===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] CITY « WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, December 4, 2025 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of November 6, 2025 Public Participation / Presentations Items for Consent A. B. Purchase of One 2025 Ford F-250 Pickup Truck — Haggerty Ford, West Chicago, Illinois Resolution No. 25-R-0070 — Second Contract Extension — Crystal Maintenance Plus Corporation — 2026 Janitorial Services for Municipal Buildings in an Amount Not to Exceed $71,520.00 Resolution No. 25-R-0071 — Contract Award — Cemetery Management, Inc. (John B. Reynolds) for Cemetery Sexton Services in an Amount Not to Exceed $62,700.00 for FY 2026 . Resolution No. 25-R-0074 — First Contract Extension — Steve Piper and Sons for the 2026 Forestry Maintenance Program in an Amount Not to Exceed $125,000.00 Resolution No. 25-R-0075 — Amendment No. 3 — Professional Engineering Design Service to Gewalt Hamilton Associates, Inc. for IL-38 and Technology Boulevard Traffic Signal Project in an Amount Not to Exceed $10,000.00 for a Revised Contract Amount of $114,150.00 Resolution No. 25-R-0076 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for Fiscal Year 2026 — Section No. 26-00000- 00-GM . Resolution No. 25-R-0077 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for the 2026 Roadway Rehabilitation Project . Resolution No. 25-R-0078 — HR Green, Inc. — Professional Engineering Design Services for 2027 Industrial Streets Improvement Project — Phase B (Industrial Drive) in an Amount Not to Exceed $390,247.00 475 Main Street T 630.293.2200 Daniel Bovey West Chicago, Illinois F 630.293.3028 . . Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] o oN PO I. Resolution No. 25-R-0079 — Kluber, Inc. — Professional Architectural Design and Construction Management Services related to the City Museum Renovations & Improvements Project at 132 Main Street in an amount not to exceed $80,400.00 J. Resolution No. 25-R-0080 — Civiltech Engineering, Inc. — Professional Design Engineering Services for Downtown Modernization and Beautification Project in an Amount Not to Exceed $97,653.60 K. Resolution No. 25-R-0081 — Second Contract Extension — Addlawn Landscaping, Inc. — 2026 Right-of-Way (ROW) Maintenance Program in an Amount Not to Exceed $266,158.61 Items for Discussion Unfinished Business New Business Reports from Staff Adjournment 475 Main Street West Chicago, Ilinois 60185 MAYOR F 630.293.3028 . z . Tia Messino westchicago.org INTERIM CITY ADMINISTRATOR T 630.293.2200 | Daniel Bovey ===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE November 6, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avifia Soto, Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Staff present included Director of Public Works, Mehul Patel, and Assistant Director of Public Works, Dave Shah. 2. Approval of Minutes A. Infrastructure Committee Minutes of September 4, 2025. Alderman Hallet made a motion, seconded by Alderman Smith, to approve the Meeting Minutes of September 4, 2025. Motion was unanimously approved by voice vote. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Avifia Soto, to approve: A. Ordinance No. 25-O-0050 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago B. Purchase of One 2025 Ford E-350 Cutaway Van — Haggerty Ford, West Chicago, Illinois C. Change Order No. 1 - TRANSCHICAGO TRUCK GROUP for the purchase of Three 2026 Freightliner 114SD Plus Single Axle Truck Chassis and Two 2026 Freightliner 114SD Plus Tandem Axle Chassis in an amount not to exceed $19,615.00 for a revised amount not to exceed $713,878.00 D. Resolution No. 25-R-0069 — Resource Consulting, Inc. - Amendment to Professional Environmental Services for the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd in an Amount Not to Exceed $19,500 for a revised Not to Exceed Amount $69,400 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avijfia Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 475 Main Street T 630.293.2200 ir Bovey West Chicago, Illinois F 630.293.3028 _ . Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: OCR (rendered-page OCR)] 5. Items for Discussion. None. 6. Unfinished Business. None. 7. New Business. A. Fiscal Year 2026-2030 Capital Improvement and MFT Program. Mr. Patel walked the Committee through the 2025 Major Capital Outlay Construction Project Summary noting the status of 2025 projects. The IL-38 & Technology Boulevard Traffic Signal Installation is the only project that has not gone out to bid as staff are waiting for final IDOT approval, so this will be re-budgeted for 2026. Additionally, the Filter Media Replacement and Painting Interior of Filters Project will be re-budgeted for 2026 since bids received for 2025 were rejected as they were substantially over budget. Most of the other projects are either completed or expected to be completed in 2025 or early 2026. Alderman Morano noted that once again Public Works is operating under budget, though looking at 2025 alone does not encapsulate the whole picture. Mr. Patel concurred and explained that that is a result of some projects being budgeted over multiple years or carrying over into future years for completion; it is impossible to analyze 2025 in a vacuum. For 2026 Mr. Patel noted upcoming roadway projects including the annual Roadway Rehab Program, Industrial Roadway Improvement Program including Western Drive, Downs Drive, and Fenton Lane, the York Avenue CDBG Project which is pending a grant agreement from DuPage County, and the Town Road Reconstruction Project. Additional projects include Museum and City Hall improvements. Mr. Patel commented that 2026 will be a busy year but he appreciates the work that Mr. Shah and the Superintendents do to get this work done for the City. Some questions and discussion followed. Alderman Morano thanked staff for putting together all the reports and presentations during this budget season. There was a consensus by the Committee to approve the Fiscal Year 2026-2030 Capital Improvement and MFT Program and direct the Interim City Administrator to include such in the 2026 Proposed Budget. 8. Reports from Staff. None. 9. Adjournment. At 7:16 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 Deriel Bovey West Chicago, Illinois F 630.293.3028 : . Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO II INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMAR'f ITEM TITLE: AGENDA ITEM NUMBER: 4.·~, Purchase of One 2025 Ford F-250 Pickup Truck - Haggerty COMMITTEE AGENDA DATE: December 4, 2025 Ford, West Chicago, Illinois COUNCIL AGENDA DATE: December 15, 2025 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE ITEM SUMMARY: ' l The FY 2025 Public Works Department budget includes the replacement of a 2015 Ford F250 4WD Pickup Truck with Service Body and a Plow (Unit 651) in the Utilities Division with a 2025 Ford F250 4WD Pickup Truck with a custom Service Body and a Plow. The existing unit, which is used daily, has exceeded its eight-year replacement cycle and is due for replacement. The City participates in the DuPage Mayors and Managers Conference Suburban Purchasing Cooperative (SPC) and Sourcewell cooperative purchasing programs. While SPC currently maintains a contract for Ford F250 XL 4x2, it does not cover the F250 XL 4x4 series. Sourcewell currently does not have a contract for the 2025 F250 models. To complete the purchase in FY 2025, staff solicitated competitive quotes directly from dealerships. The following quotes were received: Dealer Price Rank Haooertv (West Chicaoo) $61,850.00 1 UFTRING Auto Group (Peoria) $63,073.00 2 . In FY 2025, $61,100.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the replacement of Unit 651. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is budgeted for this unit in the same fund. The vehicle identified at Haggerty Ford is already custom fitted to City's needs and equipped with a Reading Utility Body which is rated highly by City Fleet Division staff. The custom fitted vehicle also significantly reduces the upfit times. A snowplow will need to be purchased separately. Staff recommends placing an order as soon as possible to secure the vehicle. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2025 Ford F350 Pickup Truck with a custom Reading Utility Body, for a cost not to exceed $61,850.00, from Haggerty Ford, West Chicago, Illinois, and authorize the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for this vehicle. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] lt:Jf. .r'.:,,11~,;1,lllUr,.W.:11 0 ... J•,Atlll&\ ,11:t~101n1.u~ Haggerty Ford 330 E. Roosevelt Rd WEST CHICAGO, IL 60185 Ph: (630) 231-3200 DATE______11-'-/_17-'-/_20_2_5_____ Salesman ____________T.;..;o;.;m;;;....:;S~te;;;.;rc.:.;n;____________ _ NAME CITY OF WEST CHICAGO STOCK # __________ ____:4.;..;75::....4:...:6__________ ....:. CO-BUYER EMAIL -----------------------------ADDRESS ______47_5_M_A_IN_S_T____ _ CELLPHONE ____________ _ HOME CITY -------------WEST CHICAGO STATE IL ZIP __6_0_1_8_5_ _ PHONEHOME ____________ _ PHONE. ____________ _ please enter my order for the following: □ New □Demo D Used YEAR NAME MODEL COLOR MILEAGE SERIAL# BOUGHT 2025 Ford F-250 WHITE 0 1FDBF2BA7SEC11707 TRADED CASH SELLING PRICE 61,310.00 TRADE DISCOUNT CASH DIFFERENCE 61,310.00 TAXES LICENSE & TITLE 173.00 ADMINISTRATIVE FEES & CHARGES 367.00 SUB TOTAL 61,850.00 PAYOFF ON TRADE SUB TOTAL 61,850.00 FACTORY REBATE SERVCONT DEPOSIT BALANCE DUE ON DELIVERY 61,850.00 ADMINISTRATIVE FEES AND CHARGES; AN ADMINISTRATIVE FEE IS NOT AN OFFICIAL FEE, AN ADMINISTRATIVE FEE IS NOT REQUIRED BY LAW, BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS AND PERFORMING SERVICES RELATING TO CLOSING OF A SALE, THE BASE ADMINISTRATIVE FEE ENDING JANUARY 1, 1992 WAS $40.00. THE MAXIMUM AMOUNT THAT MAY BE CHARGED FOR ADMINISTRATIVE FEES & CHARGES IS THE BASE ADMINISTRATIVE FEE OF $40.00 WHICH SHALL BE SUBJECT TO AN ANNUAL ADJUSTMENT EQUAL TO THE PERCENTAGE OF CHANGE IN THE BUREAU OF LABOR STATISTICS CONSUMER PRICE INDEX. THIS NOTICE IS REQUIRED BY LAW. NOTICE: THE ONLY OTHER ADDnlONAL CHARGES PERMITTED ARE DEALER-ADDED OPTIONS, WARRANTY AND SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE AND TITLE REGISTRATION AND TAXES. No Public Liability or Property Damage Insurance luued With Thie Transaction. ALL WARRANTIES, IF ANY, BY MANUFACTURERS OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S AND ONLY SUCH MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (A) ON ALL GOOD AND SERVICES SOLD BY DEALER; AND (B) ON ALL USED VEHICLES WHICH ARE SOLD AS IS-NOT EXPRESSLY WARRANTED OR GUARANTEED. This Is a non-binding order. □ NOTICE - If the box to the left Is checked, the automoblle purchased herein ls a demonstrator which has been pre-used and may have Incurred certain body repairs as a result of such usage. The purchaser represents and warrants thal he la of legal age; that he has lllle to and good right lo sell and dispose of of the UHd car traded In described above, that !hara are no liens, claims and /or encumbrances thereon, and agrees lo fumlsh good and sufficient title and hereby grants Haggerty Ford power of attorney to assign and endorse said title for him, and to sign any and all applications which would be necessary to register title to car being purchased in any state or territory. After careful Inspection and demonstration, the undersigned purchases the above vehicle with equipment at the prices and on the tenns specified above. TRANSFER OF TITLE TO ABOVE AUTOMOBILE IS SUBJECT TO FINAL, PAYMENT OF ANY AND ALL CHECKS CLEARING BANK UPON WHICH IS DRAWN. SIGNED ___________________ PURCHASER SIGNED __________________ CO-BUYER Ii ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] --------.,~•·~-N,~i+~N---IW/IIWWW4•1tF .....i i ~ ~ ~ ~ - - - ------ ~1~,,..,..lll~ «::tt 't ertrr' t~-~,__.r,,- ;FD KTP-000308 ford,CDITI Environmental Performance .. These ratings are not directly comparable to the U.S. EPA/DOT light-duty vehicle label ratings. For information on how to ccmpare, please see www.arb.ca.gov/epJabel. Wli2ll!B. mlilll2I! flJNCTIQNA\- SAEFJYISl;r:IJBCJY • DOOR HANDLES • BLACI: • <.2" PRODlJCTIVITV SCAEBI • 4-WHE!il. AHn.0CI( ll!W(e: SYS • AOVANCl:TRAC"' Willi RSC$ • AlRBAGS • SArETY • HEADLAMPS •AIJTOLAt,,P • AlR COND, MANUAL FRONT • FORDPASS"' CONNECT 5GWI-Fl CANOPY® Protect the environment. Choose vehicles with higher ratings: • BELT-MINOER CHIME {ON/OFF) • CLOTH SIJN VISORS HOTSPOT TELEMATICS MODEM, ....... •TOW HOOKS • DRIVER SEAT-MANUAL LUMBAR •• • HILL·START' ASSIST • • • • DRIVER/PASSENGER AIR BAGS • TIWI.SISWAY CONTR01. • OlJTSIOETaaP Cl.SPLAY . • MANUAL LOCKING HUBS • SECURE PKG 1 YR INCLUDED PARTICULATE AIR FlL TER " • ' "' ' MONO BEAM COIL SPR1'1G FAT " • SECURILOCK® ANTI-THEFT • TIWI.SI TOW MIAAORS • SYS Greenhouse Gas Rating (tailpipe only) Smog Rating [tailpipe only) • SOS POST--cRASH ALERT 5YSTI1111 • WIPERS- INTERMITTENT • POWER LOCKS AND WINDOWS SUSPENSION W/STAB BAR • STEERING:TILT/TELESCO?E,. • REA.A VfFN'CAMERA -:--.-,,,: CRUISE & AUDIO CONTROLS • REMOTE KEYLESS ENTRY :O· • • • ~ • SYNC\!k W/8' SCREEN • 3VR/36,000 BUMPER / BUMPER ,.,J11~r. l!I • • 5VRl60,000 POWERTIWN t·tM~il~~~~~:=; ~ Clsaner Q9aner • 5VRl60,000 ROAOSIDEASSIST • SYRfl00,000 DIESEL ENGINE INCWDED ON T>IIS VEHICLE IMSRPl (MSRP) PRICE lfffPBMATTON OPDPNAL EQWPMSNTlPTHEB BASEPRICE , $411,090.00 PREFERRED EQUIPMENT F!CG.600A 10-SPEEDAUTOTOROSHIFT-G NO CHARGE TOTAL O!"TlONSIOTHER 2,520.00 165.00 LT24S/75ll17E BSW ALL-TERRAIN .... •' 3.7:l ELECTRONIC-LOCION6 AXLE 430.00 - .•·. ••. =~~-g~~S/OTHER 50,610.001,995.00 PICKUP BOX DELETE - 625Jlll .REAR VIEW CAMERA & PR=P KIT ... : ··· FROITTUCENse PLATE Bl'lllcKET NO CHARGE \/EHICI..E INTEGRATION SYSTEM 2.0 ,:C0.00 PU.TFORM RUNNING BOA~S 320.00 ~ ' 9900t GVWR PACKAGE SO STATE EMISSIOl'IS NO CHARGE 175.00 AMERICA'S BEST 120V/400W OllT1.ET SNOW Pl.OW PREP PACKA:aE 250.00 SEWNG TRUCKS SPARETJllE AND WHEEL 295.00 TRAILER 8RAKE CON'mOLLER 3D01lO Thc-...-C.nmctmodl,ml,o ROOF CLEARANCE LIGHTS 95.00 sdweandsandlngvahidoda-bs JACI( (a.-..dlagnastlcs)taFcrd.-Sallln-whEcf.a UPFITTER SWITCHES 165.00 :zttin.s-mfor...-ratl~"/C~ans. 410AMP DUAL ALTERNATOR 115.00 DUAL BATTERY 210.00 ••Fed~~~an197?-2023CYtot3l:s~C'onncct(apttorml 0n utl!C"Cvtihr::le,). XL CHROME PACKAGE 225.00 'ffll FordP.m.s ADF.ancl ccrnpJrMncu-,CmlnoclGd .FOG UMPS Sc;nla!arri ~ far rc:rnnm&:oturcs(::cc Fardl=>zfuT.-ms1ord111:all!:), COM~d51Nl12 iltndfa'tl.lrfl~ oncompnbloA'T&.T natwodl 3\Q.llabllrtY.iWlvh;tochnalatV/C:flllUlAT ~twotk#¥flwclee4M~fflill'llrnltfurw:'danalfty aAd prrrwntOJJQr'abOn "~ C>M~atd fe.llcures. ~CIMl!knlea~HWI-A~ ~ I FORDPROTEcr .. •·= ,·.· 1FDBF2BA7SEC11707 lnslstonl'oltifrG1ectl .,,..,only.....-- oealo;s.'ipl/lll,el,/S..e.nad>o,dl.!..SC.O.Ste\illlll' K .- _ _ ~ -~~-;;. ;;~: r--C:1 olanflll(ybad~·~.~. Thislnlormallon SPECIAL ORDER i1 a~mt.oo area or'llaSh\'OOI' llaricis [req,Jen!ywnselVieilg ~ r velDde velvcie. and wear ~Ol-es . not lrll:IIHl .:;;~•J.it 0!J1i,>nsoraccmories1r1 notlnd!Hll!d...i..sff,....,..._ Fer more inloonaooo go to w..wi.P65\'iamlngs.cagov/passenger-'1Ehlde. ------.... II ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] Hoadguarters: P.O. Box 1070 READING 825 E. Wyomissing Blvd. R u C K Reading, PA 19607 610-775-3301 READING TRUCK EQUIPMENT, LLC BRANCH: 0 ***INVOICE *** DATE: JOB ORDER: J230018581 INVOICE: J230018581 ORDER TAKER: CLH TERMS: N30 PAGE: l MAKE: FORD ENGINE: 6.8G CUST PO: GREG/A0761 MODEL: 4X4F250 C.A.: 56 REP: YEAR: 2025 GVW: 9900 SHIP VIA: Cl?U VIN: 1FDBF2BA7SEC11707 SW/DW: SINGLE S/N: 26710635 TRN: AUTO UNIT: COLOR: WHT DELIVERY: PART NUMBER DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PR;ICE READING RESERVES THE RIGHT TO ADJUST PRICING TO COVER ANY INCREASES DUE TO OEM MODE.L YEAR .CHANGES/FITMENT ISSUES OR ANY SUP~LIER INCREASES &/OR COMMODITY. SURCHARGES THAT MAY OCCUR AFTER THE RECEIPT OF A PURCHAS·E ORDER & BEFORE FINAL DELIVERY. IF THE VE!HICLE INCLUDED IN TtlE QUOTE IS NOT ON GROUND/AVAILABLE ON RECEIPT OF AN ORDER, A REQUOTE MAY BE REQUIRED DEPENDENT ON VEHICLE ASSIGNED BUILD DATE. QUOTE IS BASED ON VEHICLE BEING ORDERED FROM THE FA.CTORY Wl'!H THE OEM OPTION FOR PICKUP BED DELE'rE . READING SLS09BASW, 8' STANDARD LINE SINGLE WHEEL S'fEEL SERVICE BODY. 98" Li 77 1/3" W X 40", W/48 l/2" W FLOOR. * ** _CONTINUED NEXT PAGE u * I. TERMS ANO CONDITIONS . . Reodlnel Truck Grovp olfora lo Joli 90<1dJ dnd •or,iou dostnbad only upo" lorma M<1 conall~ pto.idod 10 eus10m11c. Roodlng True~ Group ro,orves ihe 11u1-,t lo r11voko u,;, olfof wilholll roolko This offer aholl ba deemed a«aplod ond binding on lho lom\S Qnd condlllons lMI 1110 avaHablo On DMENTl'!(G.liOQA. 1o.sPEDAUTDTORQSHFT.Q NO CHARGE TOTAL OPTlDNS/OllfER 380.00 NO CHARGE 3.73 RATIO-UOSI.F ..xi£ I. OPTlONSK>TlfER 48,450.00 \/BIICLE • 1125.00 TOTAL PICIM'BOXOB..ETE 1,995.00 DE5TINA110N I. DEUVBlY CAMBII\ '"PREP KIT .AEARVll:W FROHT LICENSE PLATI! BIW:l wrote: j Good afternoon John/Gina, Mid-November is here, and I wanted to reach out to confirm your interest in renewing the contract for 2026. The current contract amount if $62,700. Please confirm your interest and I will start working on drafting the contract. The Infrastructure Committee will review the contract renewal on December 4, 2025, for the 2026 Janitorial Services for the City of West Chicago. I anticipate that this item will be recommended for approval by the Infrastructure Committee and will subsequently be approved by the City Council on December 15, 2025. Thank you. Mehul T. Patel, P.E., CFM Director of Public Warks City of West Chicago 630-293-2255 From: Mehul Patel Sent: Thursday, August 7, 2025 8:39 AM To: John Reynolds Cc: Ashley Heidorn ; Jonathan Whiteaker ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] Subject: RE: Sexton Cemetery Services - West Chicago - 2026 Gina, Thank you for the reply. We will send you a contract renewal in Mid-November 2025. The idea to execute the contract as soon as the 2026 budget is approved in Mid-December 2025. Mehul T. Patel, P.E., CFM Director of Public Works City of West Chicago 630-293-2255 I ' From: John Reynolds Sent: Thursday, August 7, 2025 8:24 AM To: Mehul Patel anTTlentQ~ of Transportation Local Public Agency General Maintenance Submittal Typel~o_r_ig_in_a_l __ ~ Estimate of Maintenance Costs District Estimate of Cost For J1 IJMunicipality Maintenance Period ""l-=-ocal= _P""'"u-=-bl"""'lc'-A-"g""'e'-n""'"cy.._________ __,.--cc~o~u_nty_.______ ~ Section Number Be innin Ending ._lc_ity_ of_W_e_s_t_C_h_ic_ag_o_____ _.l .__lo_u_P_ag_e_ __ ___.l l26-00000-01-GM 01 /01 /26 !12/31 /26 I Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost CateQorv Req. an Outside Contractor Unit Quantity Unit Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2026 Roadway 118 No ~DA improvements, spot EA 1 $1,082,700.00 $1,082,700.00 $1,082,700.00Rehabilitation storm sewer Improvements, and ;various misc. work Total Operation Cost $1,082,700.0Q Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs local Public Agency labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $1,082,700.00 $377,000.00 $1,459,700.00 Maintenance Total $1,082,700.00 $377,000.00 $1,459,700.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance._!__$_1,_oa_2_,1_0_0._00_.l ______ _._ __$_3_7_7,_oo_o_.o_o._l__$_1,_45_9_,1_0_0.