===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4-~L-, Resolution No. 25-R-0054 - Contract Award - Landscape Material & Firewood Sales, Inc. for the Purchase of Coarse COMMITTEE AGENDA DATE: August 7, 2025 and Fine Aggregate Material Delivered for FY 2025 in an COUNCIL AGENDA DATE: August 18, 2025 Amount Not to Exceed $61 ,830.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE ITEM SUMMARY: Aggregate materials, such as gravel, rock, and sand, are used in numerous maintenance and repair activities performed by the staff in the Public Works Department. Examples include shoulder work on unimproved roads and alleyways and backfill for underground utility (e.g., water main, sanitary sewer, and storm sewer) repairs within the right-of-way and utility easements. Aggregate material is ordered and delivered to the Streets Division or directly to the job site on an as-needed basis; therefore, total quantities vary each year. The actual quantities correlate directly with the number of utility repairs such as water main breaks and sanitary sewer repairs. Staff prepared bid specifications using estimated quantities for the purpose of establishing unit prices for FY 2025. The contract specifications allow for variations in total unit quantities ordered based on the needs for each item, provided the total contract amount does not exceed the award amount. A public bid notice was placed in the Daily Herald on July 8, 2025. A bid notice was also placed on the online bidding platform called QuestCDN on the same date. Staff opened bids on July 29, 2025, and the following are the bid results: CONTRACTOR BID AMOUNT RANK Landscape Material & Firewood Sales, Inc. $61,830.00 1 Anthem Excavation & Demolition, Inc. $73,800.00 2 Hauling Solutions, Inc. $83,053.00 3 ENGINEER'S EST/MA TE NIA NIA Landscape Material & Firewood Sales, Inc. of West Chicago, Illinois submitted the lowest responsible bid in the amount of $61,830.00. The FY 2025 budget includes $10,000 in the Sewer Fund Account 05-34-43-4638 and $35,000 in the Water Fund Account 06-34-47-4621. If needed, additional funds are also available in General Fund Account 01-09-24-4650. The staff recommend awarding the contract to Landscape Material & Firewood Sales, Inc. for FY 2025 Coarse and Fine Aggregate Material Delivered and authorizing a Purchase Order in the amount not to exceed $61,830.00. ACTIONS PROPOSED: Approve Resolution No. 25-R-0054 authorizing the Mayor to execute a contract with Landscape Material & Firewood Sales, Inc. for the purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in an amount not to exceed $61,830.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0054 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH LANDSCAPE MATERIAL & FIREWOOD SALES, INC. FOR THE PURCHASE OF COARSE AND FINE AGGREGATE MATERIAL DELIVERED FOR FY 2025 IN THE AMOUNT NOT TO EXCEED $61,830.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with Landscape Material & Firewood Sales, Inc. of West Chicago, Illinois, for the purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in the amount not to exceed $61,830.00 in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025 AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] Landscape Matena1 & Firewood Antnem Excavation & Sales, Inc. Demolition, Inc. Hauling Solutions, Inc. City of West Chicago 27W250 Saint Charles Road POBox496 38921 N. Cedar Crest Dr. Tabulation of Bids West Chicago, IL 60185 Itasca, IL 60143 Lake Villa, IL 60046 Project Name: 2025 Coarse & Fine Aggregate Material Delivered ; Date: July 29, 2025- 11:00 A.M. Opened by: Mehul Patel Recorded bv: Ashlev Heidorn nRAFT Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total 1 CA-6 CRUSHED STONE #8 TON 1500 $19.35 S29 025.00 $22.00 $33000.00 $27.35 $41025.00 2 CA-11 CRUSHED STONE ¾ chios TON 500 $24,60 $12.300.00 $32.00 S16000.00 $31.00 $15.500.00 3 CA-1 CRUSHED LIMESTONE 3" TON 150 $25.60 ~~ 840.00 $30.00 li 500.00 $30.50 $4.575.00 4 FA-5 SCREENINGS TON 100 $13.40 S1 340.00 S17.00 S1 700.00 S22.29 S2 229.00 5 ¾ • WASHED GRAVEL TON 500 s20.6s s10 32s.oo $26.00 $13 ODO.OD S29.86 S14 930.00 6 FA-2SAND TON 200 $25.00 l.S 000.00 $28.00 l.S 600.00 S23.97 $4.794.00 Total As Read $61 830.00 $73 800.00 $83,053.00 Total As Cor:rected $61.830.00 $73 800.00 $83,053.00 BID-TAB