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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7-QG.
Resolution No. 25-R-0063 - Contract Award — MG
hani ing. LLC for th COMMITTEE AGENDA DATE: September 4, 2025
Mechanical Contracting, LLC for the Water Treatment Plant COUNCIL AGENDA DATE: September 15, 2025
Rooftop Unit Replacement Project in an Amount Not to
Exceed $318,000.00.
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE.
ITEM SUMMARY:
The Water Treatment Plant Rooftop Unit Replacement Project, located at 1400 W. Hawthorne Lane, as denoted in
the enclosed location map, includes the removal of the two existing 25-Ton rooftop units (RTU), which are original to
the building, installation of the two proposed 30-Ton RTU, and making necessary connections and adjustments to
ensure proper operation of the RTUs. Furthermore, the work may involve, if required, incidental electrical and
mechanical components such as modifications or installation of the curb adapter, electrical connections, mechanical
connections, gas piping, controls integration, minor ductwork, testing and commissioning of the proposed RTUs, and
other miscellaneous items as required to complete the project. The project is anticipated to be completed by June
30, 2026, permitting product lead times and weather.
The Project is a like for like replacement as specifications are identical to the current RTUs and design work was not
required, except a structural roof evaluation to ensure the roof can handle the additional weight of the RTUs. As
such, a Request for Proposal (RFP) for the Project was advertised in the Daily Herald and on an online bidding
platform, QuestCDN, on August 12, 2025. A mandatory pre-proposal site walkthrough was also scheduled on August
20, 2025. The deadline to submit the proposal was August 26, 2025. The following proposals were received:
CONTRACTOR PROPOSAL AMOUNT RANK
MG Mechanical Contracting, LLC $318,000.00 1
R.J. Oneil Mechanical Contractors $344,210.00 2
Anchor Mechanical, Inc. $299,815.78 N/A*
C. Acitelli Heating & Piping Contractors $358,000.00 N/A*
Amber Mechanical Contractors $361,400.00 N/A*
Helm Mechanical $389,000.00 N/A*
Proline Mechanical $425,873.00 N/A*
BUDGETED AMOUNT $250,000.00
* Proposal deemed irresponsible and/or incomplete upon review. +Bidder disqualified.
Anchor Mechanical, Inc. submitted the lowest proposal in the amount of $299,815.78; however, they failed to
acknowledge Addendum 1, therefore, their proposal is deemed incomplete. The second low bidder, MG Mechanical
Contracting, LLC (MGMC), submitted the complete and qualified proposal in the amount of $318,000.00, which is
$68,000 or 27.2% higher than the budgeted amount of $250,000.00.
The FY 2025 Budget under the Water Treatment Plant Operations Funds — Other Capital Outlay Account No. 06-34-
48-4806 includes a total of $287,500 for engineering services and the construction phase for the Project. Out of the
allocated $37,500, only $5,800 was expended for the design services, which leaves a total of $281,700.00 for the
construction phase. The shortfall of $36,300 will be funded from the anticipated fund balance in the same account.
Since the Project will be completed in FY 2026, staff will budget the Project accordingly in the FY 2026 budget.
Staff recommends awarding the Water Treatment Plant Rooftop Unit Replacement Project to MG Mechanical
Contracting, LLC of Woodstock, Illinois, for a total contract amount not to exceed $318,000.00.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0063 authorizing the Mayor to execute a Contract with the lowest qualified and
responsible bidder, MG Mechanical Contracting, LLC of Woodstock, Illinois, for a total contract amount not to exceed
$318,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.