amount not to exceed $500,000.00 for the 2025 Sanitary Sewer Rehabilitation Project, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure Executive Summary Lead Agency: County of DuPage, IL Solicitation: 23-065-PW RFP Issued: October 19, 2023 Pre-Proposal Date: PRE-PROPOSAL DATE Response Due Date: November 28, 2023 Proposals Received: #3 Awarded to: Hoerr Construction, INC. The County of DuPage, IL Department of Procurement issued RFP 23-065-PW on October 19, 2023, to establish a national cooperative contract for Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure. The solicitation included cooperative purchasing language in Section 6 - Scope of Services: DuPage County, IL, as the Principal Procurement Agency, defined in Attachment A, has partnered with OMNIA Partners, Public Sector ("OMNIA Partners") to make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing program. DuPage County, IL is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a "Participating Public Agency") and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on Attachment A, or as otherwise agreed to. Attachment A contains additional information about OMNIA Partners and the cooperative purchasing program. Notice of the solicitation was sent to potential offerers, as well as advertised in the following: • County of DuPage, IL website • OMNIA Partners website • USA Today, nationwide • San Bernardino County Sun, CA • Honolulu Star-Advertiser, HI • The Herald-News -Will County (IL) • The Advocate - New Orleans, LA • The New Jersey Herald, NJ • Daily Journal of Commerce, OR • The State, SC Version June 28, 2023 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] • Deseret News, UT • Richmond Times-Dispatch, VA • Seattle Daily Journal of Commerce, WA • Houston Community Newspapers, TX • Helena Independent Record, MT • Las Vegas Review-Journal, NV • Kennebec Journal, ME Socio-economic Outreach: To encourage participation of small businesses, minority owned businesses and women owned businesses, Illinois Disadvantage Business Enterprise lists were used in the outreach process. On November 28, 2023 proposals were received from the following offerors: • lnsituform Technologies, LLC • lnsituform Technologies USA, LLC • Hoerr Construction, INC. The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter' into negotiations with Hoerr Construction, INC. and proceeded with contract award upon successful completion of negotiations. Geographic Preferences: No geographic preferences were included in the evaluation of the responses. The County of DuPage, IL, OMNIA Partners and Hoerr Construction, INC. successfully negotiated a contract, and the County of DuPage, IL executed the agreement with a contract effective of February 13, 2024. Diversity Certification: Small Business Enterprise (SBE) Contract includes: • CIPP (gravity & pressure) • Cleaning & Televising • Grouting • T-Lining & Lateral Lining • Manhole Rehabilitation • Spray-Applied Lining • Open Cut Excavation & Point Repairs • Sectional Point Repair Liners • Bypass Pumping Term: Initial three-year agreement from February 13, 2024 through February 12, 2027 with the option to renew for two (2) one-year periods through February 12, 2029. Pricing/Discount: Line-item pricing was provided; see pricing sheet for additional details. Version June 28, 2023 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 c1PP Goodfield, IL 61742 PROJECT PROPOSAL & CONTRACT Project: West Chicago - Roosevelt Road 27" CIPP - OMNIA Contract #23-065 PW(3) 7/30/2025 Mehul Patel City of West Chicago 475 Main Street West Chicago, IL 60185 HOERR CONSTRUCTION, INC. to Provide: • Cured in Place Pipe {CIPP) for 27" Sanitary Sewer o Cleaning and televising of pipe prior to lining o All necessary equipment and labor for liner inversion & cure per ASTM F1216 o Reinstatement of service connections • Laterals that can be positively identified by sewer camera as plugged or capped will not be reinstated. All other laterals will be opened unless otherwise directed in writing by the owner o Post-lining televising with digital video report • Bypassing of normal sewer flows, dry weather work only • Work to be completed during normal work week, M-F daytime operations • Certificate of insurance with Hoerr Construction's standard coverages • Certified payrolls, if required or requested City of West Chicago to Provide: • Water for pipe cleaning operations, hydrant fill • Dump site for debris removed from pipe • Access to pipe being lined to include but not limited to the following: o Access for truck-sized equipment to all manhole lids associated with lining o Excavation point repairs needed due to collapsed pipe, lodged equipment, or obstructions unable to be removed with conventional sewer cleaning equipment and methods • Any necessary bonds, permits, fees, association dues, special insurance coverage, surface restoration, erosion control, deflection