__,ool Remarks ]Local Funds: $377,000.00 Completed 11/25/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Typel....o_r--=ig_in_a_l __ __, Maintenance Period rL~oca="'--l-'--P~u=bl"'"'ic'--'-A....9"""e"'""'nc=y._________ __, ""C'""o-=-u=nty..______ __, Section Beginning Ending lc.___ity_o_f W_ e_s_tC_h_ic_ag_o____ __.l lo_uP_ag_e.__ __ ______.ll26-00000-01-GM ]101101126 1112/31 /26 SUBMITTED Local Public Agency Official Signature & DateI APPROVED Regional Engineer Signature & Date Departmeot of Transportation 1 IDOT Department Use Only IReceived Location I.__IReceived_ ____.IDate Additional □Location? WMFT Entry By Entry Date I I.___I _ ___. Completed 11 /25/25 Page 2 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE • AGENDA ITEM SUMMARY • ITEM TITLE: AGENDA ITEM NUMBER:Resolution No. 25-R-0078 - HR Green, Inc. - Professional _Lf~-~-++~·~-'_ Engineering Design Services for 2027 Industrial Streets COMMITTEE AGENDA DATE: December 4, 2025 Improvement Project - Phase B (Industrial Drive) in an COUNCIL AGENDA DATE: December 15, 2025 Amount Not to Exceed $390,247.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.__________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE____ ____ _ _ ITEM SUMMARY: Many roadway segments in the City's industrial areas require complete roadway reconstruction and underground utility improvements. These upgrades are identified in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program), consists of Phase A, Phase B, and Phase C, as shown in the enclosed location map. Improvements will include full-depth road reconstruction and widening using jointed Portland Cement Concrete (PCC) pavement, curb and gutter, new sidewalks, ADA-compliant detectable warnings and ramps, existing street light removal, new street lights, rigid conduit, unit duct, driveway apron removal and replacement, drainage improvement, watermain replacements as needed, water apparatus (e.g., valves, water services, fire hydrants, etc.), utility structure adjustments, reconstructions and replacement of utility structures (e.g., water valve vaults, sanitary manholes, storm sewer manholes), sanitary sewer pipe spot repairs as identified, railroad coordination, traffic control and protection as well as other related items required to complete the Program. The Program will be funded through municipal bonds, to be presented for City Council consideration in FY 2026. In FY 2024, staff issued a Request for Proposal (RFP), by invitation, to nine engineering firms seeking qualifications and costs for Design Engineering (DE) services for Phase A. Upon evaluation of seven submissions, including criteria such as staff capabilities, proposed technical approach, workload capacity and availability, experience on similar projects, recommendations of past clients and references, and proposed fees, HR Green, Inc. (HRG) of Aurora, Illinois, was determined to be the Most Qualified Firm (MQF) to provide DE for Phase A. Under Resolution 25-R-0013, the City Council approved HRG to begin design for Phase A. HRG is on track to successfully deliver plans, specifications, and estimate (PS&E) in 2025. Based on performance, staff is confident that HRG will continue to successfully deliver DE services for Phase B of the Program, on Industrial Drive between Downs Drive and Hawthorne Lane. HRG's scope of work will generally consist of project management, project administration, project meetings, and coordination with City and external staff, other agency coordination for permitting, environmental and geotechnical investigation, topographic survey, project plans, specifications, estimates, and bid support for the Project. ' HR Green's proposed base fee for Phase B DE services is an amount not to exceed $374,047.00. An alternate fee of $16,200.00 is also proposed for additional project coordination with the Illinois Department of Transportation (IDOT) for the use of the Economic Development Program (EDP) Grant. Staff is actively engaged with IDOT on this grant and believes the City is well-positioned to secure funding; therefore, approval of the alternate fee is recommended. The total proposed contract amount is $390,247.00 The FY 2026 Budget includes $501 ,200.00 in Capital Projects Fund 08-34-53-4225 for this phase of work. Staff recommends approval of a contract with HR Green, Inc. in an amount not to exceed $390,247.00 ACTIONS PROPOSED: Approve Resolution No. 25-R-0078 authorizing the Mayor to execute a contract with HR Green, Inc. of Aurora, Illinois, for the Professional Design Engineering services related to the 2027 Industrial Streets Improvement Project - Phase B (Industrial Drive) in an amount not to exceed $390,247.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0078 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACT WITH HR GREEN, INC. OF AURORA, ILLINOIS FOR THE PROFESSIONAL DESIGN ENGINEERING SERVICES RELATED TO THE 2027 INDUSTRIAL STREETS IMPROVEMENT PROJECT - PHASE B (INDUSTRIAL DRIVE) IN THE AMOUNT NOT TO EXCEED $390,247.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with HR Green, Inc. of Aurora, Illinois, for the Professional Design Engineering services related to the 2027 Industrial Streets Improvement Project - Phase B (Industrial Drive) in the amount not to exceed $390,247.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] 030 - in-, 064 . ~ 1: ·a1L"S1~ ...- 1 _., ~I , f':l k . ~~ n1 1 ~ I " t I I I I 075 014 V g I 076 111 080 ~Mmm~~()i 081 BATAVIA 091 113 115 116 ~ CITY OF WEST CHICAGO w+• "' INDUSTRIAL STREETS IMPROVEMENT PROGRAM I inch= 1,000 feet MUNICIPAL BOUNDARY ++++++, RAILROAD D FOREST PRESERVE INDEX GRID D D MAP PREPARED BY: ADMINISTRATIVE SERVICtS-WC GIS MAPPREPARID: MAY, 2003 MAP OPOATEO: AUGUST, 2011, Al/GUST, 2013, FEBRUARY lOUi, MARCH 2020 FOR FURTHER lNFORMATION RECAJmL.'i'C· nos MAP PLEASE CONTACT THE CITY OF WEST CIDCAGO, ADMINJSTRATIVE SIRVJC£S DIVISION 2027 - Phase B - Project Area 475 MAIN STRUT, WEST CIDCACO. 1:L 6GIM PHONE: (630) 293-2200 Oocumw,t Nama; 2020_80UNDARY_IHOEx_FINAL 2028 - Phase C - Project Area Proposed Watermain Replacement ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] AGREEMENT BETWEEN THE CITY OF WEST CHICAGO, ILLINOIS AND HR GREEN, INC. FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE 2027 INDUSTRIAL STREETS IMPROVEMENT PROJECT - PHASE B (INDUSTRIAL DR) This AGREEMENT, made this 15TH day of DECEMBER , 2025 between CITY OF WEST CHICAGO, a body politic and corporate, with offices at 475 Main Street, West Chicago, Illinois 60185 (hereinafter the "CITY") and HR Green, Inc., licensed to do business in the State of Illinois, with offices at 2363 Sequoia Drive, Suite 101, Aurora, Illinois 60506 (hereinafter the "CONSUL TANT"), hereinafter together referred to as the "PARTIES": RECITALS WHEREAS, the Illinois General Assembly has granted the CITY authority to enter into agreements for the purposes of providing professional services (pursuant to Municipal Code, 65 ILCS 5/1-1-10, et. seq.); and, WHEREAS, the CITY requires professional engineering services, consisting of engineering project management and design services, related to the 2027 Industrial Streets Improvement Project - Phase B (Industrial Drive). Services will include, but are not limited to, general project management, project administration, project meetings & agency coordination for permitting, environmental and geotechnical investigation, topographic survey, PS&E at various stages, and bid support; and, WHEREAS, the CONSUL TANT has knowledge and skill in this area and is in the business of providing such professional engineering services and is willing to perform the required services for an amount not to exceed $390.247.00; and, WHEREAS, the CITY has had a previous working relationship with the CONSULTANT; and, WHEREAS, the CITY wishes to memorialize the terms and conditions of its AGREEMENT with the CONSULTANT. NOW, THEREFORE, in consideration of the premises, the mutual covenants, terms, and conditions herein set forth, and the understandings of each PARTY to the other, the PARTIES do hereby mutually covenant, promise, and agree as follows: ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] 1.0 INCORPORATION. 1.1 All recitals set forth above are incorporated herein and made part thereof, the same constituting the factual basis for this AGREEMENT. 2.0 SCOPE OF SERVICES. 2.1 Services are to be provided by the CONSULTANT according to the specifications in the scope of work, specified as Exhibit "A", attached hereto, which is hereby incorporated by reference. 2.2 The relationship of CONSUL TANT to CITY is that of independent contractor, and nothing in this AGREEMENT is intended nor shall be construed to create an agency, employment, joint venture relationship, or any other relationship allowing CITY to exercise control or direction over the manner or method by which CONSULTANT or its subconsultants provide services hereunder. 3.0 NOTICE TO PROCEED. 3.1 Authorization to proceed with tasks described in Exhibit "A" shall be given on behalf of the CITY by the Director of Public Works or his/her designee, (hereinafter referred to as the "Director"), in the form of a written notice to proceed or email, following execution of the contract by the City Administrator. 3.2 In addition to the Notice to Proceed, the Director, or his/her designee, may, on behalf of the CITY, approve, deny, receive, accept or reject any submission, notices or invoices from or by CONSULT ANT, as provided for in this AGREEMENT, including, but not limited to, acts performed in accordance with Paragraphs 4.1, 5.2, 6.4, 7.1, 8.2 and 8.3, all subject to payment approval by the corporate authority. 4.0 TECHNICAL SUBCONSULTANTS. 4.1 The prior written approval of the CITY shall be required before CONSUL TANT hires any technical subconsultants to complete CITY ordered tasks, which consent shall not be unreasonably withheld. 4.2 Any subconsultant(s) hired by the CONSULTANT shall be supervised by the CONSULTANT and the CONSULTANT shall be solely responsible for any and all work performed by said subconsultant, or subconsultants, in the same manner and with the same liability as if performed by the CONSULTANT. 5.0 TIME FOR PERFORMANCE 5.1 The CONSULTANT shall commence work within seven (7) working days after the CITY issues its Written Notice to Proceed. The CITY is not liable and will 2 ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] not pay the CONSULTANT for any work performed before the date of the Notice to Proceed. 5.2 Unless otherwise defined in the Scope of Services, the CONSULTANT shall complete all work in accordance with the time frame as outlined in the written Notice to Proceed. 5.3 If the CONSULTANT is delayed at any time in the progress of the work by any act or neglect of the CITY or by any employee of CITY or by changes ordered by the CITY, or any other causes beyond the CONSULTANT'S control then the sole remedy and allowance made shall be an extension of time for completion. Such extension shall be that which is determined reasonable by the CITY upon consultation with CONSULTANT. The CONSULTANT shall accept and bear all other costs, expenses and liabilities that may result from such delay. 6.0 COMPENSATION 6.1 The CITY shall pay the CONSUL TANT for services rendered and shall only pay in accordance with the provisions of this AGREEMENT. 6.2 For work performed, the City will pay the actual hourly rates for CONSULTANT'S staff. A chart listing the hourly rates for CONSULTANT'S staff, identified by position or assignment, is attached and incorporated hereto as Exhibit "C". The hourly rates identified include all overhead and profit charges. 6.3 Direct expenses are costs for supplies and materials to be paid for by the CITY for completion of all work defined in Exhibit "A". For direct expenses, including supplies, materials and costs related to specific reports and presentations as required by the CITY, the CITY shall pay on an actual cost basis without any markup added. 6.3.a For all direct expenses more than $25, the CONSULTANT shall include copies of receipts from suppliers for expendable materials with its invoice to the CITY. Direct expenses in excess of $500.00 shall require prior written approval from the City. 6.3.b CONSULTANT shall not include computer charges as direct expenses. 6.4 The CONSUL TANT shall submit its invoices, for services rendered and allowable expenses, to the CITY on a monthly basis. Each invoice shall summarize the tasks performed, the budgeted hours and money for the pay period per task, the actual hours and money spent during the pay period per task, personnel used per task, and the percentage complete for each task. 6.5 Total payments to the CONSUL TANT under the terms of this AGREEMENT shall not under, any circumstances, exceed $3902247.00. In the event the CITY directs CONS ULT ANT to do work which would cause the stated amount to be 3 ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] exceeded, the CONSULTANT shall not be responsible for such work until this AGREEMENT is modified pursuant to Article 14.0. 6.6 Upon receipt, review and approval of properly documented invoices, the CITY shall pay, or cause to be paid, to the CONSULTANT the amounts invoiced, within 30 days of invoice receipt, provided that the amount invoiced together with the amounts of previous partial payments do not exceed the total compensation specified in this AGREEMENT. The CITY may not deny a properly documented claim for compensation, in whole or in part, without cause. The CITY reserves the right to hold back a sum equal to not more than five percent of the total contract sum to ensure performance. The CITY shall not be required to pay CONSUL TANT more often than monthly. 6.7 Upon receipt, review and acceptance of all deliverables specified in Exhibit "B" of this AGREEMENT, final payment shall be made to the CONSULTANT. 7.0 DELIVERABLES. 7 .1 The CONSUL TANT shall provide the CITY on or before the termination of this AGREEMENT, or as directed by the Notice to Proceed, the deliverables specified in Exhibit "B" of this AGREEMENT, attached hereto, which is hereby incorporated by reference. 8.0 CONSULTANT'S INSURANCE 8.1 CONSUL TANT shall procure and maintain, for the duration of the project, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees, or sub-consultant(s). A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability Occurrence form number CG 0001 with the City named as additional insured, on a primary and non-contributory basis. This primary, non-contributory additional insured coverage shall be confirmed through the following required policy endorsements: ISO Additional Insured Endorsement CG 20 10 or CG 20 26, and CG 20 01. Endorsement CG 20 37 - Completed Operations required if box is checked D; and 2. Owners and Contractors Protective Liability (OCP) policy with the City as insured Required if box is checked D; and 4 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] 3. Insurance Services Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto"; and 4. Worker's Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability Insurance. Additional coverage required for employee exposure to lead, if box is checked 0; and 5. Builders Risk Property Coverage with City as loss payee. Required if box is checked O; and 6. Environmental Impairment/Pollution Liability Coverage for pollution incidents as a result of a claim for bodily injury, property damage or remediation costs from an incident at, on or migrating beyond the contracted work site. Coverage shall be extended to Non-Owned Disposal sites resulting from a pollution incident at, on or mitigating beyond the site; and also provide coverage for incidents occurring during transportation of pollutants. Required if box is checked O; and B. Minimum Limits oflnsurance CONSULTANT shall maintain limits NO LESS than: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project specific aggregate of $1,000,000. 2. Owners and Contractor Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury and property damage. 3. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 4. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $500,000 per accident. 5. Builder's Risk: Shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed replacement cost basis. 5 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] 6. Environmental Impairment/Pollution Liability: $1,000,000 combined single limit per occurrence for bodily injury, property damage and remediation costs. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its otlicials, employees, agents, and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment or losses and related investigation, claim administration and defense expenses. D. The policies are to contain, or be endorsed to contain the following provisions. 1. General Liability and Automobile Liability Coverages a. The City, its officials, employees, agents, and volunteers are to be covered as additional insureds as respects: liability arising out of the CONSULT ANT'S work, including activities performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises owned, leased or used by the CONSUL TANT; or automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. b. The CONSULTANT'S insurance coverage shall be primary and non- contributory as respects the City, its officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officials, employees, agents, and volunteers shall be excess of CONSULTANT'S insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, or volunteers. d. The CONSULTANT'S insurance shall contain a Severability of Interests/Cross Liability clause or language stating that CONSUL TANT' S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] e. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form", then the CONSULTANT shall be required to name the City, its officials, employees, agents, and volunteers as additional insured. f. All general liability coverages shall be provided on an occurrence policy form, Claims-made general liability policies will not be acceptable. g. The CONSULTANT, all sub-consultants, and all sub-consultants hereby agree to any limitation as to the amount of contribution recoverable against them by the City. This specifically includes any limitation imposed by any state statue, regulation, or case law including any Workers' Compensation Act provision that applies a limitation to the amount recoverable in contribution such as Kotecki v. Cyclops Welding. 2. Workers' Compensation and Employers' Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officials, employees, agents, and volunteers for losses arising from work performed by CONSUL TANT for the City. Waiver of Subrogation policy endorsement must be provided (CG 75 55 or CG 24 04). 