===== PDF PAGE 37 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: LfJ3 .. Resolution No. 25-R-0053 - Contract Award - Yellowstone COMMITTEE AGENDA DATE: August 7, 2025Landscape, Inc. - 2025 Fall Parkway Tree Planting COUNCIL AGENDA DATE: August 18, 2025Program in an Amount Not to Exceed $81,660.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE ITEM SUMMARY: In September 2024, the City of West Chicago Public Works Department applied for a Tree Equity Grant for Disadvantaged Community and received $300,000 in grant funds through the Morton Arboretum to implement a Fall Parkway Tree Program for 2025, 2026 and 2027. The grant funds have a sunset date of June 1, 2028. For this reimbursement grant program, the City plans to use $100,000 in funding for each program year. The underlying funding source is the United States Department of Agriculture (USDA) Forest Service Urban and Community Forestry. The 2025 Fall Tree Planting Program (Program) consists of providing and planting 195 parkway trees in various locations within the corporate limits of the City of West Chicago which are deemed disadvantaged. The scope of work also includes installation of two TreeDiapers at each planting location for watering purposes. A location map depicting the eligible area is attached. A Notice to Bidders was advertised in the Daily Herald on July 8, 2025, as well as on an online bidding platform QuestCDN. The sealed bids were opened on July 29, 2025. Of the six plan holders only four submitted a bid. The results are below. Bidder Name Bid Amount Rank Yellowstone Landscape, Plainfield, $81,660.00 1 IL The Fields on Caton Farms, Inc., $85,980.00 2 Crest Hill, IL Langton Group, Woodstock, IL $102,135.90 3 KP Fencing, Peoria, IL $192,685.00 4 GC Designs, Inc., Minooka, IL* NA NA Estimate $100,000.00 NIA *Disqualified Bidder- Did not submit a required bid bond. Yellowstone Landscape, Inc. has previously completed tree planting programs for the City with satisfactory performance. Staff recommends that a contract be awarded to Yellowstone Landscape, Inc. for services related to the 2025 Fall Parkway Tree Planting Program, for an amount not to exceed $81 ,660.00. The grant award was announced after the FY2025 budget process was completed. As such, this is an unfunded item for FY 2025; however, there are funds available in the Capital Funds (08-34-53-4670) to complete this program in 2025. Staff will seek reimbursement at the conclusion of the Program. ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0053 authorizing the Mayor to execute a contract with Yellowstone Landscape, Inc. of Plainfield, Illinois, for the 2025 Fall Parkway Tree Planting Program for an amount not to exceed $81,660.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0053 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH YELLOWSTONE LANDSCAPE, INC. FOR THE 2025 FALL PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $81,660.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Yellowstone Landscape, Inc. of Plainfield, Illinois, for the 2025 Fall Parkway Tree Planting Program for an amount not to exceed $81,660.