===== PDF PAGE 58 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0059 - Contract Award - Hoerr Construction, Inc. for the 2025 Sanitary Sewer Rehabilitation COMMITTEE AGENDA DATE: August 7, 2025 Project for an Amount Not to Exceed $500,000.00 COUNCIL AGENDA DATE: August 18, 2025 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE._________ _ ITEM SUMMARY: On June 2, 2022, the Infrastructure Committee recommended that staff discontinue the annual Sanitary Sewer Evaluation Survey (SSES) and put these funds toward addressing the defects identified in previous SSES Studies using methods of trenchless rehabilitation, manhole lining, and five feet of lateral lining within the public rights-of- way and easements. The 2025 Sanitary Sewer Rehabilitation Project (Project) will include a trenchless method of installing cured-in- place pipe (CIPP) inside 2556' of 27" sewer along Roosevelt Road. This sewer is part of the sanitary sewer interceptor that flows directly to the wastewater treatment plant. The Project will occur generally from 243 W Roosevelt Road to the intersection of Roosevelt Road and Bishop Street. The Project location was previously identified during prior SSES studies by RJN Group, as a location of inflow and infiltration. The Project is proposed in a largely commercial/residential area. The sanitary sewer within project limits is made of concrete pipe. Traditionally, the City has contracted with an engineering firm for bidding and construction oversite of this type of Project. To reduce costs and maximize the rehabilitation budget, staff reviewed various options for the City's Project including joint bidding and cooperative purchasing. Joint bidding is when two or more governmental entities or departments collaborate to submit a single bid for a project, often to combine resources and potentially lower costs. Cooperative purchasing, like joint bidding involves multiple local government entities pooling their resources and purchasing power to buy goods and services at lower prices through pre-negotiated contracts. These approaches leverage the collective buying power of multiple agencies, allowing them to access better pricing and terms. One such a national joint purchasing cooperative is OMNIA. Its purpose and objective is designed to provide benefits and efficiencies by complying with state bidding requirements in identifying qualified vendors of commodities, goods and services. The County of DuPage, IL Department of Procurement issued RFP 23-065-PW on October 19, 2023, to establish a national cooperative contract for Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure through OMNIA Cooperative Purchasing (executive summary attached). On November 28, 2023, proposals were received from three vendors. The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter negotiations with Hoerr Construction, Inc. and proceeded with contract award upon successful completion of negotiations. The contract award is for an initial three-year agreement from February 13, 2024, through February 12, 2027, with the option to renew for two (2) one-year periods through February 12, 2029. The prices established in this contract are available to other government agencies. It should be noted, Hoerr Construction, Inc. has completed similar projects for the City in 2023 and 2024 with satisfactory performance. After reviewing the cooperative purchasing option, staff determined the bid specifications prepared by County of DuPage meets industry standards and conform with the City's Project. The City will be using the following items for its Project. • CIPP (gravity & pressure) • Cleaning & Televising • Grouting • T-Lining & Lateral Lining ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO • Spray-Applied Lining • Open Cut Excavation & Point Repairs • Sectional Point Repair Liners • Bypass Pumping Hoerr Construction, Inc. provided a quote for $452,120 for this Project. To account for potential unforeseen conditions during construction, staff recommends authorizing the full budgeted amount of $500,000, though the quoted project cost is $452,120. The FY 2025 budget includes $500,000.00 under the Sewer Fund Account No. 05-34-43-4410 for the Project. Staff recommends awarding the contract to Hoerr Construction, Inc. of Goodfield, Illinois, for the 2025 Sanitary Sewer Rehabilitation Project for an amount not to exceed $500,000.00. ACTIONS PROPOSED: Approve Resolution No. 25-R-0059 authorizing the Mayor to award a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for an