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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER: ____7.C____
Purchase of One 2025 Ford E-350 Cutaway Van - Haggerty
                                                 COMMITTEE AGENDA DATE: November 6, 2025Ford, West Chicago, Illinois                                                   COUNCIL AGENDA DATE: November 17, 2025

STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works        SIGNATURE__________________________

APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino       SIGNATURE__________________________

ITEM SUMMARY:

For FY 2025, the Public Works Department budget includes the replacement of a 2015 Ford E350
Cutaway Van (Unit 552) in the Utilities Division with a 2025 Ford E350 Cutaway Van with a custom
Knapheide Utility Body. The existing unit, which is used daily, has exceeded its eight-year replacement
cycle and is due for replacement.

The City participates in the DuPage Mayors and Managers Conference Suburban Purchasing
Cooperative (SPC) and Sourcewell cooperative purchasing programs. While SPC currently maintains a
contract for Ford Transit Vans, it does not cover the E-350 series. Sourcewell also does not have a
contract for this model, requiring staff to seek competitive quotes directly from local dealerships.
Staff recently solicited price quotes from multiple Ford dealerships (only two responded). The table below
summarizes the pricing received from interested parties.

        Dealer                         Price              Rank
         Haggerty (West Chicago)        $66,859.00          1
       UFTRING Auto Group (Peoria)   $67,652.00          2

In FY 2025, $69,300.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the
replacement of Unit 552. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is
budgeted for this unit in the same fund. The vehicle identified at Haggerty Ford is already custom fitted to
City’s needs and equipped with a Reading Utility Body which is rated highly by City Fleet Division staff.
The custom fitted vehicle also significantly reduces the upfit times. Staff recommends placing an order as
soon as possible to secure the vehicle.

ACTIONS PROPOSED:

That the West Chicago City Council authorize the purchase of one 2025 Ford E350 Cutaway Van with a
custom Reading Utility Body, for a cost not to exceed $66,859.00, from Haggerty Ford, West Chicago,
Illinois, and authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for this vehicle.

COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 7-0 for approval.