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] r • Duntlltn ... I I ~ I I i;;;· ~ Jr ~ I ~ '0 .,,, .... I er : u .. ~ Rd I cc >< . .x 1 "' Lles 1'.,,,, '1',4 " C: ,, z- "';, I<,.<' ri 0 ~ 'Occ " t;. '- Se . . I C: -;;j ,s: t \l,aln St u. :, - "'<► ! 1!J :.: Carol Str..... m ,>\ l ~ St. Charles "'..: .,, 1?, p,a\t\~ Tilftllel'Rldge ~ ---- t ~eAlrpon; - _. •. Nonhwoodl?f Rd ~ ··7,--~J·-·--•-,r \i'. r~ -... j .,. Genl!V~ Rd Geneva 11[ - ~' West,.:hlca~ o :t ,11.:II ~c • !!!, ::l •1«Jjt BO(jft :; ~ - \~ . ~ 1r1 ~ W~ [I\IP31JC _,...JfJ I'_) Wov& Wheaton ~.f l'lf~H 0 ·l, Crl!d I, I 77 (E_ il ~ Batavia -~~----- :1 \\ 1:1i.~11w,111 I 00v. 9-~ ..::,\ :J 2S1 ;,o I , l ''- II ..__.13 J ~ .. ... .....~ ,, \Varr-(lnv!lle ;,o I ... LL Danacla i Hetrick Lake \ I - "' Nort~: Al!rora at1tcr ~ 'I [ill 14'_1 Longwood• ' -z. Stob Plains 0 Etl-S-t I ~fl,- 1bors I ® -- ~ ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] Yellowstone Landscape The Fields on Caton Fann, Inc. Langton Group KP Fencing dba FencePeoria City of West Chicago 23940 W. Andrew Road 2412 Hacker Drive 4510 Dean Street 315NWalnutSt Tabulation of Bids Plainfield, IL 60586 Crest Hill, IL 60403 Woodstock, IL 60098 Wenona, IL 61377 2025 PARKWAY TREE PLANTING PROGRAMDate:~July 29, 2025 11:00AM Opened by: Mehul Patel Recorded bv: Ashlev Heidom Unit Unit Unit Unit ITEMS ~ Units Quantitv Price Total Price Total Price Total Price Total 1 Hvbrid Elm / EACH 15 S275.00 $4125.00 S295.00 $4425.00 $349.97 S5 249.55 $800.00 S12 000.00 2 Hackbe1JV / ~' EACH 15 S293.00 54 395.00 5315.00 u125.00 $384.10 55 761.50 S800.00 $12 000.00 ... 3 Kentuckv Coffeetree (fruitless soecie~\ / EACH 15 S309.00 $4 635.00 S320.00 $4 800.00 $393.85 $5 907.75 S800.00 S12 000.00 - ~ " EACH 15 $322.00 $4 830.00 .$320.00 S4 800.00 $528.72 $7 930.80 $800.00 S12 000.00 4 Bald~nress / ~r / ' 5 London Planetree ti' ~ / EACH 15 $287.00 54 305.00 $315.00 $4 725.00 5364.60 $5 469.00 S8oo_oo 512 000.00 6 Silver Linden / EACH 15 S284.00 S4 260.00 $305.00 $4 575.00 $379.22 $5688.30 $800.00 S12 000.00 7 Red Buckeve / EACH 15 $309.00 li635.00 S345.00 S5175.00 $393.85 S5 907.75 S800.00 $12 000.00 8 Frontier Elm ' "'"'--/ EACH 15 S272.00 uo30.oo $315.00 S4 725.00 5349.97 55.249.55 5800.00 $12 000.00 9 Yellowwood ' EACH 15 S299.00 $4485.00 S325.00 S4 875.00 $408.47 56 127.05 s900.oo S12 000.00 10 Amur Maackia EACH 15 $316.00 li740.00 5345.00 $5175.00 $437.72 $6.565.80 $800.00 S12 000.00 11 Servicebe1JV EACH 15 S295.00 $4425.00 S335.00 S5025.00 $379.22 55 688.30 11100.00 S12 000.00 12 Redbud EACH 15 $302.00 $4.530.00 5345.00 S5 175.00 lin3.60 S6 054.00 $800.00 S12 000.00 13 Tree Llac EACH 15 S295.00 $4 425.00 $305.00 $4 575.00 $393.85 $5 907.75 11100.00 $12 000.00 14 TreeDiaoer TD36R Treemats (2 ner tree renuiredl EACH 390 $43.00 $16 770.00 $43.00 $16 770.00 $37.52 S14 632.80 564.10 $24 999.00 15 Suoolemenlal Waterina EACH 3 $2.340.00 57 020.00 S2 145.00 S6 435.00 S3 332.00 $9 996.00 $3 895.00 $11 &85.00 Total As Read $81,621.00 $85 980.00 $102,135.31 S192.685.oo Total As Corrected $81,660.00 $85,980.00 $102 135.90 $192,684.00 BID-TAB