testing, air testing, or staking o Standard performance and payment bond can be provided at 2% of total quote Page 1 of 3 Email: info@hoerr.com - Website: hoerr.com Customer Initials: _ _ _ ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 CPP Goodfield, IL 61742 OMNIA Project Price: Item Description Quantity Unit Unit Price Total Price 507 Travel & Mobilization (CIPP Crew) 1 LS $13,200.00 $ 13 200.00 64 27" Clean and TV (CIPP Prep) 2730 LF $ 8.00 $ 21,840.00 9 27" x 10.5mm CIPP 2730 LF $ 121.00 $330,330.00 20 27" Additional 1.5mm (13.5mm final) 5460 LF $ 5.00 $ 27,300.00 37.2 Service Reinstatement in larger than 18" 5 EA $ 250.00 $ 1,250.00 92 Bvpass Svstem, setup to teardown, 4" 2 EA $ 1,500.00 $ 3,000.00 93 Bypass Svstem, setup to teardown, 6" 2 EA $ 3,000.00 $ 6,000.00 97 Set Up 6" Pump (Per Pump) 2 EA $ 2,000.00 $ 4,000.00 101 Set Up 6" Piping 1000 LF $ 8.00 $ 8,000.00 107 Operate 6" Pumoino Svstem (Per Pump) 6 DAY $ 2,000.00 $ 12,000.00 110 Bypass Pump Watch Labor 3 DAY $ 6,000.00 $ 18,000.00 185 Traffic control - IDOT 4 DAY $ 1,800.00 $ 7,200.00 Total CIPP: $452,120.00 All work will be completed in accordance with the specifications and bid documents entitled County of DuPage/Omnia Contract #23-065 PW(3) TRENCHLESS REHABILITATION AND MAINTENANCE OF PIPELINE INFRASTRUCTURE 23-065-PW which was bid on November 28, 2023. Thank you for the opportunity to quote this pipe lining project. If this proposal is accepted, regular payments to be made to Hoerr Construction, Inc. monthly as the work progresses, as billed, for the units that were installed. If a separate contract format is used, this document shall be included as an exhibit. This proposal may be retracted if not accepted within 30 days. If you have any questions, please call me at (309) 691-6653. ~~~ Mike Kaisner, Estimator/PM Hoerr Construction, Inc. Acceptance of Proposal The pricing, specifications, and conditions noted above and on the following pages of this proposal are agreeable and are accepted in full. By signing below, you have our authorization to complete the work as specified. Customer Authorized Signature Customer Printed Name Acceptance Date Page 2 of 3 Email: info@hoerr.com - Website: hoerr.com Customer Initials: __ _ ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 Goodfield, IL 61742 GENERAL CONDITIONS successors and amendments thereto, and all standards and regulations that have been or shall be promulgated by the parties hereunder or agencies which administer such safetyTHESE GENERAL CONDITIONS ("General Conditions") are incorporated by reference into acts. Contractor's Proposal (being the front page of this document). The services and work g. Operation and control of Customer's equipment shall be Customer's responsibility. defined to be performed by Contractor in the attached proposal (the "Services") shall be governed by these General Conditions. Section 5. INDEMNIFICATION. ~ CONTRACT DOCUMENTS. -a-.--- Customer shall indemnify, defend and hold Contractor and its directors, officers, To the extent of any conflict between or among the contract documents, the documents employees, agents, successors and assigns harmless from and against any and all loss, shall be Interpreted in the following order: (1) Contractor's Proposal, (2) these General damage, injury, claim, liability, demand, cost or expense, including, but not limited to Conditions, and (3) any other document. attorneys' fees, attributable to personal injury, bodily injury or property damage, including loss of use thereof, arising out of or relating to this Agreement, the site, the Services or the Section 2. LIENS AND LIEN WAIVERS. work, but only to the extent caused in whole or in part by Customer's breach of this -a-.--- Any lien waivers required of Contractor and/or its subcontractors/suppliers may Agreement or the negligence or willful acts or omissions of Customer or anyone for whose be conditional lien waivers, effective only upon the receipt of the funds identified in the lien acts or omissions Customer may be liable, including, but not'limited to, Customer's architect, waiver and after the check has been properly endorsed and paid by the bank upon which it engineer or any other contractor on the project. is drawn. b. Contractor shall indemnify, defend and hold Customer and its directors, b. Customer shall promptly furnish to Contractor, at the request of Contractor, officers, employees, agents, successors and assigns harmless from and against any and all information necessary and relevant for Contractor to evaluate and perfect its lien rights, loss, damage, injury, claim, liability, demand, cost or expense, including, but not limited to including, but not limited to, the legal description(s) of the site, the name address of the attorneys' fees, attributable to personal Injury, bodily injury or property damage, including record owner of each parcel of the site