3. Professional Liability (architect, ·engineer, surveyor, consultant Required if box is checked [RJ ; a. Professional liability insurance with limits not less than $1,000,00 each claim with respect to negligent acts, errors and omissions in connection with professional services to be provided under the contract, with a deductible not-to-exceed $50,000 without prior written approval. b. If the policy is written on a claims-made form, the retroactive date must be equal to or preceding the effective date of the contract. In the event the policy is cancelled or switched to an occurrence form, the CONSULTANT shall be required to purchase supplemental extending reporting period coverage for a period of not less than three (3) years. c. Provide a certified copy of actual policy for review. d. Professional liability insurance that provides indemnification and defense for injury or damage arising out of negligent acts, errors, or omissions in providing the following professional services, but not limited to the following: i. Preparing, approving or failure to prepare or approve maps, 7 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] drawings, opinions, report, surveys, change orders, designs or specifications; ii. Providing direction, instruction, supervision, inspection, engineering services or failing to provide them, if that is the primary cause of injury or damage 4. All Coverages No Waiver. Under no circumstances shall the City be deemed to have waived any of the insurance requirements of this Contract by any act or omission, including, but not limited to: (a) Allowing work by CONSULTANT or any sub-consultant(s) to start before receipt of Certificates of Insurance and Additional Insured Endorsements. (b) Failure to examine, or to demand correction of any deficiency of any Certificate of Insurance and Additional Insured Endorsement received. Each insurance policy required shall have the City expressly endorsed onto the policy as a Cancellation Notice Recipient. Should any of the policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. E. Endorsements, OCP policy, or General Liability policy shall not exclude supervisory or inspection services. F. Acceptability of Insurers Insurance is to be placed with insurers with a Best's rating of no less than A- , VII and licensed to do business in the State of Illinois. G. Verification of Coverage CONSULTANT shall furnish the City with certificates of insurance naming the City, its officials, employees, agents, and volunteers as an additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsement for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before work commences. The following additional insured endorsements may be utilized: ISO Additional Insured Endorsement CG 20 8 ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] 10 or CG 20 26, CG 20 01, CG 20 37 - Completed Operations, and CG 75 55 or CG 24 04, where required. The City reserves the right to request full- certified copies of the insurance policies and endorsements. H. Sub-consultants CONSULTANT shall include all sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- consultant. All coverages for sub-consultants shall be subject to all of the requirements stated herein. I. Assumption of Liability The CONSUL TANT assumes liability for all injury to or death of any person or persons including employees of the CONSUL TANT, any sub- consultant, any supplier or any other person and assumes liability for all damage to property sustained by any person or persons to the extents caused by the CONSULTANT'S negligent acts, errors or omissions in its performance under this AGREEMENT or any willful conduct on the part of CONSULANT resulting in liability. Willful act, as defined herein, shall mean a voluntary, deliberate action by CONSULTANT or its agent. 8.2 It shall be the duty of the CONSULTANT to provide to the CITY, copies of the CONSULTANT'S Certificates of Insurance before issuance of a Notice to Proceed. 9.0 INDEMNIFICATION. 9.1 The CONSULTANT shall indemnify and hold harmless the CITY, its officials, officers, employees, and agents from and against all liability, claims, suits, demands, proceedings and actions, including costs, attorney fees and expense of defense, arising from, growing out of, or related to, any loss, damage, injury, death, or loss or damage to property resulting from, or connected with, to the extent caused by the CONSULTANT'S negligent acts, errors or omissions in its performance under this AGREEMENT or any willful conduct on the part of CONSULANT resulting in liability. Willful act, as defined herein, shall mean a voluntary, deliberate action by CONSULTANT or its agent. 9.2 Nothing contained herein shall be construed as prohibiting the CITY, its officials, directors, officers, agents and employees, from defending through the selection and use of their own agents, attorneys and experts, any claims, suits, demands, proceedings and actions brought against them. CONSULT ANT shall reimburse the CITY from and against all liability, including costs, attorney's fees and expense of defense, arising from, growing out of, or related to, any loss, 9 ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] damage, injury, death, or loss or damage to property in which CONSULTANT is found liable for negligent acts, errors or omissions or willful conduct. 9.3 Any indemnity as provided in this AGREEMENT shall not be limited by reason of the enumeration of any insurance coverage herein provided. CONSULTANT'S indemnification of CITY shall survive the termination, or expiration, of this AGREEMENT. 10.0 SATISFACTORY PERFORMANCE 10.1 The CONSULTANT'S, and subconsultant(s), standard of performance under the terms of this AGREEMENT shall be that which is to the satisfaction of the CITY and meets or exceeds the quality and standards commonly accepted in the industry practicing in the same locality under similar conditions or circumstances. I 0.2 The CONSULTANT'S services shall be performed in a manner consistent with the customary skill and care of its profession practicing in the same locality under similar conditions or circumstances. 10.3 If any errors, omissions, or acts, intentional or negligent, are made by the CONSULTANT, or subconsultant(s), in any phase of the work, the correction of which requires additional field or office work, the CONSULTANT shall be required to perform such additional work as may be necessary to remedy same without undue delay and without charge to the CITY. 10.4 Acceptance of the work shall not relieve the CONSULTANT of the responsibility for the quality of its work, nor its liability for loss or damage resulting therefrom. 11.0 CONFLICT OF INTEREST 11.1 The CONSUL TANT covenants that it has no conflicting public or private interest and shall not acquire directly or indirectly any such interest which would conflict in any manner with the performance of CONSULTANT'S services under this AGREEMENT. 12.0 OWNERSHIP OF DOCUMENTS. 12.1 The CONSUL TANT agrees that all survey data, reports, drafting, studies, specifications, estimates, maps, computations and all other deliverables prepared for the CITY under the terms of this AGREEMENT shall be properly arranged, indexed and delivered to the CITY as provided in paragraph 7 .1 12.2 The documents and materials made or maintained under this AGREEMENT shall be and will remain the property of the CITY which shall have the right to ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] use same without restriction or limitation and without compensation to the CONSULTANT other than as provided in this AGREEMENT. 12.3 The CITY acknowledges that the use of information that becomes the property of the CITY pursuant to Paragraph 12.2, for purposes other than those contemplated in this AGREEMENT, shall be at the CITY'S sole risk. 12.4 The CONSULTANT may, at its sole expense, reproduce and maintain copies of deliverables provided to CITY 13.0 COMPLIANCE WITH STATE AND OTHER LAWS. 13.1 The CONSULTANT, and subconsultant(s), will comply with applicable Federal, State and Local statutes, ordinances and regulations and obtain permits, or other mandated approvals, whenever applicable. 13.2 The CONSULTANT, and subconsultant(s), shall not discriminate against any worker,job applicant, employee or any member of the public, because ofrace, creed, color, sex, age, handicap, or national origin, or otherwise commit an unfair employment practice. CONSULTANT shall comply with the provisions of the Illinois Human Rights Act, as amended, 775 ILCS 5/-101, et seq., and with all rules and regulations established by the Department of Human Rights. 13.3 The CONSULTANT, by its signature on this AGREEMENT, certifies that it has not been barred from being awarded a contract or subcontract under the Illinois Procurement Code, 30 ILCS 500/1-1, et seq.; and further certifies that it has not been barred from contracting with a unit of State or local government as a result ofa violation of Section 33E-3 or 33E-4 of the Illinois Criminal Code (Illinois Compiled Statutes, Chapter 720, paragraph 5/33E-3). 14.0 MODIFICATION OR AMENDMENT. 14.1 The PARTIES may modify or amend terms of this AGREEMENT only by a written document duly executed by both PARTIES. 15.0 TERM OF THIS AGREEMENT. 15.1 The term of this AGREEMENT shall begin on the date the AGREEMENT is fully executed, and shall continue in full force and effect until the earlier of the following occurs: (a) The termination of this AGREEMENT in accordance with the terms of Section 16.0, or (b) July 31, 2027, or to a new date agreed upon by the PARTIES. 11 ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] (c) The completion by the CONSULTANT and CITY of their respective obligations under this AGREEMENT, in the event such completion occurs before July 31, 2027. 15.2 The CONSULTANT shall not perform any work under this AGREEMENT after the expiration date set forth in Paragraph 15.l(b), above. The CITY is not liable and will not pay the CONSULT ANT for any work performed after the AGREEMENT'S expiration or termination. 16.0 TERMINATION 16.1 Except as otherwise set forth in this AGREEMENT, either PARTY shall have the right to terminate this AGREEMENT for any cause upon serving thirty (30) days' prior written notice upon the other PARTY, except in the event of CONSULTANT'S insolvency, bankruptcy or receivership, in which case termination shall be effective immediately upon receipt of notice. 16.2 Upon such termination, the liabilities of the PARTIES to this AGREEMENT shall cease, but they shall not be relieved of the duty to perform their obligations up to the date of termination. 16.3 Upon termination of this AGREEMENT, all data, work products, reports and documents produced, because of this AGREEMENT shall become the property of the CITY. Further, CONSULTANT shall provide all deliverables within fourteen (14) days of termination in accordance with the other provisions of this AGREEMENT. 16.4 The CITY shall pay the CONSUL TANT for all work performed prior to the date of termination and for all work necessary to comply with Section 16.3 above. 17.0 ENTIRE AGREEMENT. 17.1 This AGREEMENT, including matters incorporated herein, contains the entire AGREEMENT between the PARTIES. 17 .2 There are no other covenants, warranties, representations, promises, conditions or understandings, either oral or written, other than those contained herein. 17.3 In event of a conflict between the terms or conditions or this AGREEMENT and any term or condition found in any exhibit or attachment, the terms and conditions of this AGREEMENT shall prevail. 18.0 ASSIGNMENT. 18.1 This AGREEMENT may be assigned by either PARTY provided, however, such assignment shall be first approved, in writing, by the other PARTY. 12 ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] 19.0 SEVERABILITY. 19.1 In the event, any provision of this AGREEMENT is held to be unenforceable or invalid for any reason, the enforceability thereof shall not affect the remainder of the AGREEMENT. The remainder of this AGREEMENT shall be construed as if not containing the particular provision and shall continue in full force, effect, and enforceability, in accordance with its terms. 20.0 GOVERNING LAW. 20.1 This AGREEMENT shall be governed by the laws of the State of Illinois as to both interpretation and performance. 20.2 The forum for resolving any disputes concerning the PARTIES' respective performance, or failure to perform, under this AGREEMENT, shall be the 18th Judicial Circuit Court for DuPage County. 21.0 NOTICES. 21.1 Any required notice shall be sent to the following addresses and PARTIES: HR GREEN, INC. 2363 Sequoia Drive, Suite 101 Aurora, Illinois 60506 ATTN: Anthony P. Simmons, P.E., Regional Director -Transportation CITY OF WEST CHICAGO Department of Public Works 475 Main Street West Chicago, Illinois 60185 ATTN: Mehul Patel, P.E., CFM Director of Public Works 21.2 All notices required to be given under the terms of this AGREEMENT shall be in writing and either (a) served personally during regular business hours; (b) served by facsimile transmission during regular business hours; or (c) served by certified or registered mail, return receipt requested, properly addressed with postage prepaid. Notices served personally or by facsimile transmission shall be effective upon receipt, and notices served by mail shall be effective upon receipt as verified by the United States Postal Service. Each PARTY may designate a new location for service of notices by serving notice thereof in accordance with the requirements of this Paragraph, and without compliance to the amendment procedures set forth in Paragraph 14.1, above 22.0 WAIVER OF/FAILURE TO ENFORCE BREACH. 22.1 The PARTIES agree that the waiver of, or failure to enforce, any breach of this AGREEMENT by the remaining PARTY shall not be construed, or otherwise 13 ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] operate, as a waiver of any future breach of this AGREEMENT. Further the failure to enforce any particular breach shall not bar or prevent the remaining PARTY from enforcing this AGREEMENT with respect to a different breach. 23.0 FORCE MAJEURE. 23.1 Neither PARTY shall be liable for any delay or non-performance of their obligations caused by any contingency beyond their control including but not limited to Acts of God, war, civil unrest, strikes, walkouts, fires or natural disasters. 24.0 ACCESS TO PROPERTY. 24.1 The CONSUL TANT shall make a reasonable effort to obtain access to property of a third PARTY necessary for the performance of its obligations under this AGREEMENT. If CONSULTANT is unable to obtain access to the property, the CITY shall be responsible for securing access for the CONS ULT ANT. In the event, the CITY cannot secure access for the CONSULT ANT; the CITY shall excuse the CONSUL TANT from the performance of any work that necessitated such access. The CONSULTANT shall have no claim to compensation for any work excused under this provision. IN WITNESS OF, the PARTIES set their hands and seals as of the date first written above. CITY OF WEST CHICAGO HR GREEN, INC. BY: ------------ BY: ------------ DANIEL BOVEY ANTHONY P. SIMMONS, P.E. MAYOR REGIONAL DIRECTOR - TRANSPORTATION ATTEST BY: ATTEST BY: VALERIA PEREZ NAME: EXECUTIVE OFFICE MANAGER TITLE: (SEAL) 14 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] EXHIBIT A SCOPE OF WORK This Exhibit includes the scope of work for the services of HR Green, Inc. for the purposes of providing professional engineering services, consisting of engineering project management and design services, related to the 2027 Industrial Streets Improvement Project - Phase B (Industrial Drive): (Refer to the attached proposal submitted by HR Green, Inc., entitled "Professional Services Agreement for City of West Chicago, 2027 Industrial Streets Improvement Project - Phase B, Industrial Drive, Engineering Design Services", as prepared by Jeffery J. Strzalka, P.E., Senior Project Manager, dated November 24, 2025, as addressed to Dave Shah, P.E., Assistant Director of Public Works) 15 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] EXHIBITB DELIVERABLES The following deliverables will be submitted to the CITY before completion of the contract: (Refer to the attached proposal submitted by HR Green, Inc., entitled "Professional Services Agreement for City of West Chicago, 2027 Industrial Streets Improvement Project - Phase B, Industrial Drive, Engineering Design Services", as prepared by Jeffery J. Stnalka, P.E., Senior Project Manager, dated November 24, 2025, as addressed to Dave Shah, P.E., Assistant Director of Public Works) 16 ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] EXHIBITC SCHEDULE OF HOURLY RATES AND COST BUDGET HR Green, Inc., will bill the CITY for all tasks, assignments, and work performed in accordance with the following schedule: (Refer to the attached proposal submitted by HR Green, Inc., entitled "Professional Services Agreement for City of West Chicago, 2027 Industrial Streets Improvement Project - Phase B, Industrial Drive, Engineering Design Services", as prepared by Jeffery J. Strzalka, P.E., Senior Project Manager, dated November 24, 2025, as addressed to Dave Shah, P.E., Assistant Director of Public Works) 17 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] HRGreen®- PROFESSIONAL SERVICES AGREEMENT For City of West Chicago 2027 Industrial Streets Improvement Project- Phase B Industrial Drive Engineering Design Services Dave Shah, P.E. Assistant Director of Public Works City of West Chicago 475 Main Street West Chicago, Illinois 60185 (630) 293-2255 Prepared by: Jeffrey J. Strzalka, P.E. - Senior Project Manager HR Green, Inc. Reviewed / Approved by: Anthony P. Simmons, P.E. - Regional Director HR Green, Inc. 2363 Sequoia Drive, Suite 101 Aurora, Illinois 60506 HR Green Project No. 2503609 November 24, 2025 Version 2.3 02052021 ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Version2.3 02052021 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen® NovemberPage24,1 2025of 19 THIS AGREEMENT is between the City of West Chicago (hereafter "CLIENT') and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding CLIENT requires engineering project management and design services for the 2027 Industrial Streets Improvement Project - Phase B (Project). The Project's limits are on Industrial Drive between Downs Drive and Hawthorne Lane in West Chicago as denoted in Exhibit A. The length of the project is approximately 4,850 feet or 0.918 miles. CLIENT intends to construct the Project in FY 2027. The Project scope includes roadway improvements with full-depth road reconstruction using jointed Portland Cement Concrete (PCC) pavement; curb and gutter replacement; new sidewalk construction, including ADA-compliant detectable warnings and ramps; street light removal and replacement; driveway apron removal and replacement; drainage improvements; water main removal and replacement, including its apparatus (e.g., valves, water services, fire hydrants, etc.); miscellaneous utility structure adjustments, reconstructions, and replacements (e.g., water valve vaults, sanitary manholes, storm sewer manholes); sanitary sewer pipe spot repairs as identified; traffic control and protection; and other related items as required by the Project. COMPANY understands that CLIENT also requires surveying services, wetland delineation, geotechnical investigation, design engineering, and bidding services for the Project. 1.2 Design Criteria/Assumptions The following design guidelines will apply to the Project: A. Illinois Environmental Protection Agency (IEPA) Standard Specifications for Water and Sewer Construction in Illinois; B. Illinois Department of Transportation (IDOT) - Bureau of Design and Environment (BDE) Manual; C. IDOT - Bureau of Local Roads and Streets (BLRS) Manual; D. IDOT Standard Specifications for Road and Bridge Construction; E. IDOT BDE Highway Standards; F. IDOT District One Standards; G. Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways; H. CLIENT Code of Ordinance; I. CLIENT Construction Standards; and J. CLIENT policies (e.g., procurement, Complete Streets, etc.). It is assumed the improvements will be constructed within the existing right of way (ROW) and easements; therefore, Plats of Highway and ROW acquisition services are not included in this AGREEMENT. As a certified community, CLIENT will issue their own stormwater permit for the improvements. The existing drainage system is a combination of curb and gutter and sheet flow into adjacent ditches. The wetland drainage is conveyed by culverts under Industrial Drive. There is no reported pavement flooding within the Industrial Drive corridor. Swales within Version2.3 02052021 ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen® NovemberPage24,2 of202519 - the corridor do not appear to have any erosion issues and the outlets appear to be suitable for continued use. In DuPage County stormwater detention is required for an increase in impervious area greater than 25,000 square feet (excluding sidewalk). The addition of a sidewalk and converting the corridor to 100% curb and gutter on this project is not estimated to trigger the need for detention. The Project will also not require Post Construction Best Management Practices (PCBMPs), which are required for an increase in impervious are greater than 10,000 square feet per mile. Retaining walls are not anticipated, therefore structural engineering services are not included in this AGREEMENT. There is no railroad involvement within the Project limits. There is no work planned at the Kress Creek culverts within the Project limits as they have been recently replaced. There is no history of flooding overtopping the roadway(s). Storm sewer and drainage improvements are anticipated to consist of existing structure reconstruction or replacement, pipe repairs or replacement (in kind), and small extensions of storm sewers including additional storm structures to pick up areas of nuisance ponding, if applicable. It is anticipated the improvements will encroach into floodplain areas in the vicinity of the Kress Creek crossing and the very south portion of the project at Industrial Drive's intersection with Downs Drive. We anticipate the improvements will not result in a net fill in the area and will be covered under CLIENT issued stormwater permit. It is anticipated the improvements will not encroach into wetland areas. Proposed work such as sidewalk and utility repairs can be designed to avoid delineated wetlands. We anticipate the improvements will require wetland coordination with DuPage County Stormwater Management (DCSM), and may require a permit pending the delineation of wetlands and proposed design. 2.0 Scope of Services COMPANY is the prime consultant providing the engineering services to CLIENT for the Project and, as such, all services will be provided through COMPANY. Section 2 is narrated accordingly, though certain tasks may be performed by another or multiple members of the consultant team. The consultant team includes COMPANY, Ames Engineering, Inc. (AMES), and Midland Standard Engineering & Testing, Inc. (MSET). Section 5 provides a listing of responsibilities for each firm. The scope of services to be performed by COMPANY will be completed in accordance with generally accepted standards of practice and will include the services to complete the following tasks: 2.1 Design Project Management 2.1.1. General Project Management COMPANY will perform the following project management tasks and activities: A. Supervise, coordinate, and monitor project development for conformance with all applicable guidelines, standards, and policies. Version2.3 02052021 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage24,3 2025of 19 B. Coordinate with private utility companies (e.g., Nicor, ComEd, AT&T, Comcast, and Verizon). i. COMPANY will proactively communicate, and coordinate utility protection, abandonment or relocation as part of the project. The utility coordination efforts will strive to eliminate delays during the construction phase. ii. COMPANY will obtain utility atlas data and draft the utility facilities within the survey base map drawing. iii. COMPANY will prepare preliminary, pre-final and final engineering plans for electronic submission to private utility companies, and CLIENT, to confirm the location of their utilities within the project corridor and to address the potential abandonment, protection, or relocation of their facilities. iv. On an ongoing basis, throughout the project duration, COMPANY will respond to utility companies' requests for information or respond to project specific questions. v. Throughout the project COMPANY will maintain a utility coordination log which will document and record utility contact information, dates of plan submittals, dates of utility responses, and status of any outstanding questions or comments. The utility coordination log will be available at any time upon request for CLIENT review. C. Review of existing information such as GIS, CCTV footage, and as-built records of infrastructure, including underground utilities (e.g., water main, sanitary sewer, storm sewer) provided by CLIENT. D. Coordinate with all design staff, various agencies, and subconsultants (e.g., geotechnical, lighting) to ensure the free and timely flow of information for each task activity. E. Preparation of a detailed critical path method (CPM) schedule within two (2) weeks after the Notice to Proceed (NTP) is provided by CLIENT. F. COMPANY will also prepare agendas and minutes for project meetings as required. 2.1.2. Project Administration COMPANY will perform the following project administrative duties: A. Prepare and submit monthly progress reports in the format directed by CLIENT that will identify work performed on each task during the preceding month. Percent completion compared to percentages billed for each task will also be shown on the reports. The progress reports will also include narratives comparing the actual progress to meeting the CPM schedule and contain proposals for addressing any anticipated schedule issues. B. Provide monthly invoices in an appropriate format agreed upon between COMPANY and CLIENT. 2.1.3. Project Meetings & Agency Coordination In addition to CLIENT, COMPANY will coordinate with various public and private entities as required for project development and permitting, including but not limited to the IEPA for the Water Main Construction Permit, the DuPage County Division of Transportation (DuDOT), and the Kane-DuPage Soil and Water Conservation District (KDSWCD). COMPANY will utilize the Illinois Department of Natural Resources (IDNR) online Ecological Compliance Assessment Tool (EcoCAT) to obtain a consultation regarding the potential impacts from the Project on Illinois threatened and endangered species and sites listed on the Illinois Natural Areas Inventory. It is assumed that the consultation will be Version2.3 02052021 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage24,4 2025of 19 - terminated without requiring additional studies and/or field archeological or cultural resource surveys. Direct costs for the EcoCAT consultation are included in this AGREEMENT. The task(s) to prepare various permit applications can be found in Section 2.2 below. COMPANY will attend and conduct as necessary, the meetings listed below: A. A total of 12 Project meetings with CLIENT, including the kick-off meeting. It is assumed that six (6) of the meetings will be in-person at CU ENT's offices, and six (6) of the meetings will be held virtually. Two (2) staff members from COMPANY will attend six (6) of the meetings, and one (1) staff member from COMPANY will attend six (6) meetings. B. Design coordination meetings with other agencies as identified and required by the Project. i. One (1) in-person meeting with KDSWCD. Two (2) staff members from the COMPANY will attend the meeting. ii. One (1) virtual coordination meeting with DuDOT. One (1) staff member from COMPANY will attend. C. One (1) public information meeting (PIM) with stakeholders (e.g., property owners) to present the preliminary design, including the proposed traffic control and staging plan, and obtain public input. Two (2) staff members from COMPANY will attend the PIM. i. COMPANY will prepare and mail an invitation letter to stakeholders (mailing list to be developed by CLIENT). ii. COMPANY will prepare the newspaper advertisement, and coordinate directly with a local newspaper. Direct costs for the public advertisement are included in this AGREEMENT. iii. COMPANY will prepare colored PIM exhibit boards. For the purposes of this AGREEMENT, eight (8) exhibit boards at 24"x36" have been assumed. The exhibits will be printed directly onto poster board for display at the PIM. iv. COMPANY will maintain the list of attendees, documentation of written comments, and provide a written summary of the PIM along with responses to the written comments. For the purposes of this AGREEMENT, three (3) comments/responses have been assumed. 2.2 Design Engineering The project development process for the Project will consist of preliminary engineering, final design, and preparation of the plans, specifications/special provisions, and estimates (PS&E). The final design will generally consist of the preparation of PS&E in accordance with all applicable design standards listed in Section 1.2. The final PS&E will include all necessary plan sheets and special provisions for the complete construction of the Project. COMPANY will be responsible for the preparation, submittal, and seeking approval of all related project documents and tasks (e.g., various design reports, utility relocations, permits, agreements, survey notes, etc.). The following tasks will be performed by COMPANY: 2.2.1 Topographic Survey COMPANY will recover existing ROW evidence along Industrial Drive from the north edge of Downs Drive to the north edge of Hawthorne Lane. COMPANY will calculate the existing Version2.3 02052021 ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen .. NovemberPage24,5 2025of 19- ROW as shown on provided plat of dedication/ROW maps and recorded subdivision plats to include on the CAD base map. The topographic survey will include visible existing features and cross sections at 50-foot intervals that extend 10 feet outside the existing ROW on each side. Trees lying within the limits described above and having a diameter of 6" or greater will be located, but the species will not be identified. Existing utilities will be surveyed from visible flags or markings. Storm sewer, sanitary sewer and water main structures will be surveyed including rim elevation, invert pipe size, direction and elevation as observed at unlocked manholes. Waterways will be surveyed to the edge of bank. A creek survey of Kress Creek is not included. COMPANY will generate a Bentley OpenRoads Designer (ORD) drawing/base map, and terrain model including one (1) foot contour intervals, of the existing features collected within the project limits according to IDOT standards. The survey will reference existing NGS control stations, Illinois State Plane Coordinate System East Zone NAD83 (2011) and NAVD88 (US Survey Feet). 2.2.2 Drainage and Environmental Permitting A. Wetland Delineation and Report COMPANY will complete a wetland delineation for potential Waters of the United States Uurisdictional wetlands and open water resources) and potential isolated wetlands within the Project study area. The wetland delineation and report will be prepared in accordance with the current United States Army Corps of Engineers (USACE) methodology and conducted during the growing season. Wetlands will be classified as critical or regulatory per the DuPage County Stormwater Ordinance. The delineation will include a Floristic Quality Assessment using the latest Chicago District calculator to obtain an FQI and C-Value in accordance with USACE Chicago District requirements to determine if wetlands are critical or regulatory. Additionally, a Mean Rated Wildlife Quality using the Michigan DNR Method will be conducted in accordance with the DuPage County Stormwater Ordinance. The delineation report will include an aerial photograph with the data points and wetland boundaries clearly labeled. Wetland boundaries will be flagged and recorded with GPS units with sub-meter accuracy. For wetland areas extending outside the ROW, the wetland boundaries will be extended using field observations, wetland inventories, soil surveys, and the most recent available photography. If present, stream indicators, including an ordinary high-water mark (OHWM), defined bed and banks, sediments sorting and other features, will be recorded in the field and streams will be further classified using an OHWM form. Buffer areas for critical wetlands extending 100 feet from the wetland boundary and 50 feet from regulatory wetland boundaries will be mapped in the delineation report. B. Wetland Coordination COMPANY will schedule a pre-application meeting with DuPage County Stormwater Management staff for application process guidance. COMPANY will prepare a Stormwater Management Certification Application Submittal. COMPANY will complete a wetland impact/hydrology assessment and alternative analysis (15-86.B) per Tab 4 of the DuPage County Stormwater Ordinance. COMPANY will document avoidance if wetlands are avoided or will provide supporting documentation if mitigation is required for wetland impacts per 15-88. Version2.3 02052021 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage24,6 2025of 19- C. Swale Design and Storm Sewer Design with Inlet Spacing The proposed drainage plan features a new storm sewer system with curb and gutter for the north portion of the Project (approximately 2,450 feet), as well as swales to capture any offsite flows. Bulletin #75 rainfall intensities will be used for the sizing of the conveyance. Inlet spacing for the proposed storm sewer will be completed in accordance with the IDOT Drainage Manual and allowable encroachments coordinated with CLIENT. To ensure the storm system is efficiently sized for conveyance and the off-site bypass flow, COMPANY will use a dynamic hydraulic and hydrologic model, such as XP-SWMM, which can include the proposed storm sewer and culvert crossing in a single model to verify the water surface interaction. D. Floodplain Analysis There are special flood hazard area (SFHA) floodplains and floodways within the corridor that is regulated by the IDNR Office of Water Resources (IDNR-OWR) and DuPage County. The Kress Creek floodway is a Zone AE floodplain with a base flood elevation (BFE) of 750. There is a Zone A (unstudied) floodplain at the south end of the Project at Downs Drive, which is associated with an unnamed tributary of Kress Creek. The unnamed tributary is studied and that study will be obtained and utilized by COMPANY for determining a BFE through extrapolation. Since the floodplains within the corridor are studied, a hydrologic and hydraulic study will not be necessary to determine water surface elevations (WSE) for the 1O and 100 year storm. The available WSEs will be used to calculate any compensatory storage required due to the Project. The need for a floodplain study to establish a BFE is not anticipated at this point and will be discussed at a preapplication meeting with CLIENT in conjunction with the need for compensatory storage at the beginning of the project. E. Location Drainage Technical Memorandum COMPANY will prepare an abbreviated drainage report for the Project. The drainage report will be prepared based on CLIENT, IDOT and FHWA Standards. The report will be in the format of an IDOT Location Drainage Technical Memorandum (LDTM), not a full lDOT Location Drainage Study. 2.2.3 35% PS&E COMPANY will develop PS&E for the Project, as described in Section 1.1 above. The PS&E will be submitted to CLIENT for review and concurrence at the 35% milestone. The following will be completed and/or provided electronically as part of the 35% PS&E milestone submittal: A. Geotechnical Analysis i. Six (6) soils borings, each seven feet (7') in depth, will be conducted. ii. Soil samples will be submitted to an analytical laboratory for testing and evaluation for IEPA certification. It is assumed that the IEPA certification form LPC 663 will be required. iii. A geotechnical report will be submitted to CLIENT with the analysis results and any recommendations for the pavement reconstruction. B. 35% PS&E i. Cover sheet. Version2.3 02052021 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage24,7 2025of 19- ii. Existing and proposed typical sections to be used for Project as well as a determination of the limits for each typical section. The typical sections will include details for the proposed grading and paving improvements. iii. Existing condition and removal plan sheets at a scale of 1"=20'. The plan sheets will include the topographic survey information, including ROW and property boundary verification. iv. Roadway plan and profiles at a scale of 1"=20'. These drawings will show base mapping, proposed geometry, sidewalks, and proposed roadway alignments. v. Utility plan and profiles at a scale of 1"=20'. These drawings will show base mapping, existing public and private utility locations, proposed water main alignments, proposed storm sewer alignments, and any locations of spot sanitary sewer repairs. Utility profiles will be deferred to a subsequent PS&E submittal. vi. Cross sections at 1"=10' horizontal and 1"=5' vertical scale. Cross sections will generally be developed at 50-foot intervals and at each driveway entrance and loading dock location. The 35% cross sections will depict existing ground, existing ROW limits, and the top surface layer of the proposed improvements. vii. AutoTurn exhibits will be prepared at select locations to analyze truck turning movements and evaluate improvement options to reduce tire rutting in the parkway areas beyond the curbs. For the purposes of this AGREEMENT, a total of four (4) locations have been included for the preparation of Auto Turn exhibits. C. COMPANY will perform the pavement design. COMPANY will analyze up to two (2) pavement design options for CLIENT consideration. Each pavement design will be assigned a concept estimate of cost and service life for comparison. D. COMPANY will prepare a permitting requirements memo for the Project. The memo will identify the various permits applicable for the Project work types. The report will summarize each permit and indicate whether the identified permit is applicable to the Project. E. COMPANY will conduct a quality assurance/quality control (QA/QC) review of the 35% PS&E milestone submittal. QA/QC documentation at the 35% milestone will be submitted to CLIENT. 