amount not to exceed $500,000.00, for the 2025 Sanitary Sewer Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0059 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONSTRUCTION CONTRACT WITH HOERR CONSTRUCTION, INC. OF GOODFIELD, ILLINOIS, FOR AN AMOUNT NOT TO EXCEED $500,000.00 FOR THE 2025 SANITARY SEWER REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for an amount not to exceed $500,000.00 for the 2025 Sanitary Sewer Rehabilitation Project, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of August 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure Executive Summary Lead Agency: County of DuPage, IL Solicitation: 23-065-PW RFP Issued: October 19, 2023 Pre-Proposal Date: PRE-PROPOSAL DATE Response Due Date: November 28, 2023 Proposals Received: #3 Awarded to: Hoerr Construction, INC. The County of DuPage, IL Department of Procurement issued RFP 23-065-PW on October 19, 2023, to establish a national cooperative contract for Trenchless Rehabilitation and Maintenance of Pipeline Infrastructure. The solicitation included cooperative purchasing language in Section 6 - Scope of Services: DuPage County, IL, as the Principal Procurement Agency, defined in Attachment A, has partnered with OMNIA Partners, Public Sector ("OMNIA Partners") to make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing program. DuPage County, IL is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a "Participating Public Agency") and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on Attachment A, or as otherwise agreed to. Attachment A contains additional information about OMNIA Partners and the cooperative purchasing program. Notice of the solicitation was sent to potential offerers, as well as advertised in the following: • County of DuPage, IL website • OMNIA Partners website • USA Today, nationwide • San Bernardino County Sun, CA • Honolulu Star-Advertiser, HI • The Herald-News -Will County (IL) • The Advocate - New Orleans, LA • The New Jersey Herald, NJ • Daily Journal of Commerce, OR • The State, SC Version June 28, 2023 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] • Deseret News, UT • Richmond Times-Dispatch, VA • Seattle Daily Journal of Commerce, WA • Houston Community Newspapers, TX • Helena Independent Record, MT • Las Vegas Review-Journal, NV • Kennebec Journal, ME Socio-economic Outreach: To encourage participation of small businesses, minority owned businesses and women owned businesses, Illinois Disadvantage Business Enterprise lists were used in the outreach process. On November 28, 2023 proposals were received from the following offerors: • lnsituform Technologies, LLC • lnsituform Technologies USA, LLC • Hoerr Construction, INC. The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter' into negotiations with Hoerr Construction, INC. and proceeded with contract award upon successful completion of negotiations. Geographic Preferences: No geographic preferences were included in the evaluation of the responses. The County of DuPage, IL, OMNIA Partners and Hoerr Construction, INC. successfully negotiated a contract, and the County of DuPage, IL executed the agreement with a contract effective of February 13, 2024. Diversity Certification: Small Business Enterprise (SBE) Contract includes: • CIPP (gravity & pressure) • Cleaning & Televising • Grouting • T-Lining & Lateral Lining • Manhole Rehabilitation • Spray-Applied Lining • Open Cut Excavation & Point Repairs • Sectional Point Repair Liners • Bypass Pumping Term: Initial three-year agreement from February 13, 2024 through February 12, 2027 with the option to renew for two (2) one-year periods through February 12, 2029. Pricing/Discount: Line-item pricing was provided; see pricing sheet for additional details. Version June 28, 2023 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 c1PP Goodfield, IL 61742 PROJECT PROPOSAL & CONTRACT Project: West Chicago - Roosevelt Road 27" CIPP - OMNIA Contract #23-065 PW(3) 7/30/2025 Mehul Patel City of West Chicago 475 Main Street West Chicago, IL 60185 HOERR CONSTRUCTION, INC. to Provide: • Cured in Place Pipe {CIPP) for 27" Sanitary Sewer o Cleaning and televising of pipe prior to lining o All necessary equipment and labor for liner inversion & cure per ASTM F1216 o Reinstatement of service connections • Laterals that can be positively identified by sewer camera as plugged or capped will not be reinstated. All other laterals will be opened unless otherwise directed in writing by the owner o Post-lining televising with digital video