and Customer's interest in each identified parcel. loss of use thereof, arising out of or relating to the work, but only to the extent caused by the negligent or willful acts or omissions of Contractor or anyone for whose acts or Section 3. DELA VS. omissions Contractor may be liable. Contractor shall not be responsible for any delay or failure to perform if such delay or failure is caused by an occurrence beyond Contractor's reasonable control, including, but not limited Section 6. SITE CONDITIONS. to, site conditions, hazardous wastes, Customer's breach of a term of this Agreement, a. Contractor is not responsible for subsurface or concealed physical conditions at including, but not limited to, failure to timely pay Invoices in full, acts or omissions of or around the site. If subsurface or physical conditions are encountered at the site that Customer or anyone for whose acts or omissions Customer may be responsible, including, differ from those expressly indicated in the contract documents or are of an unusual but not limited to, other Customer contractors, government or other regulatory orders, rules nature that differ from those ordinarily found to exist and generally recognized as Inherent or decisions, changes in applicable law, war, terrorism, sabotage, riots or theft, labor in construction activities of the character provided for in the contract documents, then shortages, material shortages, lockouts, embargoes or strikes, fire or explosion or flood, notice by the observing party shall be given to the other party of such conditions. If such wind, rain, weather or other act of God. The time to complete the work shall be extended for conditions increase the time to perform the work, then the time to complete the work will a period of time at least equal to the delay caused by a foregoing event. Customer shall be be equitably adjusted in a duration at least equal to the delay caused by such condltion(s). liable to Contractor for any and all costs, expenses and damages incurred by Contractor that If such conditions increase the cost to perform the work, then the contract price shall be arise from or In any way relate to a foregoing event giving rise to the delay. equitably adjusted in an amount at least equal to the costs and expenses arising out of or relating to such condition(s). Section 4. CUSTOMER'S RESPONSIBILITIES. b. Contractor is not responsible for any liability loss, or expense, including but not a. If requested, Customer shall furnish surveys describing physical characteristics, legal limited to damage caused by any pre-existing condition of the property, where the limitations and utility locations for the site of the project, and a written legal description condition existed prior to the start of Contractor's Services. Customer shall be responsible of the site. The surveys and legal information shall Include, as applicable, grades and lines for loss of equipment, caused by the pre-existing conditions of the job site. of streets, alleys, pavements, and adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, Section 7. HAZARDOUS MATERIALS. boundaries and contours of the site; locations, dimensions and necessary data pertaining Any and all debris is represented by Customer to be non-hazardous and to require no to existing buildings, other improvements and trees; and information concerning available manifesting or special permitting. Contractor is not responsible for hazardous wastes or utility services and lines, both public and private, above and below grade, including inverts material (as such terms are defined under federal law) that may exist at the site. Contractor and depths. All the information on the survey shall be referenced to a project benchmark. assumes no possession or control for hazardous waste that may be present at the site. b. Customer assumes full responsibility to ascertain that the site is properly zoned Customer acknowledges that Contractor has played no part in and assumes no responsibility for the construction of the project and its intended use. for generation or creation of any hazardous waste that may exist at the site. Nothing in this c. Customer shall disclose, to the extent known to Customer, the results and reports of Agreement shall be construed or interpreted as requiring Contractor to assume the status prior tests, inspections or investigations conducted for the Services or relating to the site. of, and Customer acknowledges that Contractor does not act in the capacity nor assume Customer shall give prompt notice to Contractor whenever it becomes aware of any responsibilities of Customer or others, as an owner, handler, generator, operator, development, event or condition that materially or adversely affects the site or scope, transporter or arranger in the treatment, storage, disposal or transportation of any timing or cost of the work. hazardous waste. Contractor