===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] City OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE August 7, 2025 7:00 P.M. 1, Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, and John C. Smith, Jr present. Aldermen Carlos Avifia Soto and Jayme Sheahan were absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of July 3, 2025. Alderman Smith made a motion, seconded by Alderman Beebe, to approve the Meeting Minutes of July 3, 2025. Motion was unanimously approved by voice vote. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items F and I. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve: A. Resolution No. 25-R-0052 — Gonzalez Companies, LLC — Revised Phase III Construction Engineering Services for Town Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $219,361.00 B. Resolution No. 25-R-0053 — Contract Award — Yellowstone Landscape, Inc. — 2025 Fall Parkway Tree Planting Program in an Amount Not to Exceed $81,660.00 C. Resolution No. 25-R-0054 — Contract Award — Landscape Material & Firewood Sales, Inc. for the Purchase of Coarse and Fine Aggregate Material Delivered for FY 2025 in an Amount Not to Exceed $61,830.00 D. Resolution No. 25-R-0055 — Contract Award — Alexander Chemical Corp — Liquid Sodium Hypochlorite for Fiscal Year 2026 in an Amount Not to Exceed $99,216.00 E. Resolution No. 25-R-0056 — Contract Award — MacCarb, Inc — Carbon Dioxide for Fiscal Year 2026 in an Amount Not to Exceed $48,600.00 G. Resolution No. 25-R-0058— Contract Award — Graymont Western Lime, Inc. — Hydrated Lime For Fiscal Year 2026 in an amount not to exceed $392,600.00 475 Main Street T 630.293.2200 Pentel Bovey West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] H. Resolution No. 25-R-0059 - Contract Award - Hoerr Construction, Inc. for the 2025 Sanitary Sewer Rehabilitation Project for an Amount Not to Exceed $500,000.00 J. Resolution No. 25-R-0061 - Change Order No. 1 - Independent Mechanical Industries for the A2O Phosphorus Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an Amount Not to Exceed $105,800.00 for a Revised Contract Amount Not to Exceed $5, 120,800.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.F. Resolution No. 25-R-0057- Contract Award - Stewart Spreading, Inc. - 2025 Water Treatment Plant Waste Lime Sludge Removal Project for a Base Bid in an Amount Not to Exceed $387,240.00 and Reject Alternate No. 1. Mr. Patel explained that hydrated lime is used to treat and soften the raw water as part of the City's water treatment process. As a result, sludge is generated and transferred to three exterior holding lagoons until contractually removed. Historically this removal was done every three years, creating a spike in the budget during a lime sludge removal year. Staff have been exploring the idea of land application of the lime sludge and would intend to remove sludge from one of the three lagoons annually for consistent budgeting purposes. The City has a permit from the EPA for land application, and staff recommends proceeding with the cost-saving land application rather than landfill disposal. Staff also believes the actual quantity to be removed will be less than estimated and the final cost could come under the $300,000.00 budgeted amount. Alderman Morano expressed his support of this plan to reduce costs, reduce landfill contributions, support farmers and their land, and be able to remove the sludge on a more frequent annual basis. Alderman Morano made a motion, seconded by Alderman Smith, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 4.1. Resolution No. 25-R-0060 - Change Order No. 1 - Bluff City Construction, LLC. for the West Washington Street Soil Removal Project in an Amount Not to Exceed $67,967.05 for a Revised Contract value of $647,898.50. Alderman Morano pulled this Item for some updates and additional information as to how things are progressing with this project and why. Mr. Patel distributed a conceptual plan that was used as part of the excavation limits in the bid documents for this project. Essentially, the project has four excavation areas - northeast (3-feet depth); northwest (10-feet depth); southwest (3-feet depth); and southeast (3- feet depth). Once the excavation estimated limits are reached, soil samplings are taken at the perimeter of the excavation walls and sent to the lab for testing. If the sample test reveals presence of exceeding levels of contamination, further excavation limits are determined. If the sample test returns clear, excavation ceases and backfill work can proceed. The Project team is still working through the northwest and southwest and have yet to begin the southeast and northeast portions. Additionally, the stockpile of material generated from the City's utility and maintenance operations over the years did not meet Clean Construction Demolition Debris (CCDD) disposal standards and must instead be disposed of at a landfill. There is also a greater quantity of material to be disposed of than originally estimated. Due to the construction status and evolving status of the proposed conceptual plans, staff recommends eliminating the 4 75 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 TiaMessino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] excavation areas in the northeast and southeast and adding removal/disposal of two stockpiles to a landfill. This change order reduces the excavation volume due to an evolving conceptual plan for the site and utilizes grant funding before the deadline. Alderman Morano concurred that proceeding this way is a good plan as future plans for the site remain uncertain; there is no need to excavate more than necessary before site plans are determined. Alderman Morano made a motion, seconded by Alderman Hallett, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel noted that the October Infrastructure Committee meeting will be cancelled as he and the Assistant Director will be unavailable to attend. He also shared that Union Pacific will be working on the railroad tracks on Nuclear Drive and Harvester Road later this month. The Bishop and Brown Project is progressing with underground work completed and some asphalt work to be done before school begins. The City has received many complaints regarding IDOT's work along Route 38, and IDOT is anticipated to resurface Garys Mill Road between Route 38 and Route 59. Alderman Morano expressed his gratitude to Mr. Patel and staff for finding cost-effective, new, and recyclable ways to conduct work for the City and its residents. 9. Adjournment. At 7:24 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 4 75 Main Street T 630.293.2200 Daniel Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messina 60185 westchicago.org INTERIM CITY AD,\IINIS I RAlOR