report • Bypassing of normal sewer flows, dry weather work only • Work to be completed during normal work week, M-F daytime operations • Certificate of insurance with Hoerr Construction's standard coverages • Certified payrolls, if required or requested City of West Chicago to Provide: • Water for pipe cleaning operations, hydrant fill • Dump site for debris removed from pipe • Access to pipe being lined to include but not limited to the following: o Access for truck-sized equipment to all manhole lids associated with lining o Excavation point repairs needed due to collapsed pipe, lodged equipment, or obstructions unable to be removed with conventional sewer cleaning equipment and methods • Any necessary bonds, permits, fees, association dues, special insurance coverage, surface restoration, erosion control, deflection testing, air testing, or staking o Standard performance and payment bond can be provided at 2% of total quote Page 1 of 3 Email: info@hoerr.com - Website: hoerr.com Customer Initials: _ _ _ ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 CPP Goodfield, IL 61742 OMNIA Project Price: Item Description Quantity Unit Unit Price Total Price 507 Travel & Mobilization (CIPP Crew) 1 LS $13,200.00 $ 13 200.00 64 27" Clean and TV (CIPP Prep) 2730 LF $ 8.00 $ 21,840.00 9 27" x 10.5mm CIPP 2730 LF $ 121.00 $330,330.00 20 27" Additional 1.5mm (13.5mm final) 5460 LF $ 5.00 $ 27,300.00 37.2 Service Reinstatement in larger than 18" 5 EA $ 250.00 $ 1,250.00 92 Bvpass Svstem, setup to teardown, 4" 2 EA $ 1,500.00 $ 3,000.00 93 Bypass Svstem, setup to teardown, 6" 2 EA $ 3,000.00 $ 6,000.00 97 Set Up 6" Pump (Per Pump) 2 EA $ 2,000.00 $ 4,000.00 101 Set Up 6" Piping 1000 LF $ 8.00 $ 8,000.00 107 Operate 6" Pumoino Svstem (Per Pump) 6 DAY $ 2,000.00 $ 12,000.00 110 Bypass Pump Watch Labor 3 DAY $ 6,000.00 $ 18,000.00 185 Traffic control - IDOT 4 DAY $ 1,800.00 $ 7,200.00 Total CIPP: $452,120.00 All work will be completed in accordance with the specifications and bid documents entitled County of DuPage/Omnia Contract #23-065 PW(3) TRENCHLESS REHABILITATION AND MAINTENANCE OF PIPELINE INFRASTRUCTURE 23-065-PW which was bid on November 28, 2023. Thank you for the opportunity to quote this pipe lining project. If this proposal is accepted, regular payments to be made to Hoerr Construction, Inc. monthly as the work progresses, as billed, for the units that were installed. If a separate contract format is used, this document shall be included as an exhibit. This proposal may be retracted if not accepted within 30 days. If you have any questions, please call me at (309) 691-6653. ~~~ Mike Kaisner, Estimator/PM Hoerr Construction, Inc. Acceptance of Proposal The pricing, specifications, and conditions noted above and on the following pages of this proposal are agreeable and are accepted in full. By signing below, you have our authorization to complete the work as specified. Customer Authorized Signature Customer Printed Name Acceptance Date Page 2 of 3 Email: info@hoerr.com - Website: hoerr.com Customer Initials: __ _ ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] Hoerr Construction, Inc. Office: (309) 691-6653 1416 County Road 200 N Fax: (309) 508-7990 P.O. Box 65 Goodfield, IL 61742 GENERAL CONDITIONS successors and amendments thereto, and all standards and regulations that have been or shall be promulgated by the parties hereunder or agencies which administer such safetyTHESE GENERAL CONDITIONS ("General Conditions") are incorporated by reference into acts. Contractor's Proposal (being the front page of this document). The services and work g. Operation and control of Customer's equipment shall be Customer's responsibility. defined to be performed by Contractor in the attached proposal (the "Services") shall be governed by these General Conditions. Section 5. INDEMNIFICATION. ~ CONTRACT DOCUMENTS. -a-.--- Customer shall indemnify, defend and hold Contractor and its directors, officers, To the extent of any conflict between or among the contract documents, the documents employees, agents, successors and assigns harmless from and against any and all loss, shall be Interpreted in the following order: (1) Contractor's Proposal, (2) these General damage, injury, claim, liability, demand, cost or expense, including, but not limited to Conditions, and (3) any other document. attorneys' fees, attributable to personal injury, bodily injury or property damage, including loss of use thereof, arising out of or relating to this Agreement, the site, the Services or the Section 2. LIENS AND LIEN WAIVERS. work, but only to the extent caused in whole or in part by Customer's breach of this -a-.