2.2.4 65% PS&E Upon receipt of CLIENT review comments on the 35% PS&E milestone submittal, COMPANY will prepare the 65% PS&E milestone submittal. The work to be performed by COMPANY as part of the 65% PS&E milestone submittal will consist of the plan sheets identified in Section 2.2.3 above, and the additional plan sheets and tasks identified below: A. 65% Plans i. General information sheets. The general information sheets will include the Index of Sheets, Index of Highway Standards, Index of CLIENT Standards, Location Map, Project Number, Traffic Data, and Design Designation. ii. General construction notes sheet. iii. Summary of quantities. Preliminary determination of the bid items to be included in the Project, along with an estimated quantity for each item. iv. Schedules of quantities. COMPANY will develop a schedule of quantities for pavement removals, new pavement construction, sidewalks, driveway removal and replacements, removal and new work items for storm sewer structures and pipes, sanitary sewer removal and replacement (if applicable), water main removals and new structures and pipes, and earthwork. Each schedule will be placed onto a plan sheet. Version2.3 02052021 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen .. NovemberPage24,B of202519 - v. Alignment and benchmarks. Alignment and benchmark data used to develop the plans and to be preserved throughout construction of the Project. A northing and easting coordinate table will be included. vi. Removal plans. The existing condition plans will be updated to depict contract removal items for construction of the improvements. vii. Suggested maintenance of traffic general notes, typical sections, and staging plans. COMPANY will develop a suitable plan for construction staging and traffic control measures to be implemented during construction. The suggested maintenance of traffic plans will include provisions for sequencing temporary access to adjacent properties during construction. The traffic control devices, procedures, and layouts shall be as per applicable IDOT Highway Standards. viii. Erosion control plans. COMPANY will develop a suitable plan for storm water pollution prevention measures to be implemented during construction. The plan will include provisions for the protection of adjacent properties and waterways during construction. The pollution prevention devices, procedures, and layouts will follow DuPage County Stormwater Management Commission and IEPA requirements. ix. Water main connection details. x. Intersection pavement elevation plans. COMPANY will prepare detailed intersection grading plans at 1"=10' for the intersections of Industrial Drive with Western Drive and Hawthorne Lane. The intersection pavement elevation plans will depict pavement markings, lane dimensions (width, tapers, storage, etc.}, PC's and PT's, radii dimension and pavement grades along the edge of pavement and other key locations. xi. ADA sidewalk ramp grading plans. COMPANY will provide identification of geometric layouts for the intersection sidewalk ramps, along with detailed grading plans. The scale of these plan sheets will be 1"=5'. At the 65% PS&E milestone, spot elevations will only be provided along the edge of pavement and back of walk/path to establish construction limits. xii. Miscellaneous construction details. The design and drafting of miscellaneous details are not included in the other plan development items. Details will be provided for such items as special grading, erosion control items, special storm sewer connections or structures, special paving details, and other required details. Construction details will also include applicable CLIENT details, and IDOT District One Details. xiii. Street lighting design. a. The lighting plan sheets will consist of temporary lighting plans, proposed lighting plans, wiring diagram/load table, and electrical details. b. The electrical lighting design will also include photometric calculations, voltage drop calculations, and coordination with ComEd to establish new service on Industrial Drive. B. COMPANY will prepare an Engineer's Opinion of Probable Cost (EOPC) for the 65% PS&E milestone submittal. C. COMPANY will prepare draft permit applications and/or agreements, as required, for CLIENT review. The permitting agencies are anticipated to be CLIENT (stormwater), IEPA (water main, sanitary sewer, and erosion control}, DCSM (wetlands},and DuDOT (detour route). Version2.3 02052021 ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase 8 - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage24,9 2025of 19- D. COMPANY will perform a constructability review of the 65% PS&E milestone submittal. The constructability review will be conducted by construction personnel familiar with this type of project. E. COMPANY will conduct a QA/QC review of the 65% PS&E milestone submittal. QA/QC documentation at the 65% milestone will be submitted to CLIENT. 2.2.5 95% PS&E Upon receipt of CLIENT review comments on the 65% PS&E milestone submittal, COMPANY will prepare the 95% PS&E milestone submittal. The work to be performed by COMPANY as part of the 95% PS&E milestone submittal will consist of the plan sheets identified in Section 2.2.3 and Section 2.2.4 above, and the additional tasks identified below: A COMPANY will prepare the contract special provisions and project specification manual. The document will include standard CLIENT Contract Specifications, as well as applicable IDOT Supplemental, Recurring, BOE, BLR, District One, and project specific special provisions. The project specific special provisions will be written to cover any items not covered by the CLIENT Contract Specifications, IDOT Standard Specifications for Road and Bridge Construction, or other special provisions. 8. COMPANY will prepare the Estimate of Time (EQT) for construction. The EQT will be developed based upon pay items and quantities, and will be used to develop the number of working days or completion date for the Project, which will be included in the special provisions. C. COMPANY will update the EOPC for the 95% PS&E milestone submittal. D. COMPANY will perform a constructability review of the 95% PS&E milestone submittal. E. COMPANY will conduct a QA/QC review of the 95% PS&E milestone submittal. QA/QC documentation at the 95% milestone will be submitted to CLIENT. F. COMPANY will prepare updated/final permit applications and/or agreements, as required, for CLIENT review. 2.2.6 100% PS&E Upon receipt of CLIENT, and any other oversight agencies', review comments on the 95% PS&E milestone submittal, COMPANY will prepare the 100% PS&E milestone submittal. The work to be performed by COMPANY as part of the 100% PS&E milestone submittal will consist of the plan sheets identified in Section 2.2.2, Section 2.2.3 and Section 2.2.4 above, and the additional tasks identified below: A COMPANY will prepare the 100% plans, and specifications. 8. COMPANY will update the EOPC and EQT for the 100% PS&E milestone submittal. C. COMPANY will conduct a QA/QC review of the 100% PS&E milestone submittal. QA/QC documentation at the 100% milestone will be submitted to CLIENT. 2.3 Bid Support COMPANY will provide bid support to CLIENT during the procurement process, which will include the following tasks: A. Prepare the newspaper advertisement, and coordinate directly with a local newspaper. Direct costs for the public advertisement are included in this AGREEMENT. 8. Prepare CLIENT's procurement documents for bidding. Version2.3 02052021 ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen .. NovemberPage 24,10 of202519 - C. Attend pre-bid meeting, if required by CLIENT. Two (2) staff members from COMPANY will attend the in-person pre-bid meeting. D. Respond to potential bidder inquiries during and after the pre-bid meeting. For the purposes of this AGREEMENT, COMPANY has included up to six (6) contractor requests for information (RFls) during the bidding process. E. Issue up to one (1) addenda, if required. F. Perform contractor bid review evaluation, and prepare detailed bid tabulations. G. Prepare and issue contract award recommendation to CLIENT. 3.0 Deliverables and Schedules Included in this Agreement 3.1 Design Project Management A. CPM schedule. 8. Meeting agendas and minutes. C. Monthly progress reports and invoices. D. Utility coordination log. E. Environmental review results (EcoCAT). F. PIM invite letters, newspaper advertisement, exhibit boards, and summary. 3.2 Design Engineering A. Bentley ORD drawing/base map, and terrain model including one (1) foot contour intervals, of the existing topography. B. Wetland report. C. LDTM. D. Geotechnical investigation report and boring logs. E. CCDD soils analysis with IEPA LPC 663 certification. F. 35% plans. G. AutoTurn exhibits. H. Pavement design memo. I. 35% QA/QC documentation. J. Permitting requirements memo. K. 65% plans. L. 65% EOPC. M. Draft permit applications at the 65% milestone. N. 65% QA/QC documentation. 0. 95% plans. P. 95% EOPC. Q. 95% Project specifications and special provisions. R. 95% EOT. S. Final permit applications at the 95% milestone. T. 95% QA/QC documentation. U. 100% plans. V. 100% EOPC. W. 100% Project specifications and special provisions. X. 100% EOT. Y. 100% QA/QC documentation. Version2.3 02052021 ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen® NovemberPage 24,11 2025of 19-3.3 Bid Support A. City standard procurement documents. B. Public advertisement in local newspaper. C. Responses to contractor RFl's, if necessary. D. Issuance of one (1) bid addendum, if necessary. E. Detailed bid tabulations. F. Award recommendation letter. 3.4 Project Schedule • December 11, 2026 - Complete 100% PS&E • January 5, 2027 - Advertise Contract Documents for Bids • January 26, 2027 - Project Bid Opening • February 4, 2027 - Infrastructure Committee Presentation • February 15, 2027 - City Council Meeting for Formal Contract Award • May 3, 2027 - Begin Construction 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: 1. Plats of any nature. 2. Land acquisition services. 3. Construction engineering and/or material testing services. 4. Construction layout. 5. Location Drainage Study. 6. Kress Creek survey, hydraulics, and/or modeling. 7. Floodplain/floodway studies. 8. Stormwater detention analysis and/or design. 9. PCBMPs. 10. Field/drain tile surveys. 11. Bat assessment(s). 12. Retaining wall design. 13. Structural engineering services. 14. Traffic counts and/or speed studies. 15. Subsurface Utility Exploration (SUE) via potholing or hydro excavating. 16. IDOT/FHWA oversight and/or involvement. 17. Facility rental fees for PIM, if applicable. 18. Development of mailing list for PIM. 19. Stakeholder coordination beyond PIM. 20. Outside agency review/permitting fees. Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others COMPANY will retain the services of MSET to conduct the geotechnical analysis for the Project. See section 2.2.3.A. above and MSET proposal in Exhibit C. Version2.3 02052021 ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage 24,12 of202519- COMPANY will retain the services of AMES to provide street lighting design and associated PS&E documents. See section 2.2.4.A.xiii. above and AMES proposal in Exhibit D. 6.0 Client Responsibilities The following CLIENT responsibilities are assumed as part of this AGREEMENT: 1. Participate in design reviews. 2. Provide available record drawings, GIS atlas maps, CCTV inspection of underground utilities, and other pertinent information on existing roadways and utilities. 3. There are no direct costs included in this AGREEMENT for plan or field reviews by KDSWCD. If necessary, any KDSWCD fees will be paid for separately by CLIENT. 4. There are no direct costs included in this AGREEMENT for PIM facility rental fees. If necessary, PIM facility rental fees will be paid for separately by CLIENT. 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on a time and material, not to exceed basis. 7.2 Invoices Invoices for COMPANY's services will be submitted, on a monthly basis. Invoices will be due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS 505. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Alternate Scope & Fee CLIENT has the option to add the following scope and fee to the project. It is understood that CLIENT is pursuing economic development program (EDP) funds from the State for the proposed improvements. The involvement of EDP funds will require oversight from the IDOT District 1 BLRS office. The project would conform to Chapter 10 of the IDOT BLRS manual as a State funded, non-federal improvement. CLIENT will complete all project initiation and funding agreements, and progress reporting with the State's EDP representative(s). Additional tasks to process the project with the BLRS office include preparation of ESR prescreening forms, an ESR, a wetland impact evaluation (WIE), a bridge bat assessment (BBA) form for the existing Kress Creek box culvert, up to a maximum of two (2) virtual review meetings with BLRS staff, up to a maximum of three (3) dispositions of comments responding to BLRS reviews, a proprietary item request letter, local special waste executive Version2.3 02052021 ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen® NovemberPage 24,13 2025of 19- summary memorandum, completion of the contractors bulletin request for advertisement form (BLR 12310), and IDOT Contract (BLR 12320) and Contract Bond (BLR 12321) forms for CLIENT, contractor and IDOT review and approval. ESR The IDOT BLR ESR process includes a "Streamlined Environmental Survey Screening Process" as presented in IDOT Circular Letter 2023-08 (March 7, 2023). Based on the guidelines, the process is meant to expedite the environmental review process for natural resources and cultural resources. There are two (2) levels of screening for natural resources. COMPANY will prepare and submit Part 1 of the Natural Resources Screening form (BOE Form 2715) to IDOT for review and processing. COMPANY will also submit the required Bridge/Structure Bat Assessment form for the existing culvert (Kress Creek) with the screening form. This will require a site visit for inspection of the culvert. The east end of the culvert is accessible from the ROW. The west end of the culvert is approximately 100 feet from the ROW and behind a chain- link fence with barbed wire and therefore inaccessible. The Industrial Drive project is anticipated to not pass Level 1 screening as new sidewalk (new alignment) has been proposed. The IDOT District office will conduct the Level 2 Natural Resource Screening if the Level 1 is not cleared. If the project passes the Level 2 screening, IDOT will certify the results. COMPANY will submit the ESR forms for the project for a full environmental review if the Level 2 screening does not pass. The cultural resources screening procedure is anticipated to not apply to the Industrial Drive project as there will be new sidewalk where sidewalk does not exist. COMPANY will submit the Cultural Resource Screening form to IDOT for review and processing, but it will need to be followed by submitting the full ESR form. COMPANY will submit the full ESR form on-line, followed with a submittal of the supporting documents via email. This will include street level photographs. The ESR will be submitted for review of biological and cultural resources. Biological resource review will be requested if not cleared at the screening level. It anticipated that both natural and cultural resources will be cleared for design approval given the project corridor is fully developed. The Wetland Impact Evaluation (WIE) form will be submitted on-line with an impact exhibit. Impacts will be assessed based on the aquatic resources (wetland) delineation. The WIE submittal will result in the issuance of the Natural Resource Review (NRR) and clearances for design approval. 7.6 Payment CLIENT AGREES to pay COMPANY on the following basis: Time and Material basis with a Not to Exceed fee of $374,047.00. See Exhibit B for a detailed fee breakdown. Upon written direction from CLIENT, COMPANY will add the alternate scope and fee described in Section 7.5 above to the contract in the time and materials not to exceed fee of $16,200.00. Version2.3 02052021 ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen" NovemberPage 24,14of192025 - 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This AGREEMENT and its attachments constitute the entire understanding between CLIENT and COMPANY relating to COMPANY's services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this AGREEMENT shall be in writing and signed by the parties to this AGREEMENT. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra services pursuant to this AGREEMENT, CLIENT will pay for the additional services even though an additional written agreement is not issued or signed. 8.3 Time Limit and Commencement of Services This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The services will be commenced immediately upon receipt of this signed AGREEMENT. 8.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this AGREEMENT, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this AGREEMENT upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this AGREEMENT, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this AGREEMENT by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 8.5 Books and Accounts COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability insurance caused by the negligent performance by COMPANY's employees of the functions and services required under this AGREEMENT. 8.7 Termination or Abandonment Either party has the option to terminate this AGREEMENT. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this AGREEMENT may be terminated upon seven (7) days' written notice. If any portion of the services is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the services not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for Version2.3 02052021 ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 l-t~3 HRGreen,, NovemberPage 24,15 of202519 services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. 8.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this AGREEMENT is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this AGREEMENT shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this AGREEMENT shall be made without written consent of the parties to this AGREEMENT. 8.11 Third-Party Beneficiaries Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this AGREEMENT are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against the COMPANY because of this AGREEMENT or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this AGREEMENT and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois without regard to any conflict of law provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this AGREEMENT or the performance of the services shall be brought in a court of competent jurisdiction in the State of Illinois. 8.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this AGREEMENT shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. 8.14 Attorney's Fees If litigation arises for purposes of collecting fees or expenses due under this AGREEMENT, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. 8.15 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. Version2.3 02052021 ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage 24,16 of2025198.16-Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys' fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CU ENT's use or reuse of the electronic files. 