shall have no responsibility for the transportation, storage, d. Those services, information, surveys, reports and other information provided by treatment or disposition of contaminated or potentially contaminated hazardous waste, Customer under this Section are of the essence of the Services and these General Conditions whether directly or indirectly generated from Contractor's performance of the work. and Contractor shall be entitled to rely upon the accuracy and completeness thereof. Customer shall be responsible for the disposal of any such waste materials and shall be the e. In the event Customer provides labor for Contractor in the performance of the Services, named party on any such waste manifests. Notwithstanding anything to the contrary in this Customer will indemnify and hold harmless Contractor against any and all actual, threatened Agreement, Customer shall defend, indemnify and hold Contractor and its officers, or alleged claims, citations, fines, forfeitures, penalties, liens, causes of actions, suits, directors, employees, agents, consultants, contractors, successors and assigns harmless demands, damages, liabilities, losses, costs and expenses, including, but not limited to, from any and all claims arising out of or relating to the presence of hazardous wastes at the attorneys' fees arising out of any damages or Injuries related to the work performed by such site or the treatment, storage, transportation or disposition of the same. laborers provided by Customer. Customer shall maintain insurance relating to the Customer's performance of any Services by Customer and shall also waive all rights of subrogation against Section 8. WAIVER OF CONSEQUENTIAL DAMAGES. Contractor arising out of the work under Contractor's Proposal and these General Conditions. Customer and Contractor mutually waive against the other party any and all indirect, f. Both Contractor and Customer shall comply with all federal, state and local permits, consequential and incidental damages arising out of or relating to the work or this laws, codes, ordinances, rules, decisions and regulations applicable to the Services or this Agreement, including a breach thereof. agreement, including, but not limited to, such codes, ordinances, rules, decisions and regulations relating to labor, employment, prevailing wage, permit restrictions, job site Section 9. INSURANCE. safety and the environment. Both parties shall also comply with all specific safety During the construction of any said project, Contractor and Customer agree to maintain requirements promulgated by any governmental authority, including, without limitation, insurance coverage covering the work for the Services and activity of each party. the requirements of the Occupational Safety Health Act of 1970, inclusive, and all Page 3 of 3 Email: info@hoerr.com Website: hoerr.com Customer Initials: ___ _ ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0060 - Change Order No. 1 - Bluff City Construction, LLC. for the West Washington Street Soil COMMITTEE AGENDA DATE: August 7, 2025 COUNCIL AGENDA DATE: August 18, 2025Removal Project in an Amount Not to Exceed $67,967.05 for a Revised Contract value of $647,898.50 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE. _________ _ ITEM SUMMARY: The City currently owns a series of properties (collectively measuring ~14 acres in total) located near 119 West Washington Street in West Chicago, Illinois (the Site). The City wishes to redevelop the Site for various potential uses (municipal, commercial and/or residential); however, the Site has been found to be contaminated due to historical operations. The City wishes to pursue and obtain a No Further Remediation (NFR) letter for the Site to both protect the human health of potential future users of the Site and to enhance the Site's marketability to potential developers. The Site was enrolled in the Illinois Site Remediation Program (SRP) in August 2015. Various subsurface investigations and remedial activities were performed at the Site. The results of these investigations delineated several areas that required excavation to receive the NFR letter. A Comprehensive Site Investigation Report (CSIR), Remedial Objectives Report (ROR), and Remedial Action Plan (RAP) were submitted in August 2015. The Illinois Environmental Protection Agency rejected these reports due to various deficiencies. When she was an Illinois State Representative, current State Senator Karina Villa, was successful in securing $600,000 in grant funding through the Illinois Department of Commerce and Economic Opportunity (DCEO) for this Project. On June 15, 2023, the City received an executed grant agreement from DCEO for this Project. This is a reimbursement grant for which funds must be expended by March 31, 2026. On April 21, 2025, the City Council approved Resolution No. 25-R-0030 authorizing the Mayor to award a construction