===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: o.C.
Resolution No. 25-R-0052 — Gonzalez Companies, LLC —
Revised Phase Ill Construction Engineering Services for
Town Road Reconstruction and Resurfacing Project in an
Amount Not to Exceed $219,361.00
COMMITTEE AGENDA DATE: August 7, 2025
COUNCIL AGENDA DATE: August 18, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.
ITEM SUMMARY:
The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Road) and
Washington Street is targeted for August 1, 2025, Illinois Department of Transportation (IDOT) letting, with
construction anticipated to begin in the fall of 2025. The Project is federally funded through the region’s Surface
Transportation Program (STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax
(MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal
funds, or an amount not to exceed $1,709,532.00, for both Construction and Construction Engineering (CE). The
CE funding is for an amount not to exceed $155,412.00.
On February 17, 2025, City Council approved Resolution No. 25-R-0008 authorizing the Mayor to execute a Local
Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove,
IL, for Phase III CE services related to the Town Road Reconstruction and Resurfacing Project in the amount not to
exceed $209,511.00 and submittal of the BLR 05530 to IDOT for their subsequent review and approval for the use
of federal funds on CE. However, IDOT’s recent review of BLR 05530 required a revision and an update of the
agreement. IDOT’s review comments required Gonzalez Companies to use the new personnel cost rates approved
by IDOT, in which the proposed cost for Phase III CE services increased by $9,850.00 to a revised total amount not
to exceed $219,361.00.
The FY 2025 Budget includes $222,100.00 under MFT Fund Account No. 16-34-58-4807. Gonzalez’s proposed
scope and services are in the amount of $219,361.00, which is $2,739.00 or approximately 1.2% below the budget
amount. Typically, construction engineering service fees on federally funded projects range from 10% to 15% of the
construction cost. Gonzalez’s proposed CE agreement amount is approximately 9.9% of the estimated Project
construction cost of $2,220,172.00. CE costs will need to be initially funded by the City. The City will need to seek
up to 70% reimbursement, not to exceed $155,412.00, through IDOT at the completion of the Project.
Staff recommends approval of Gonzalez’s proposed scope and services for a revised amount not to exceed
$219,361.000 and submittal of the revised Local Public Agency Engineering Services Agreement (BLR 05530) to
IDOT for subsequent review and approval for the use of federal funds on CE.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0052 authorizing the Mayor to execute a revised Local Public Agency Engineering
Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, IL, for Phase II] Construction
Engineering services related to the Town Road Reconstruction and Resurfacing Project for a revised amount not to
exceed $219,361.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.