8.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY'S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY'S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY'S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY'S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY'S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY'S plans, specifications or other instruments of service. The CLIENT also agrees to compensate COMPANY for any time spent and expenses incurred remedying CLIENT's failures according to COMPANY'S prevailing fee schedule and expense reimbursement policy. 8.18 Opinion of Probable Construction Cost As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY'S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site; the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY'S opinion of probable construction cost. 8.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's express written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorneys' fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30-day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the Version2.3 02052021 ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase 8 - Industrial Drive HR Green Project No.: 2503609 HRGreen® NovemberPage 24,17 of202519 -submitted electronic materials shall be subject to separate agreement. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern. 8.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT'S expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT's consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this AGREEMENT unless indicated in the Scope of Services. 8.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; disease epidemic or pandemic; failure of any government agency to act in a timely manner; failure of performance by the CLIENT or the CLIENT'S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 8.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and sub- consultants at a construction site, shall relieve the general contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the general contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the general contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and shall be made additional insureds on the general contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 8.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional services. The compensation to be paid COMPANY for said professional services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers, directors, Version2.3 02052021 ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 HRGreen,, NovemberPage 24,18 of202519 -employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. It is acknowledged by both parties that COMPANY'S Scope of Services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY'S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this AGREEMENT shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 8.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a design professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 8.25 Limitation of Liability In recognition of the relative risks and benefits of the Project to both the CLIENT and the COMPANY, the risks have been allocated such that the CLIENT agrees, to the fullest extent permitted by law, to limit the liability of the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders, owners and sub- consultants for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of the COMPANY and COMPANY'S officers, directors, partners, employees, shareholders, owners and sub-consultants shall not exceed $50,000.00, or the COMPANY'S total fee for services rendered on this Project, whichever is greater. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 8.26 Design Without Construction Observation It is agreed that the professional services of COMPANY do not extend to or include the review or site observation of the contractor's work or performance and the CLIENT assumes all responsibility for interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including but not limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be responsible for its employees' negligent acts, errors or omissions. 8.27 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd-Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. Version2.3 02052021 ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] Professional Services Agreement 2027 Industrial Streets Improvement Project, Phase B - Industrial Drive HR Green Project No.: 2503609 November 24, 2025 HRGreen" Page 19 of 19 This AGREEMENT is approved and accepted by CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. kB Approved by: PrintedfTyped Name: Title: Regional Director - Transportation Date: November 24, 2025 CITY OF WEST CHICAGO Accepted by: PrintedfTyped Name: Daniel Bovey Title: Mayor Date: 12/15/25 Version2.3 02052021 ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] EXHIBIT A Industrial Streets Improvement Project- Phase B Anticipated Construction: FY 2027 <:, ,Na W Hawthorns Ln wthorn Park C ; 0. 0 C • !!"' 0' . Lee Rd u ::i LL ...J +t 0 LOco .,f City of West Qticago Wo,s!ern Dr - ,, We.11 Chlcago Pralrlo Down Dt Legend: - Project Limits 4,850± LF TOTAL ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] EXHIBITB Local Public Agency County Section Number !City of West Chicago !DuPage I TBD Consultant / Subconsultant Name Job Number !HR Green 12503609 COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET OVERHEAD RATE~! _____14_7_._oo_•t.~· ' COMPLEXITY FACTORl~--O~I DIRECT COSTS (nol Included in OVERHEAO& SERVICES BY "A.OF GRAND TASK row totals) STAFF HOURS PAYROLL FRINGE BENEFITS FIXED FEE OTHERS TOTAL TOTAL General Prolect Manaaement 142 8,829 12,979 2,914 24,722 6.61% Proied Administration 24 1,392 2,046 459 3,897 1.04% Proiect Meetinas & Aaencv Coard' 1.563 129 8,664 12,737 2,859 24,260 6.49% ToDOaraphlc Survey 540 200 10,175 14,957 3,.358 28,490 7.62% Drainaae & Enviro Plannina 276 15,520 22,815 5,122 43,457 11.62% 36% PSE Submittal 365 19,516 28,689 6,440 7,875 62,520 16.71% 65% PSE Submittal 576 30,222 44,427 9,973 31,456 116,078 31 .03% 95% -PSE Submittal 310 17,705 26,027 5,843 49 575 13.25% 100% PSE S.ubmittal 72 4,686 6 888 1.546 13,120 3.51 % . . Bid Surioort 175 28 2,018- 2,966- 666 5,650 1.51% - - . - . - . -. - - ---. . . . . . . . . . . . . . - . . . . - . . - - . . . . . . . . . . . . . . . . . . . . - - . - . . ---. ---- Subconsultant DL $0.00 Direct Costs Total ===> 52,278.00 $2,278.00 0.61% TOTALS 2122 118,727 I 174,531 I 39,180 39,331 374,047 100.00% BLR 05514 (Rev. 02/06/25) COST EST ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] EXHIBIT C SCOPE OF WORK PROPOSAL 11/12/25 From: William Wyzgala, P.E. Mr. Jeffrey Strzalka, PE. Midland Standard HR Green, Inc. Engineering & Testing, Inc. 1391 Corporate Drive, Suite 203 41 0 Nolen Drive McHenry, Illinois 60050 South Elgin, Illinois 60177 (815) 385-1778 (847) 844-1895 jstrzalka@hrgreen com Industrial Drive West Chicago, Illinois Perform six (6) pavement subgrade borings with coring of the concrete pavement and then split spoon sampling to a depth of seven (7) feet. Conduct field soil strength tests, obtain soil samples, and conquct laboratory testing to determine moisture content of all soil samples, with visual soil classifications. Report including existing pavement thickness, boring logs, test results, boring location plan, and recommendations for pavement reconstruction. Samples from the borings will scanned with a PIO meter and one sample will be submitted to an Analytical laboratory for testing and evaluation for delivery to a CCDD facility. BUDGET SERVICES UNIT PRICE EST QTY EXTENSION Field Mobilization of Drill Rig, Equipment & Crew LS $450.00 1 $450.00 Lavout of Borina locations, JULIE Clearance, Usina Trimble GNSS Reciever, oer hour $180.00 2.5 $450.00 Concrete oavement core each $125.00 6 $750.00 Loaaina of Soil Borinas & Drillina Suoervision, Field Enaineer, oer hour $100.00 6 $600.00 Soil borina with Split Sooon Samplina to 7 feet each $225.00 6 $1,350.00 Traffic Control, Signs, Arrow Board, Flaaaer, per day $920.00 0.5 $460.00 Laboratorv Moisture Content test each $6.00 20 $120.00 Pavement Core Loa & Picture, each $25.00 6 $150.00 Enaineerina Services Enaineerina Services reauired for data review oreoaration of borina loas, soil profile drawina and Geotechnical report with recommendations for subarade remediation utilities. and pavement reconstruction Principal Enaineer per hour $160.00 1 $160.00 Geotechnical Enoineer per hour $150.00 8 $1 200.00 Staff Enaineer per hour $110.00 2.5 $275.00 CCDD Evaluation Analvtical Laboratory Testina IEPA Certification form LPC 663. lump sum $1 910.00 1 $1 910.00 PROJECT TOTAL $7,875.00 ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] EXHIBIT D Project: Industrial Drive Lighting November 12, 2025 City of West Chicago Ames Engineering, Inc. (AEI) will be the sub-consultant to HR Green, Inc. to provide lighting PS&E and to provide CADD services for the above project. Scope of Work - Lighting Ames Engineering, Inc. (AEI) scope of services consists of preparing the preliminary, pre-final and final plans, special provisions, and cost estimate for proposed lighting along Industrial Drive as part of the Industrial Streets Improvement Project. Temporary lighting plans will be provided for Industrial Drive to maintain lighting during construction. The work will consist of the following items: 1. General Notes, Legend and Schedule of Quantities 2. Proposed Lighting Plans 3. Temporary Lighting Plans (Industrial Drive) 4. Wiring Diagram/Load table 5. Electrical Detail sheets 6. Photometric Calculations 7. Special Provisions 8. Voltage Drop Calculations 9. Field visit 10. Engineers' Cost Estimate 11. ComEd Coordination (Industrial Drive) 12. QA/QC 13. Project management and administration Items not included in scope: 1. Any items outside the scope of work and project limits as shown above. 2. Additional hours will be required if changes to geometry are made after the final plan submittal. Items to be furnished to AEI: 1. Base sheets in .dgn format. 2. All underground utilities (dgn format). 3. Electronic files (.dgn format) of proposed roadway geometry, alignment shall be provided by the Prime. 4. Existing lighting plans (where applicable) with current wiring, pole and luminaire information. 5. Proposed light pole information if any specific pole or luminaire shall be used. ===== PDF PAGE 83 ===== [Extraction: embedded PDF text] EXHIBIT D Project: Industrial Streets Lighting November 12, 2025 City of West Chicago Man hour Estimate - Lighting Hours Item Task - Industrial Drive 1. General Notes Leoend and Schedule of Quantities (1sheet) 8 2. Proposed Lighting Plans @ Industrial Drive (2 sheets @ 48 hrs/sheet = 48 96 hrs) (50 scale sheets) Total = 96 hrs 3. Temporary Lighting Plans@ Industrial Drive (2 sheets@ 16 hrs/sheet)= 32 32 hrs (50 scale sheets) 4. Wiring Diagram/Load Table@ Industrial Drive (1 sheet@ 16 hrs/sheet)= 16 16 hrs Total= 16 hrs 5. Electrical Detail sheets (8 sheets @ 1hr /sheet) 8 16 6: Photometric Calculations (Mainline & Railroad Crossino) 7. Soecial Provisions 4 8. Voltage Drop Calculations 8 9. Field Visit (1 field trio 2 oersons ® 4 hrs/trio) 8 4 10. Engineer's Cost Estimate 11. ComEd Coordination 4 12. QA/QC 9 13. Project manaoement and administration 9 Total 222 Direct Cost Estimate - Lighting TravelNehicle: Field Trip: 1 trip @ $90/day=$90 $ 90.00 TOTAL $ 90.00 ===== PDF PAGE 84 ===== [Extraction: embedded PDF text] EXHIBITD County Section Number !Dupage Consultant/ Subconsultant Name Job Number !AMES Engineering, Inc, 12025-12 COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET OVERHEAD RATEl~ _____9_1_.6_6°_,Yol COMPLEXITY FACTOR~I__ ____.ol DIRECT COSTS (nol included in OVERHEAD & FRINGE SERVICES BY %OF GRAND TASK row totals) MANHOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL klhtina 90 204 13,011 11 ,926 3,741 28,768 91 .45% QC/QA 9 610 559 175 1,344 4.27% Prolect Adm , 9 610 559 175 1,344 4.27% . . . -. - . . -. . . . . . -. . . . . . . . . . . . . . . . . . . . . . . . . . - . - . - . -.. . . . . - --. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Subconaultant DL 0.00 TOTALS 90 2221 14,231 I 13,044 4,091 31,456 100.00% BLR 05514 (Rev. 10/24/25) COST EST ===== PDF PAGE 85 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0079 - Kluber, Inc. - Professional Architectural Design and Construction Management COMMITTEE AGENDA DATE: December 4, 2025 Services related to the City Museum Renovations & COUNCIL AGENDA DATE: December 15, 2025, Improvements Project at 132 Main Street in an amount not to exceed $80,400.00 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE_ ________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE. __________ _ ITEM SUMMARY: The City Museum, located at 132 Main St, is a three-story masonry building originally constructed in approximately 1884. The building served as West Chicago's Town Hall and public safety headquarters before becoming the City Museum in 1975. It is listed on the National Register of Historic Places for its architectural and civic significance. The building is deteriorating and needs major exterior and interior improvements. In 2024, the City engaged with Tassone Architects, who worked on 200 Main St., to prepare plans and bid specifications for the exterior masonry rehabilitation; however, work was paused to allow for budgeting of comprehensive building needs. In FY 2026, the ' City budgeted for exterior masonry rehabilitation, roof replacement and other building improvements at this site. .The City will re-engage with Tassone Architects to prepare the bid specifications for the exterior masonry rehabilitation. Staff solicitated a proposal for the City Museum Renovations & Improvements Project (Project) from Kluber, Inc., who has provided similar services for other City projects. Kluber, Inc. has previously provided Phase II professional architectural services for various facilities projects in FY 2023 and FY 2024, including the insulation and roof replacement projects at the Streets Division Garage, interior renovation at the Fleet Garage, and exterior renovations at the Metra Depot, which were all completed successfully. Staff was satisfied with services provided by Kluber, Inc. for these projects. Kluber's proposal for Phase II and Phase Ill professional architectural services amounts to $80,400. Kluber's scope of work will generally include project management, data collection, preparation of design drawings and specification, bidding assistance, construction oversight, prepare cost estimates, review pay estimates, shop drawing review and approval as well as general project administration. The scope of improvements under this Project will be focused on the roof replacement, interior roof access hatch, evaluate and replace rooftop HVAC condensing units and associated piping and electrical components, window and door replacements (excluding the two Main St entrances and Turner Ct entrance), and fire escape repairs. The FY 2026 Capital Projects Fund Account No. 08-34-53-4801 includes $440,000.00 for this Project, which covers architectural services. After further review, staff believes there is insufficient budget to complete all scope items under this Project and the design will have to include strategic alternates to prioritize some of the scope items. Staff recommends approval of Kluber, lnc.'s proposal for Professional Architectural Design and Construction Management Services related to the City Museum Renovations & Improvements Project at 132 Main Street in an amount not to exceed $80,400.00. ACTIONS PROPOSED: Approve Resolution No. 25-R-0079 authorizing the Mayor to execute a Contract with Kluber, Inc of Aurora, Illinois, for Professional Architectural Design and Construction Management Services related to the City Museum Renovations & Improvements Project at 132 Main Street in an amount not to exceed $80,400.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 86 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0079 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH KLUBER, INC OF AURORA, ILLINOIS, FOR PROFESSIONAL ARCHITECTURAL DESIGN AND CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE CITY MUSEUM RENOVATIONS & IMPROVEMENTS PROJECT AT 132 MAIN STREET IN AN AMOUNT NOT TO EXCEED $80,400.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with Kluber, Inc of Aurora, Illinois, for Professional Architectural Design and Construction Management Services related to the City Museum Renovations & Improvements Project at 132 Main Street in an amount not to exceed $80,400.