===== PDF PAGE 51 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4-~ - ยท r-. Resolution No. 25-R-0057 - Contract Award - Stewart COMMITTEE AGENDA DATE: August 7, 2025Spreading, Inc. - 2025 Water Treatment Plant Waste Lime COUNCIL AGENDA DATE: August 18, 2025 Sludge Removal Project for a Base Bid in an Amount Not to Exceed $387,240.00 and Reject Alternate No. 1 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Tia Messino SIGNATURE As part of the City's water treatment process, hydrated lime is used to treat and soften the raw water. When the lime bonds with targeted minerals (i.e., radium, calcium, magnesium, etc.) sludge is generated. The sludge is transferred to three exterior holding lagoons until contractually removed. Typically, the removal takes place on a bi-annual basis and the waste is taken to a landfill. The last such project was completed in late 2023. To provide cost savings, City staff have been exploring the idea of land application of the lime sludge. For consistent budgeting purposes, staff intends to remove lime sludge from one of the three lagoons annually. Based on the lab results, the City's lime sludge meets the criteria for land application. Plans and bid specifications were prepared for a base bid using land application option and an alternate bid for the landfill option. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on July 8, 2025, and sealed bids were opened on July 29, 2025. There were three bids received. The results are below. Bid Amount- Bid Amount- Bidder Overall Rank Base Bid Alternate No. 1 Stewart SpreadinQ, Inc. $387,240.00 $579,250.00 1 Bluff City Construction, LLC No Bid $620,060.00 2 Svnaoro Central, LLC* Disqualified Disqualified N/A *Disqualified for failure to acknowledge a bid addendum The lowest responsible bidder was Stewart Spreading, Inc of Sheridan, Illinois, for a total base bid price of $387,240.00 ($55.32/wet ton - land applied). The City has budgeted $300,000.00 in the 2025 Budget under account 06-34-48-4210. There are sufficient funds available in account 06-34-48-4430 to cover the additional $87,240.00 required to complete this project. Staff recommend awarding a contract to Stewart Spreading, Inc of Sheridan, Illinois, for 2025 Water Treatment Plant Waste Lime Sludge Removal Project at the unit price of $55.32/wet ton, for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1. ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 25-R-0057 authorizing the Mayor to execute a contract with Stewart Spreading, Inc of Sheridan, Illinois, for the 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1 COMMITTEE RECOMMENDATION: ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0057 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH STEWART SPREADING, INC. FOR THE2025 WATER TREATMENT PLANT WASTE LIME SLUDGE REMOVAL PROJECT FOR A BASE BID IN AN AMOUNT NOT TO EXCEED $387,240.00 AND REJECT ALTERNATE NO. I BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Stewart Spreading, Inc of Sheridan, Illinois, for the 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid amount not to exceed $387,240.00 and reject Alternate No. 1 in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] Stewart Spreading, Inc. Bluff City Construction, LLC Synagro Centra~ LLC City of West Chicago 3870 N. Route 71 2252 Sou!Jlwind Blvd. 435 Williams Ct., Suite 100 Tabulation of Bids Sheridan, IL 60551 Bartlett, IL 60103 Baltimore, MD 21220 2025 Water Treatment Plant Waste Lime Sludge Removal Project~ Date: July 29, 2025 - 11 :00 A.M.Opened b.V: Mehul Patel DRAFT Recorded bv: Ashlev Heidorn Unit Unit Unit Quantitu Price Total Price Total Price Total ITEMS I Units I Base Bid !waste Lime !-lime I WelTons I 7 000 ~U.32 e-..7240_00 No Bid No Bld NIA NIA Total As Raad $387,240.00 No Bid Disaualifled Total As Corrected $387,240.00 No Bid NIA Alternate BldlWaste Lime Sludae I WetTons I 7000 S82.75 .$579.250.DD UR.58 $620060.DD NIA NIA Total As Read $579,250.00 $620,060.00 Disqualified Total As Corrected $579,250.00 $620.060.DD NIA BID-TAB