Contract to Bluff City Construction, LLC of Bartlett, Illinois, for the West Washington Street Soil Removal Project in an amount not to exceed $579,931.45.The scope of work generally consists of contaminated soil removal and disposal, clean construction demolition debris removal and disposal, concrete and asphalt removal and disposal, backfill excavation areas, site restoration, and all incidental and miscellaneous work necessary to complete the Project as shown on the bid documents. The intent of the bid documents was to utilize the available grant funds prior to sunset date based on a conceptual plan completed during the Future City Hall Space Needs Assessment Study. The construction work began in June 2025 but quickly became a stop-go Project. There are approximately forty-eight soil borings conducted throughout the site. The excavation limits in the bid documents were estimated based on the results of these soil borings and the conceptual plan. Essentially, the Project has four excavation areas, northeast (3-feet depth); northwest (10-feet depth); southwest (3-feet depth) and southeast (3-feet depth). The open excavations are in the northwest and southwest. Once the excavation estimated limits are reached, the environmental professionals conduct soil sampling at the perimeter of the excavation walls. These samples are then sent to the lab for testing. If the sample test reveals presence of exceeding levels of contamination, further excavation limits are determined based on professional judgement. If the sample test returns clear, the excavation is ceased and backfill work can proceed. The Project team is still working through the open excavations in the northwest and southwest. Excavation in the southeast and northeast areas has not started yet. Furthermore, the stockpile of material generated from City's utility and maintenance operations over the years was anticipated to meet Clean Construction Demolition Debris (CCDD) disposal standards, but subsequent testing determined it did not qualify. As such, the stockpile needs to be disposed of at a landfill. The bidding documents had estimated the removal of 500 cubic yards of stockpile material to keep the Project cost within the orant amount. ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Based on the site survey of the stockpile, there are approximately 2,750 cubic yards of stockpile material in two separate piles, approximately 1,380 cubic yard stockpile located in the center part of the site and approximately 1,370 cubic yards located along the east fence line. Based on the above construction status and evolving status of the proposed conceptual plan for the site, staff is recommending the following scope changes. • Eliminate the excavation areas in the northeast and southeast • Add removal and disposal of the stockpile located in the center part of the site to a landfill • Add removal and disposal of the stockpile located along the east fence line of the site to a landfill The following table summarizes the additional work and its associated costs to date. No. Additional Work Item Reasoning for additional work Cost 1 Contaminated Soil Removal Eliminate the excavation areas in the $34,135.38 northeast and southeast (~2,324 CY). Add removal and disposal of the stockpile located in the center part of the site to a landfill (~1,380 CY). Add removal and disposal of the stockpile located along the east fence line of the site to a landfill (~1,370 CY) 2 Clean Construction Demolition Debris Soil Stockpile of material from City's ($16,345.00) Removal maintenance and utility operations 3 Excavation Backfill CA-6 Partial backfill savings from eliminating ($16,001 .87) the excavation areas in the northeast and southeast (~1,297 CY). Additional backfill is required for step-out excavation. Savings estimated at 50% of the eliminated quantitv. 4 Excavation Backfill Clay Partial backfill savings from eliminating ($7,086.05) the excavation areas in the northeast and southeast (~688 CY). Additional backfill is required for step-out excavation. Savings estimated at 50% of the eliminated quantitv. 5 Topsoil Partial backfill savings from eliminating ($1,735.41) the excavation areas in the northeast and southeast (~136 CY). Additional backfill is required for step-out excavation. Savings estimated at 50% of the eliminated quantitv. 