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 87 ===== [Extraction: embedded PDF text] KluberArchitects + Engineers www.kluberinc.com November 12, 2025 (Revised November 25, 2025) Mr. Dave Shah, PE Assistant Director of Public Works City of West Chicago 475 Main Street West Chicago, IL 60185 Re: City Museum Renovations & Improvements - 'Project' Kluber, Inc. Proposal No. 250916.01 R1 Dear Mr. Shah: Thank you for the opportunity to present this Proposal for Professional Services for the above referenced Project. It is our understanding that the City of West Chicago ('City') desires to engage Kluber, Inc. ('Consultant') to provide usual and customary architectural and engineering Services for the proposed City Museum Renovations and Improvements located at 132 Main Street, West Chicago (herein referred to as 'Project'). OVERVIEW OF PROJECT SCOPE The Project consists of improvements to the existing facility as noted below. First Priority Items: Roof replacement of built-up roof with EPDM membrane system and counterflashing. Historic reconstruction of the spire pitched roof is not contemplated. Add an access ladder from upper floor through wood framed roof with a new roof hatch. Evaluate and replace rooftop HVAC condensing units and electrical and piping components (during re-roofing work) if deemed units are beyond their useful life. All exterior masonry rehabilitation work has been excluded as will be performed by another architectural firm contracted by the City. Secondary Priority items: (Where Budget Permits): Window replacement or repairs with non-historical units, door replacement or repairs with non-historical units (excluding the two main entrances), fire escape repairs, add structural supports for fire· escape, repair fire escape stair treads as necessary, blast, prime and repaint all fire escape components. Front entryway ramping and staircase for ADA Access has been excluded. INITIAL INFORMATION • The Ownets budget for the Cost of the Work (CoW) is $850,000.00. The Cost of the Work is the total cost to construct all elements of the Project designed or specified by Kluber, Inc.; it does not include A/E fees, land acquisition costs, permit fees, utility service connection or activation fees, financing costs, contingencies for changes in the Work, or other soft costs that are the responsibility of the Owner. • The anticipated Project schedule is to be determined as mutually agreed with the understanding that Procurement will occur in Spring 2026, Commencement of Construction Summer 2026 and Substantial Completion 2027. • The intended Project delivery method is a single contract for General Construction; single bid package. • The City's representative for the Project will be Dave Shah. • Kluber, lnc.'s representative for the Project will be Clayton Haldeman. Corporate Office Bloomington Office 41 W. Benton Street 2401 E. Washington Street, Suite 200-B2 Aurora, Illinois 60506 Bloomington, Illinois 61704 630.406.1213 309.430.6460 ===== PDF PAGE 88 ===== [Extraction: embedded PDF text] Assumptions/Exclusions include the following: A. It is our understanding that the Owner has provided or will provide all environmental testing and abatement of all hazardous materials in the area where renovation work will occur. B. The assumption is that the current facility is code compliant with the codes that were in effect when constructed. Our scope of services does not include bringing the facility up to current codes and standards beyond the scope of the Project. C. The existing utilities (water, sewer, gas, electric) are capable of supporting the proposed renovations. D. The existing mechanical and electrical distribution equipment is adequate for the proposed renovations, replacement of such equipment is not contemplated other than as noted above. The foregoing is based on our site meeting on August 14, 2025 and email dated 11/24/2025 which removed scope items from the Project. SERVICES Kluber, Inc. proposes to provide usual and customary architectural and engineering Services for the Project as set forth in the standardized Agreement for Professional Architectural Services between City of West Chicago and Consultant, and in accordance with the general understandings applicable to our relationship with you, with limitations as follows: Construction Document Phase: • Review information furnished by the Owner • Non-invasive site review, to document and generally become familiar with the existing conditions related to the Project scope of work • Prepare existing conditions in AutoCAD based on gathering of information from field surveys • Kick-off meeting with Owner to discuss Project in detail • Perform code review related to Project scope of work • Prepare specifications o • Owner bidding requirements o Technical requirements for architectural and engineering systems • Prepare technical drawings • Prepare final estimate of Cost of the Work • Administer virtual meetings with Design Team & vendors to review project • Review final documents with Owner prior to bidding • Prepare documents for permit submission by the Contractor and respond to permit comments from the Authority Having Jurisdiction. Procurement Phase: • Assist Owner in contacting potential bidders for Project • Prepare agenda and attend pre-bid meeting • Review substitution requests • Respond to contractor questions during bidding • Issue addenda (if required) • Participate in bid opening • Perform contractor bid review evaluations • Prepare and issue contractor bid results letter Construction Administration Phase: • Prepare agenda and attend pre-construction meeting • Issue ASl's and Rf P's as required • Respond to Contractor questions • Review progress pay requests if requested • Participate in conference calls administered by the Contractor with Contractor, Owner, Vendors and Design Team • Review Contractor change order requests and prepare change order documents ===== PDF PAGE 89 ===== [Extraction: embedded PDF text] • Perform site visits for progress meetings, to address contractor questions and to observe the work is proceeding in general conformance with the contract documents with a maximum of four (4) visits • Perform up to two (2) reviews of each construction submittal • Perform one (1) site visit to confirm Substantial Completion and identify punch list items • Perform one (1) site visit to verify completion of punch list items and confirm Final Completion of the Work • Issue Certificate of Substantial Completion • Assumed Construction duration: 5 months SUPPLEMENTAL AND ADDITIONAL SERVICES Supplemental Services are not included in the Services described above, but may be required for the Project or specifically requested by the City. The list below indicates Supplemental Services that will be provided by Kluber, City, To Be Determined (TBD) or Not Provided for the Project. • Civil Engineering Consultant assumed will not be required and has not been included. • Historical Preservation has not been included. Additional Services are not included in the Services described above, but may be required for the Project. The list below indicates Additional Services that may arise at no fault of the Consultant and approved by the City are as follows. 1. Services necessitated by a change in the Initial Information, previous instructions or approvals given by the City, or a material change in the Project including size, quality, complexity, the City's schedule or budget for Cost of the Work, or procurement or delivery method. 2. Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service. 3. Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care. 4. Services necessitated by decisions of the City not rendered in a timely manner or any other failure of performance on the part of the City or the City's consultants or contractors. 5. Preparing digital models or other design documentation for transmission to the City's consultants and contractors, or to other City-authorized recipients. 6. Preparation of design and documentation for alternate bid or proposal requests proposed by the City. 7. Preparation for, and attendance at, a public presentation, meeting or hearing. 8. Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Consultant is party thereto. 9. Evaluation of the qualifications of entities providing bids or proposals. 10. Consultation concerning replacement of Work resulting from fire or other cause during construction. 11. Assistance to the Initial Decision Maker (third party consultant, such as City's Representative), if other than the Consultant. COMPENSATION Kluber, Inc. proposes to provide the Services described above for the Stipulated Sum noted below. Kluber, Inc. proposes to provide the Supplementary and Additional Services described above for the fees scheduled below. Compensation for Basic, Supplementary and Additional Services does not include the services of other independent professionals, associates, or other consultants. If they are required, our fee will be increased by the direct costs of those services multiplied by a factor of 1.15 for overhead, coordination and management of the delivery of those services. ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] Our billing for Services will be based on progress of the work performed and is outlined as follows: Services: Construction Documents Phase ........................................................... $62,550.00 Procurement Phase ................................................................................ $2,600.00 Construction Administration Phase ...................................................... $14,500.00 Total Basic Services Fee: ........................ $79,650.00 Estimated Reimbursable Expenses: ............................. $750.00 Total Services+ Estimated Reimbursable Expenses: ........................ $80,400.00 Supplemental and Additional Services: As requested ............................................................. At Hourly Rates listed below Responding to Permit Comments from AHJ .............. At Hourly Rates listed below Supplemental Services ............................................................... To be Determined Additional Services .................................................... At Hourly Rates listed below Each Site Visit during construction ............................................................ $525.00 Reimbursable Expenses (not included in fees noted above) incurred in connection with our services, and our consultants, will be charged on the basis of cost, without additional markup. Anticipated reimbursable expenses for this project include expedited courier services, printing and plotting, document reproduction, premiums for professional liability insurance in excess of usual and customary coverage and models, renderings or professional photography, and are anticipated not to exceed $750.00 .. Changes in services, when authorized, will be charged on an hourly rate as scheduled hereafter and amended annually in accordance with our hourly rate schedule (2025): Kluber Architects + Engineers Staff Hourly Rate Principal.. ................................................................................................... $239.00 Project Manager .......................................................................... $187.00 Project Mechanical Engineer 111 ................................................................. $177.00 Project Mechanical Engineer 11 .................................................................. $149.00 Project Mechanical Engineer 1................................................................... $122.00 Project Electrical Engineer 111 .................................................................... $177.00 Project Electrical Engineer II ..................................................................... $149.00 Project Electrical Engineer I ...................................................................... $122.00 Project Structural Engineer 111 .................................................................... $177.00 Project Structural Engineer 11 ..................................................................... $149.00 Project Structural Engineer 1. ..................................................................... $122.00 Project Technologist.. ................................................................................. $177.00 Project Architect 111 .................................................................................... $144.00 Project Architect II ..................................................................................... $122.00 Project Architect I .......................................................................................$101.00 Interior Designer 111 .................................................................................... $122.00 Interior Designer 11 ...................................................................................... $101.00 Interior Designer 1........................................................................................ $84.00 Construction Observer ................................................................................ $101.00 Senior Project Coordinator .......................................................................... $84.00 Project Coordinator ...................................................................................... $63.00 Mark-up for hourly Projects (indirect costs, OH & P) ............................... 20.0% Hourly rates for dispute resolution or legal proceedings are 2.0 times the rates noted above. ===== PDF PAGE 91 ===== [Extraction: embedded PDF text] Limitation of Liability: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, the total liability, in the aggregate, of Kluber, lnc.'s officers, directors, partners, employees, agents, and Kluber's Consultants, and any of them to City/Client and anyone claiming by, through, or under City/Client for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from, or in any way related to the Project or the Subagreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract, or warranty express or implied of Kluber's officers, directors, partners, employees, agents, or Kluber's Consultants, or any of them shall not exceed the total amount of two times fee, excluding reimbursable expenses, up to the and not exceeding the insurance policy limits. The services provided herein are governed solely with regards to permanent building codes only, compliance with OSHA regulations is specifically excluded. INSURANCE Kluber, Inc. will maintain its standard insurance as noted below until termination of this Agreement. If the City requirements are above the types and limits the Consultant normally maintains, the City shall pay the Consultant as a reimbursable expense. • Kluber, Inc. will maintain the insurance requirements as set forth in the City's Standardized Agreement for Professional Architectural Services. COPYRIGHTS AND LICENSES • As set forth in the City's Standardized Agreement for Professional Architectural Services. CLAIMS AND DISPUTES • As set forth in the City's Standardized Agreement for Professional Architectural Services. TIMING All services contemplated within this proposal shall be completed within 8 months after the acceptance date. Services performed after closure of that window will be billed hourly in accordance with the rates set forth above. This proposal is valid for a period of up to 45 days from the date noted on this proposal. FINAL NOTE If this proposal satisfactorily sets forth your understanding of our agreement, we would appreciate your authorization to proceed with this Work. We are available to discuss any aspect of this proposal with you at your convenience. Kluber, Inc. appreciates the interest expressed in our firm and we look forward to serving your needs in the future. Sincerely, Michael T. Kluber, P.E. Accepted (Signature) Date President Kluber, Inc. Michael Guttman, City Administrator By (printed name and title) Confidentiality Notice: The contents of this proposal are confidential and may not be distributed to persons other than the City. ===== PDF PAGE 92 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO t I INFRASTRUCTURE COMMITliEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4~_,_([-_ _ _ Resolution No. 25-R-0080 - Civiltech Engineering, Inc. - Professional Design Engineering Services for Downtown COMMITTEE AGENDA DATE: December 4, 2025 Modernization and Beautification Project in an Amount Not COUNCIL AGENDA DATE: December 15, 2025 to Exceed $97,653.60 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE.__________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE_________ _ ITEM SUMMARY: The West Chicago Strategic Plan (2016), the West Chicago Central-Main Street Redevelopment Plan (2018), the, West Chicago Economic Development Plan (2021-2025), and the West Chicago Forward Comprehensive Plan (2022) have all identified Downtown Revitalization as heavily desired by residents, businesses and members of the community. The general theme across all plans is to provide a more inviting Downtown. In July 2024, the City staff collaborated with Civiltech Engineering, Inc. (CEI) to prepare a Rebuild Downtown and Main Street (ROMS) grant application for a Downtown Revitalization Project (the Project) along Main St, (Washington St to Wilson Ave) and Turner Ct. The general scope of work included in the grant application is including but not limited to resurfacing within Project limits, stamped concrete sidewalks, planter beds, street furniture, festoon lighting, irrigation system for planter beds, underground improvements, signage, etc. In April 2025, the City was awarded the full requested grant amount of $2 million. The City is currently awaiting a fully executed grant agreement from Department of Commerce and Economic Opportunity (DCEO). This grant has a sunset date of November 30, 2027, and construction is anticipated to begin in April 2027. On July 21, 2025, the City Council approved Resolution No. 25-R-0047 authorizing a preliminary design engineering services agreement with CEI. The preliminary design engineering services agreement is focused on public engagement related to this Project. At the time of approval, staff had advised the City Council that an amendment will be required to perform the detailed design engineering services which will include work such as preparation of detailed engineering plans, permitting, specifications, cost estimates, and bidding services. To maintain momentum while engagement continues, staff and CEI recommend dividing detailed design into two phases. Work not dependent on public design feedback can proceed now; streetscape-sensitive design elements will return in a later amendment. GEi's proposed fees for the professional design engineering services are in the amount of $97,653. The scope of work associated with this agreement is focused on underground utilities, permitting for such and coordination with other agencies. The FY 2026 Budget includes $349,900.00 under Capital Projects Fund Account No. 08-34-53- 4225 for this Project. The current budget includes complete detailed design engineering services; however, as stated above, an amendment will be presented later at the conclusion of the public engagement process. Staff recommends approval of the contract with CEI. ACTIONS PROPOSED: Approve Resolution No. 25-R-0080 authorizing the Mayor to execute a contract with Civiltech Engineering, Inc. of Itasca, Illinois, for the Professional Design Engineering services related to the Downtown Modernization and Beautification Project in an Amount Not to Exceed $97,653.60. COMMITTEE RECOMMENDATION: ===== PDF PAGE 93 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0080 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH CIVIL TECH ENGINEERING, INC. OF ITASCA, ILLINOIS, FOR THE PROFESSIONAL DESIGN ENGINEERING SERVICES RELATED TO THE DOWNTOWN MODERNIZATION AND BEAUTIFICATION PROJECT IN AN AMOUNT NOT TO EXCEED $97,653.60 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Civiltech Engineering, Inc. of Itasca, Illinois, for the Professional Design Engineering services related to the Downtown Modernization and Beautification Project in an Amount Not to Exceed $97,653.60, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Daniel Bovey, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 94 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Downtown Modernization and Beautification Project CH1LTECH City of West Chicago I November 25, 2025 PROJECT UNDERSTANDING AND APPROACH The Phase II Engineering for this project will include watermain and potential sanitary spot repairs and lining. The City will video tape the sewers in the project area and Civiltech will review the information and confirm the locations and limits of the work. All water and sanitary work will be in accordance with IEPA and City requirements and permitted as required. It will also look at the improvement of pedestrian spaces on Main Street for ADA compliance throughout the corridor for the Main Street Streetscape. The primary objective of this scope is to provide a preliminary design for the water main, begin the utility correspondence for the Downtown Modernization and Beautification Project, and analyze ADA compliance along Main Street and produce a Phase II preliminary set of construction plans for City Review prior to the Downtown Modernization and Beautification Project. The total length of water main improvement is approximately 1,880 feet. SCOPE OF SERVICES A. Preliminary Engineering Phase The Preliminary Engineering services will meet the pertinent requirements of the City of West Chicago, the Illinois Department ofTransportation , (IDOT), and the Illinois Environmental Protection