--- Any lien waivers required of Contractor and/or its subcontractors/suppliers may Agreement or the negligence or willful acts or omissions of Customer or anyone for whose be conditional lien waivers, effective only upon the receipt of the funds identified in the lien acts or omissions Customer may be liable, including, but not'limited to, Customer's architect, waiver and after the check has been properly endorsed and paid by the bank upon which it engineer or any other contractor on the project. is drawn. b. Contractor shall indemnify, defend and hold Customer and its directors, b. Customer shall promptly furnish to Contractor, at the request of Contractor, officers, employees, agents, successors and assigns harmless from and against any and all information necessary and relevant for Contractor to evaluate and perfect its lien rights, loss, damage, injury, claim, liability, demand, cost or expense, including, but not limited to including, but not limited to, the legal description(s) of the site, the name address of the attorneys' fees, attributable to personal Injury, bodily injury or property damage, including record owner of each parcel of the site and Customer's interest in each identified parcel. loss of use thereof, arising out of or relating to the work, but only to the extent caused by the negligent or willful acts or omissions of Contractor or anyone for whose acts or Section 3. DELA VS. omissions Contractor may be liable. Contractor shall not be responsible for any delay or failure to perform if such delay or failure is caused by an occurrence beyond Contractor's reasonable control, including, but not limited Section 6. SITE CONDITIONS. to, site conditions, hazardous wastes, Customer's breach of a term of this Agreement, a. Contractor is not responsible for subsurface or concealed physical conditions at including, but not limited to, failure to timely pay Invoices in full, acts or omissions of or around the site. If subsurface or physical conditions are encountered at the site that Customer or anyone for whose acts or omissions Customer may be responsible, including, differ from those expressly indicated in the contract documents or are of an unusual but not limited to, other Customer contractors, government or other regulatory orders, rules nature that differ from those ordinarily found to exist and generally recognized as Inherent or decisions, changes in applicable law, war, terrorism, sabotage, riots or theft, labor in construction activities of the character provided for in the contract documents, then shortages, material shortages, lockouts, embargoes or strikes, fire or explosion or flood, notice by the observing party shall be given to the other party of such conditions. If such wind, rain, weather or other act of God. The time to complete the work shall be extended for conditions increase the time to perform the work, then the time to complete the work will a period of time at least equal to the delay caused by a foregoing event. Customer shall be be equitably adjusted in a duration at least equal to the delay caused by such condltion(s). liable to Contractor for any and all costs, expenses and damages incurred by Contractor that If such conditions increase the cost to perform the work, then the contract price shall be arise from or In any way relate to a foregoing event giving rise to the delay. equitably adjusted in an amount at least equal to the costs and expenses arising out of or relating to such condition(s). Section 4. CUSTOMER'S RESPONSIBILITIES. b. Contractor is not responsible for any liability loss, or expense, including but not a. If requested, Customer shall furnish surveys describing physical characteristics, legal limited to damage caused by any pre-existing condition of the property, where the limitations and utility locations for the site of the project, and a written legal description condition existed prior to the start of Contractor's Services. Customer shall be responsible of the site. The surveys and legal information shall Include, as applicable, grades and lines for loss of equipment, caused by the pre-existing conditions of the job site. of streets, alleys, pavements, and adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, Section 7. HAZARDOUS MATERIALS. boundaries and contours of the site; locations, dimensions and necessary data pertaining Any and all debris is represented by Customer