6 Contingency If necessary, this item will be used to $75,000.00 further extending excavation limits/backfill for northwest and southwest plus standby pay due to stop-go nature of the project. The FY 2025 Capital Projects Fund (08-34-53-4810) includes $1,676,000, which covers construction and , management costs. This change order, which reflects a net scope adjustment, remains within the approved project budget and aligns with the goal of maximizing the use of available grant funding prior to the March 31, 2026 deadline. It should be noted that, for bidding purposes staff reduced the scope of the work significantly throughout the Project due to uncertainty about exact locations and volume of excavation associated with the future build-out plans for the site. This chan e order further reduces the excavation volume due to an evolvin conce tual Ian for the site. Once ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO the conceptual plan is finalized and approved by the City Council, the exact locations of excavation and remediation will need to be re-visited. ACTIONS PROPOSED: Approve Resolution No. 25-R-0060 authorizing the Mayor to approve Change Order No. 1 with Bluff City Construction, LLC of Bartlett, Illinois, for the West Washington Street Soil Removal Project in an amount not to exceed $67,967.05 for a revised contract value of $647,898.50 COMMITTEE RECOMMENDATION: ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0060 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CHANGE ORDER NO. 1 WITH BLUFF CITY CONSTRUCTION, LLC OF BARTLETT, ILLINOIS, FOR THE WEST WASHINGTON STREET SOIL REMOVAL PROJECT IN AN AMOUNT NOT TO EXCEED $67,967.05 FOR A REVISED CONTRACT VALUE OF $647,898.50 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Change Order No. 1 with Bluff City Construction, LLC of Bartlett, Illinois, for the West Washington Street Soil Removal Project in an amount not to exceed $67,967.05 for a revised contract value of $647,898.50, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0061 - Change Order No. 1 - COMMITTEE AGENDA DATE: August 7, 2025Independent Mechanical Industries for the A2O COUNCIL AGENDA DATE: August 18, 2025 Phosphorus Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an Amount Not to Exceed $105,800.00 for a Revised Contract Amount Not to Exceed $5,120,800.00 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE, _________ _ ITEM SUMMARY: The West Chicago/Winfield Wastewater Authority (WCWWA) Regional Wastewater Treatment Plant (WWf P) operates under an NPDES permit regulated by the Illinois Environmental Protection Agency (IEPA); Permit No. IL0024369. As authorized by the Clean Water Act, the NPDES Permit Program controls water pollution by regulating point sources that discharge pollutants into waters of the United States. Water pollution degrades surface waters, making them unsafe for drinking, fishing, swimming, and other activities. Industrial, municipal, and other facilities must obtain permits from the IEPA if their discharges go directly to surface waters and must renew their permits every five years. For years, the USEPA has pressured the IEPA to impose new and stricter nutrient removal limitations on wastewater treatment plants consistent with national policy. The most recent IEPA NPDES permit for the WCWWA wwrP expires on April 30, 2027. Since 2015, the WCWWA has been a member of one local environmental group, the DuPage River Salt Creek Workgroup (DRSCW), formed in 2005 in response to concerns about Total Maximum Daily Loads (TMDLs) being set for the East & West Branches of the DuPage River and Salt Creek, which is made up of local communities, Publically Owned Treatment Works (POTWs) or wwrPs, and private environmental organizations. The DRSCW has been working to produce comprehensive data sets for local watersheds to determine and resolve priority stressors to local aquatic systems. The organization continues to implement targeted watershed activities that resolve priority waterway problems efficiently and cost effectively. Working directly with the other environmental groups and the IEPA, the DRSCW has created, submitted, and received support for the implementation of special permit conditions and stream restoration projects. It is DRSCW's plan that implementation of its stream restoration projects will produce the greatest improvement in water quality and habitat for less money than individual POTW projects. Because of being a member of the DRSCW and paying Project Funding Assessments, participating POTWs received a temporary reprieve from the IEPA to upgrade its own POTW and comply with strict phosphorus limits likely to be imposed by the IEPA. The WCWWA agreement with DRSCW expired on December 31, 2022, at which time WCWWA stopped paying Project Funding Assessments. As a result, in WCWWA's current NPDES permit, a special condition has been added which states the total phosphorus removal limits of 1.0 mg/I would be effective Oct 1, 2026. On December 7, 2020, authorized by Resolution No. 20-R-0076, the Mayor executed a contract with the Donohue & Associates, Inc. (Donohue) for a Phosphorus Removal Pilot Study at the West Chicago/Winfield Wastewater Authority (WCWWA) Regional Wastewater Treatment Plant. This Study was completed and the final report was provided in January 2022. The study recommended four different options to reduce the total phosphorus limits below 1.0 mg/I. After review of the report and