Agency (IEPA). Civiltech design team's experience with watermain construction involves exposure to many different project challenges, conditions and settings (residential, commercial and industrial). This experience allows us to identify critical project elements that need to be addressed during the Preliminary design stage. Item 1 - Initial Meeting with City This work item will include an initial meeting with the City to determine what available data and record information exists that will be useful in the design process, to discuss the project requirements in detail, and to evaluate possible water main alignment options and construction techniques. Item 2 - Early Coordination and Data Collection We will obtain and review available City data including, but not limited to, subdivision plans and plats, record plans, right-of-way data, aerial photography and contour mapping, watermain break records, other existing plans, municipal utility atlases, and private utility atlases. In addition, the data collection for this project will include a complete photo log in order to document existing conditions prior to construction. Images from the photo log could then be used to clearly show the existing conditions during public meeting presentations. Item 3 - Field Survey and Preparation of Base Sheets Civiltech Engineering will use the survey completed as part of the Concept study for the corridor. Base sheets will be prepared at a scale of 1"=20' for use during the final contract plan preparation. The preparation of the base sheets will include identification and plotting of all existing utilities within the project limits. After the base sheets have been prepared, the designers will perform a plan-in-hand field check during which we will verify the completeness and accuracy of the survey while familiarizing ourselves with the project area and any special conditions in the field. ===== PDF PAGE 95 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Downtown Modernization and Beautification Project CI\1LTECH City of West Chicago I November 25, 2025 Item 4 - Preliminary Utility Coordination This corridor includes many public and private utilities that may be impacted by the proposed design. A Design Stage J.U.L.I.E. utility locate request will be completed for the Streetscape limits which leads to receiving atlases from identified utility companies during the time when we are preparing base sheets for the plans. Item 5 - Design Criteria and Preliminary Design Studies The Preliminary Engineering will focus on the potential installation methods for the new watermain, considering the corridor, impacts, and conflicts associated. We will review alternatives for conventional open trenching and trenchless technologies, as well as a combination of alternatives. Item 6 - Concept Water Main Alignment and Profile Design As part of the Preliminary Engineering, we will prepare an overall project area exhibit that shows an overall plan for watermain location, I connections, valve strategy, and hydrant locations. This will ensure that the City staff will review and approve the conceptual design that will serve as the basis for moving forward with the detailed P, S& E. We will work with the City to determine the limits of the watermain replacement including valving and connection strategies and fire hydrant placement. Sizing of the watermain will be provided by the City. We will provide a preliminary cost estimate B. Design Engineering Phase We will complete the design of the water main replacement in accordance with the Standard Specifications for Water and Sewer Construction in Illinois, latest edition and any City requirements. The following major work items are anticipated to complete the Design Engineering Phase of this project: Item 1 - Pre-Final Contract Plans Based on the findings of the Preliminary Engineering Phase described above, we will prepare preliminary and pre-final contract plans. We anticipate that the plans will be prepared at a 1" = 20' scale and will likely contain the following drawings: • Water Main Alignment and Profile Plans (1" = 20') (4 sheets) • Drainage and Utility Plan and Profiles (1"=20') (6 sheets) Cross sections of existing utilities and proposed water main will be developed and used for design purposes; however, we do not anticipate their inclusion in these contract plans. Item 2 - Pre-Final Special Provisions and Quantity Calculations Detailed quantity calculations will be performed at this stage of the plan preparation in order to develop an accurate Engineer's Estimate of Cost. , Water main construction staging will be evaluated for constructability and to minimize the water shutdowns, service interruptions, and inconveniences to the motorized public. Detailed special provisions supplementing the "Standard Specifications for Road and Bridge Construction," adopted January 1, 2022 by the Illinois Department ofTransportation will be prepared. The special provisions will also include details and requirements for construction staging/maintenance of traffic, including listing any commitments made by the City to the adjacent property owners. Item 3 - Pre-Final QA/QC Review Prior to submission of the pre-final and final plans for review, we will perform an internal Quality Control/ Quality Assurance review of the work completed. The review will be performed by a professional engineer independent of the design team. The review will consider constructability issues as well as identification of missing pay items, quantities of work, and special provisions required. ===== PDF PAGE 96 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services ~ Downtown Modernization and Beautification Project CH'JLTECH City of West Chicago I November 25, 2025 Item 4 - ADA Compliance Civiltech will perform a review of the topographical survey and provide the City with alternatives to the pedestrian walking space along Main Street in accordance with the Main Street Streetscape project. PROJECT ADMINISTRATION, COORDINATION AND PERMITS Item 1 - Project Administration This item includes project setup and monthly invoicing. In addition, this item includes internal project team coordination. Item 2 - Project Submittals We will make the necessary document submittals, and follow through with each agency in regards to their review comments or arrange a review meeting to discuss plan changes necessary to resolve conflicts if possible. We will provide the City all reports, plans, studies and other information as requested in digital format. Item 3 - Utility Company Coordination We will analyze for potential impacts to existing utilities. We will provide the utility companies with a list of areas of potential conflict so that additional information, such as horizontal locates or depth borings, can be obtained by the utility companies where necessary to further define the extent of conflicts. Should any utility relocation work be necessary, we will work with the utility companies as they develop relocation plans, provide them with electronic files when requested and review those plans when they are submitted. Item 4 - Review Meeting We will meet with the City to discuss any review comments and design issues. The meeting will be scheduled such that all parties will have had an opportunity to review the submittals and provide comments. The meeting will be documented with Meeting Minutes. Any comments provided by the City will be documented with a disposition of comments narrative. We have anticipated 1 review meeting. Item 5 -Permitting This item includes all reviews and meetings to obtain final plan approval of water plans by the City and IEPA. The submittals will be concurrent with the reconstruction plans. An initial submittal of the 65% preliminary contract plans will be made to the City to ensure the goals and requirements are met. After addressing preliminary plan comments, Civiltech will submit to the IEPA to obtain a permit for water main work and to the City for final review. Once the contract plans and supporting documents have been completed to a pre-final {95% complete) stage, plans, specifications, and estimates will be submitted to the City. The plans will also be sent to the private utilities for their concurrent reviews. At this point, the next submittal will take place as part of the Phase II design contract associated with the Downtown Modernization and Beautification Project. PROJECT SCHEDULE The schedule of this work will follow the schedule of the reconstruction and streetscape project that these plans will be included in. The schedule for that project has not been set at this time as we wait for the concept project to wrap up. ===== PDF PAGE 97 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Downtown Modernization and Beautification Project CJ\ILTECH City of West Chicago I November 25, 2025 FEE CALCULATION Civiltech is dedicated to the philosophy of staffing projects with qualified individuals necessary to successfully complete projects at a reasonable , cost to the City. Compensation for our work will be based upon actual labor dollars expended times a factor of 2.70 to cover actual payroll, overhead and indirect costs, payroll burden, and fringe benefit costs and profit. Direct costs such as printing, vehicle expenses and sub-consultant costs will be billed at their actual cost, without markup. Accepted By: SIGNATURE PRINTED NAME COMPANY/FIRM/AGENCY DATE ===== PDF PAGE 98 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Dowrdown Modemiza&n and Beautif"teaffon Project Cf\ IL TECH City ol West Chicago I November 25, 2025 COST ESTIMATE OF CONSULTANT SERVICES Personnel & Hours Senior I Project Project Engineer Engineer QC/QA Total ¾ of Labor Cost I Hours Hours Manager Manager IV II Engineer QC/QA I $90.00 $60.00 $45.00 $39.25 $75.00 A. 4 37 94 112 8 255 33.6% $11,806.00 B. 9 58 140 176 12 395 52.0% $18,398.00 C. Pro ect Admfnlstratlon Coordination and Penn Its 11 32 39 28 0 110 14.5% $5 764.00 24 127 273 316 20 760 % of Hours 3.2% 16.7% 35.9% 41.6% 2.6% 101>.0% Total LaborCost $2,160 $7620 $12 285 $12 403 $1 500 $35 968.00 Overhead Cost 1.7000 $61 145.60 Direct Costs See Exhibit A-1 $540.00 Total Cost: $97,653.60 ===== PDF PAGE 99 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Downtown Modernization and Beautification Project Cflv1LTECH City of West Chicago I November 25, 2025 DIRECT COSTS II EXHIBIT A-1 - DIRECT COSTS II Design Engineering - Main Street Water Main Replacement ITEM 1 Vehicle Expense $90 I day X 6 days $540.00 TOTAL DIRECT EXPENSES: S540.00 ===== PDF PAGE 100 ===== [Extraction: embedded PDF text] Proposal to Furnish Design Engineering Services Downtown llodemization and Beautification Project CJ\ lLTECH City of West Chicago I November 25, 2025 WORKHOURS Personnel & Hours Senior Project Manager Project QC/QA QC/QA Manager Englnoer IV Engineer II Engineer Total Hours % of Hours Item No. Tuk A Prellmlna,v Enolneertno Phan 1. Initial Mee!Tno with Citv 3 3 6 2.4% 2. Early Coordination and Data Collection 2 2 2 6 2.4% 3. Field Survey and Preoaration of Base Sheets 1 B 20 29 11.4% 4, Preliminary Utility Comoanv Coordination 1 1 2 4 1.6% 5. Desian Criteria and Preliminary Desian Studies 1 4 8 8 21 8.2% 6. Concept Water Main Alianment and Profile Desian 1 10 24 24 59 23.1% -Water Main Alionment and Profile (1"=20' H: 1"=5' Vl 1 8 40 48 8 105 41.2% - Preliminary Estimates of Project Costs 1 8 8 8 25 9.8% Sub-totaUu,m A 4 37 94 112 8 256 ·100.0% B. Oe1lan Enalneertna Phase 1. Pre-Final Contract Plans -Water Main Alionment and Profile (1"=20' H : 1"=5' Vl 2 12 24 40 78 19.7% - Drainaae and UUUtv Plan and Profile 11 "=20' H : 1"=5' Vl -2 12 24 4B 86 21 .8% 2. Pre-Final S"""ial Provisions and Quantitv Calculations 1 10 12 8 31 7.8% 3. Pre-Final QA/QC Review 4 B B 20 5.1% 4. ADA ComoUance 16 80 BO 4 180 45.6% Sub-total Item B 9 S8 140 176 12 395 100.00% c. • Prolecl Admlnl1trat1on Coordln1llon and Pennlta 1. Project Administration 4 12 16 14_5% 2. Proiect Subm iltals 4 8 8 20 18,2% 3,. UlWtv Comoanv Coordination 1 12 12 25 22.7% 4. Review Meetino 3 3 3 9 8,2% 5. Permittina B 16 16 40 36.4% Sub-total Item C 11 32 39 28 0 110 100.0% Total Houra:I 24 I 127 ·27-3 I 316 I 20 760 %•Of,Hours:1 3.2% I 16.7'A 36.9% I 41.6% 2.6~ 100.0% ===== PDF PAGE 101 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO I INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0081 - Second Contract Extension - COMMITTEE AGENDA DATE: December 4, 2025Addlawn Landscaping, Inc. - 2026 Right-of-Way (ROW) COUNCIL AGENDA DATE: December 15, 2025 Maintenance Program in an Amount Not to Exceed $266,158.61 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE _________ _ ITEM SUMMARY: On February 19, 2024, the City Council approved Resolution No. 24-R-0011 awarding a contract to Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2024 Right-of-Way Maintenance Program, for an amount not to exceed $252,060.00. The contract covers landscape maintenance services for 131 City-owned and maintained rights-of-way at various locations, as well as Glen Oak and Oakwood cemeteries, for a period of approximately 30 consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization. I • A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if the City is satisfied with the services provided, and if approved by the City Council. The Contract provision also allows for an increase pursuant to the Consumer Price Index (CPl)-AII Urban Consumers, Chicago or 2%, whichever is less. On December 16, 2024, the City Council approved Resolution No. 24-R-0090 awarding the first contract extension for an amount not to exceed $257,101.20. CPI is based upon the average of the previous twelve months, non-seasonal adjusted, which was 3.1 % as of August 2025. A written request for an extension was , received on November 17, 2025, to extend the contract for the Fiscal Year 2026 at 2% increase in pricing. This will be the second of the two allowable extensions. The staff recommends that a Contract extension be awarded to Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2026 Right-of-Way Maintenance Program, for an amount not to exceed $266,158.61. Please note that several City-owned properties will have a larger footprint for the 2026 ROW Maintenance Program due to the demolition of existing homes and removal of existing impervious areas on the site. Additionally, missed locations from the previous contract were added, such as 126 Wood St, as well as new areas, such as medians along IL-38. Staff are satisfied with Addlawn's services during Fiscal Year 2024 and 2025. Services for the 2026 ROW Maintenance Program will be funded from the Capital Projects Fund ($298,200.00), Water Fund ($35,500.00), Sewer Fund ($7,000.00), General Fund ($22,700.00), and Commuter Parking Fund ($7,900.00). Across all accounts, total funds budgeted for this Program are $371,300.00 in FY 2026. ACTIONS PROPOSED: Approve Resolution No. 25-R-0081 authorizing the Mayor to execute a Second Contract extension with Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2026 Right-of-Way Maintenance Program, for an amount not to exceed $266,158.61. COMMITTEE RECOMMENDATION: ===== PDF PAGE 102 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0081 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A SECOND CONTRACT EXTENSION WITH ADDLA WN LANDSCAPING, INC. OF LOMBARD, ILLINOIS, FOR THE 2026 RIGHT-OF-WAY MAINTENANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED $266,158.61 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Second Contract extension with Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2026 Right-of-Way Maintenance Program, for an amount not to exceed $266,158.61, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Daniel Bovey, Mayor ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 103 ===== [Extraction: embedded PDF text] From: Chris carter To: Mehyl pate1 Cc: Jonathan Whiteaker:~ Subject: Re: 2026 ROW Maintenance - Addlawn - Contract Extension Date: Monday, November 17, 2025 1:54:39 PM Attachments: fmaoeoo1,ona 2026 west ChJcaga Addlawn Landscap1no 2% PrJcJno.pdF • \ 1 ION: This email originated from o~tside of the organization. Good afternoon Mehul, Thank you again for the opportunity to continue our relationship and servicing the City of West Chicago ROW Maintenance portfolio. Attached is the 2026 pricing that has a 2% increase from 2025. Please let me know if you need anything additional from me to get this approved and I will wait to hear back from you regarding the new properties that you were looking to add to the list. Chris Carter Vice President of Sales & Operations Addlawn Landscaping, Inc. 960 N. Lombard Road Lombard, Illinois 60148 Office: 630-543-9130 Fax: 630-543-3506 Cell: 708-870-7639 Email: ccarter@addlawn.co111 On Thu, Nov 13, 2025 at 11:10 AM Mehul Patel wrote: Chris, I appreciate the prompt response. Let us work on getting the additional locations on the list while you can work on the pricing for current locations. We'll try to get you the additional location by next week 11/18/25. I will need the final pricing list by 11/24/25. ===== PDF PAGE 104 ===== [Extraction: embedded PDF text] Mehul T. Patel, P.E., CFM Director of Public Works City of West Chicago 630-293-2255 From: Chris Carter Sent: Thursday, November 13, 2025 11:06 AM To: Mehul Patel Cc: Jonathan Whiteaker <)Whjteaker@westchjca(i:o or~>; Kevin W Subject: Re: 2026 ROW Maintenance - Addlawn - Contract Extension TIO. : This email originated from outside oftl~e organirzation. Good morning Mehul, Thank you for reaching out. Yes, we are interested in continuing our relationship for the 2026 ROW Maintenance and would be happy to submit our pricing for whenever you will need this for your upcoming meetings. At this time, should I submit for the current property list or wait for the additional properties that are expected to be added? Chris Carter Vice President of Sales & Operations Addlawn Landscaping, Inc. 960 N. Lombard Road Lombard, Illinois 60148 ===== PDF PAGE 105 ===== [Extraction: embedded PDF text] Office: 630-543-9130 Fax: 630-543-3506 Cell: 708-870-7639 Email: ccarter@add1awn.com [ --1 =--c- On Thu, Nov 13, 2025 at 11 :00 AM Mehul Patel wrote: Good morning Chris, Thank you to the Addlawn team for its work and partnership in 2025. It is my understanding that Jake has been speaking with and/or Chris to exercise the second (and final) contract extension available for the ROW Maintenance Program for 2026. As you are aware, the contract extension is available at CPI or 2% increase over previous year, whichever is lower. The 2025 contract amount is $257,101.20. The City anticipates to add a few more locations for the 2026 program year following some scheduled demolition of City properties in the Downtown as well as additional landscaping medians added along IL-38. I wanted to reach out to gauge your interest in renewing the contract for 2026. If you are interested, please let me know soon as the next Infrastructure Committee meeting is fast approaching on December 4, 2025. With the Thanksgiving Holidays between now and then, time is of the essence. Thank you and looking forward to hearing from you. Mehul T. Patel, P.E., CFM Director of Public Works Department of Public Works 475 Main St, West Chicago, IL 60185 Phone: (630)293-2255