to be non-hazardous and to require no to existing buildings, other improvements and trees; and information concerning available manifesting or special permitting. Contractor is not responsible for hazardous wastes or utility services and lines, both public and private, above and below grade, including inverts material (as such terms are defined under federal law) that may exist at the site. Contractor and depths. All the information on the survey shall be referenced to a project benchmark. assumes no possession or control for hazardous waste that may be present at the site. b. Customer assumes full responsibility to ascertain that the site is properly zoned Customer acknowledges that Contractor has played no part in and assumes no responsibility for the construction of the project and its intended use. for generation or creation of any hazardous waste that may exist at the site. Nothing in this c. Customer shall disclose, to the extent known to Customer, the results and reports of Agreement shall be construed or interpreted as requiring Contractor to assume the status prior tests, inspections or investigations conducted for the Services or relating to the site. of, and Customer acknowledges that Contractor does not act in the capacity nor assume Customer shall give prompt notice to Contractor whenever it becomes aware of any responsibilities of Customer or others, as an owner, handler, generator, operator, development, event or condition that materially or adversely affects the site or scope, transporter or arranger in the treatment, storage, disposal or transportation of any timing or cost of the work. hazardous waste. Contractor shall have no responsibility for the transportation, storage, d. Those services, information, surveys, reports and other information provided by treatment or disposition of contaminated or potentially contaminated hazardous waste, Customer under this Section are of the essence of the Services and these General Conditions whether directly or indirectly generated from Contractor's performance of the work. and Contractor shall be entitled to rely upon the accuracy and completeness thereof. Customer shall be responsible for the disposal of any such waste materials and shall be the e. In the event Customer provides labor for Contractor in the performance of the Services, named party on any such waste manifests. Notwithstanding anything to the contrary in this Customer will indemnify and hold harmless Contractor against any and all actual, threatened Agreement, Customer shall defend, indemnify and hold Contractor and its officers, or alleged claims, citations, fines, forfeitures, penalties, liens, causes of actions, suits, directors, employees, agents, consultants, contractors, successors and assigns harmless demands, damages, liabilities, losses, costs and expenses, including, but not limited to, from any and all claims arising out of or relating to the presence of hazardous wastes at the attorneys' fees arising out of any damages or Injuries related to the work performed by such site or the treatment, storage, transportation or disposition of the same. laborers provided by Customer. Customer shall maintain insurance relating to the Customer's performance of any Services by Customer and shall also waive all rights of subrogation against Section 8. WAIVER OF CONSEQUENTIAL DAMAGES. Contractor arising out of the work under Contractor's Proposal and these General Conditions. Customer and Contractor mutually waive against the other party any and all indirect, f. Both Contractor and Customer shall comply with all federal, state and local permits, consequential and incidental damages arising out of or relating to the work or this laws, codes, ordinances, rules, decisions and regulations applicable to the Services or this Agreement, including a breach thereof. agreement, including, but not limited to, such codes, ordinances, rules, decisions and regulations relating to labor, employment, prevailing wage, permit restrictions, job site Section 9. INSURANCE. safety and the environment. Both parties shall also comply with all specific safety During the construction of any said project, Contractor and Customer agree to maintain requirements promulgated by any governmental authority, including, without limitation, insurance coverage covering the work for the Services and activity of each party. the requirements of the Occupational Safety Health Act of 1970, inclusive, and all Page 3 of 3 Email: info@hoerr.com Website: hoerr.com Customer Initials: ___ _