discussions with wwrP contracted staff, the consensus is to implement an option called "Anaerobic/Anoxic/Oxic (A2O)" to achieve the total phosphorus limits. This option will also provide the WCWWA with total nitrogen removal, limits for which will be coming down the road. With this option, the Study shows, WCWWA can achieve 0.37 mg/I total phosphorus removal limits, which would be siQnificantly below the 1.0 mQ/1. The IEPA has previously suQQested more strinQent total phosphorus limits ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO including 0.5 mg/I and 0.1 mg/I. On February 20, 2023, the City Council authorized Resolution No. 23-R-0006 authorizing Donohue to perform all required design engineering services related to the A2O Phosphorus Removal Project. On May 20, 2024, the City Council authorized Resolution No. 24-R-0045 to approve a Contract with Independent Mechanical Industries of Elk Grove Village, Illinois, for the A2O Phosphorus Removal Project at the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an amount not to exceed $5,015,000.00. The Project scope of work includes physical modifications to the existing aeration basins, pulled air mixing system, electric actuators, pumps, diffusers and other necessary items. Please note, the current Project scope was reduced significantly to stay within budget. The major cuts included removing Return Activated Sludge (RAS) pumps, chemical polishing system, and modified electrical scope. By implementing the reduced Project scope, WCWWA can achieve 0.6 mg/I total phosphorus removal limits, which would be below the 1.0 mg/I. The construction on this Project began in fall 2024 and was suspended through the winter 2024-25 season. The construction resumed in March 2025. To date, the Project has run into some unforeseen circumstances as well as some necessary changes that are required for completing the Project. To date, ten additional scope of work items have been identified. The following table summarizes the additional work and its associated costs. No. Additional Work Item Reasoning for additional work Cost 1 Stainless Steel Internal Mixed Liquor Material change request by the $(54,000.00) Recirculation {IMLR) Piping in lieu of contractor to provide project savings Ductile Iron Pipe 2 IMLR Pump Variable Frequency Drive In order to obtain a standard IMLR $13,478.00 Upsize pump (without integral VFD) , VFD size needed to be upsized to accommodate next standard. 3 Selector Zone Wall Flaps Allow drainage and still prevent short- $29,209.00 circuiting or mixing of aerated wastewater with the non aerated anoxic selector zone while in service. 4 Remove Aeration Tank Effluent Weir Lower aeration tank water elevation on $12,696.00 downstream side of anoxic zone selector wall to enhance positive flow to aerobic zone. 5 Conduit work for Compressor Denied $0 6 Switch panel support area from concrete Grating allowed room for existing $(973.00) to fabricated/ grated piping under the walkway compared to a concrete slab. 7 Aeration Tanks 3 and 4 stop gate delete Gates are failing and/or stuck as well $16,709.00 and fill wall opening as some deteriorated concrete around the gates 8 Aeration Tank 3 Cleaning Additional Cleaning required after $11,631.00 failure of existing gate on Tank 3 allowed mixed liquor into the tank while it was down for improvements. 9 Aeration Tanks 1 and 2 stop gate delete Gates are failing and/or stuck as well $77,050.00 and fill wall opening as some deteriorated concrete. All project costs, including this change order, are funded by the West Chicago/Winfield Wastewater Authority WCWWA and do not im act the Cit 's General Fund. ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0061 authorizing the Mayor to execute a Change Order No. 1 with Independent Mechanical Industries of Elk Grove Village, Illinois, for the A2O Phosphorus Removal Project at the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an amount not to exceed $105,800.00 for a Revised Contract Amount Not to Exceed $5,120,800.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0061 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CHANGE ORDER NO. 1 WITH INDEPENDENT MECHANICAL INDUSTRIES OF ELK GROVE VILLAGE, ILLINOIS, FOR THE A2O PHOSPHORUS REMOVAL PROJECT AT THE WEST CHICAGO/WINFIELD WASTEWATER AUTHORITY REGIONAL WASTEWATER TREATMENT PLANT IN AN AMOUNT NOT TO EXCEED $105,800.00 FOR A REVISED CONTRACT AMOUNT NOT TO EXCEED $5,120,800.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Change Order No. 1 with Independent Mechanical Industries of Elk Grove Village, Illinois, for the A2O Phosphorus Removal Project at the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an amount not to exceed $105,800.00 for a Revised Contract Amount Not to Exceed $5,120,800.00, m substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August, 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez