===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE November 6, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avifia Soto, Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Staff present included Director of Public Works, Mehul Patel, and Assistant Director of Public Works, Dave Shah. 2. Approval of Minutes A. Infrastructure Committee Minutes of September 4, 2025. Alderman Hallet made a motion, seconded by Alderman Smith, to approve the Meeting Minutes of September 4, 2025. Motion was unanimously approved by voice vote. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Avifia Soto, to approve: A. Ordinance No. 25-O-0050 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago B. Purchase of One 2025 Ford E-350 Cutaway Van — Haggerty Ford, West Chicago, Illinois C. Change Order No. 1 - TRANSCHICAGO TRUCK GROUP for the purchase of Three 2026 Freightliner 114SD Plus Single Axle Truck Chassis and Two 2026 Freightliner 114SD Plus Tandem Axle Chassis in an amount not to exceed $19,615.00 for a revised amount not to exceed $713,878.00 D. Resolution No. 25-R-0069 — Resource Consulting, Inc. - Amendment to Professional Environmental Services for the Leaking Underground Storage Tank Project at 135 W. Grand Lake Blvd in an Amount Not to Exceed $19,500 for a revised Not to Exceed Amount $69,400 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avijfia Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 475 Main Street T 630.293.2200 ir Bovey West Chicago, Illinois F 630.293.3028 _ . Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: OCR (rendered-page OCR)] 5. Items for Discussion. None. 6. Unfinished Business. None. 7. New Business. A. Fiscal Year 2026-2030 Capital Improvement and MFT Program. Mr. Patel walked the Committee through the 2025 Major Capital Outlay Construction Project Summary noting the status of 2025 projects. The IL-38 & Technology Boulevard Traffic Signal Installation is the only project that has not gone out to bid as staff are waiting for final IDOT approval, so this will be re-budgeted for 2026. Additionally, the Filter Media Replacement and Painting Interior of Filters Project will be re-budgeted for 2026 since bids received for 2025 were rejected as they were substantially over budget. Most of the other projects are either completed or expected to be completed in 2025 or early 2026. Alderman Morano noted that once again Public Works is operating under budget, though looking at 2025 alone does not encapsulate the whole picture. Mr. Patel concurred and explained that that is a result of some projects being budgeted over multiple years or carrying over into future years for completion; it is impossible to analyze 2025 in a vacuum. For 2026 Mr. Patel noted upcoming roadway projects including the annual Roadway Rehab Program, Industrial Roadway Improvement Program including Western Drive, Downs Drive, and Fenton Lane, the York Avenue CDBG Project which is pending a grant agreement from DuPage County, and the Town Road Reconstruction Project. Additional projects include Museum and City Hall improvements. Mr. Patel commented that 2026 will be a busy year but he appreciates the work that Mr. Shah and the Superintendents do to get this work done for the City. Some questions and discussion followed. Alderman Morano thanked staff for putting together all the reports and presentations during this budget season. There was a consensus by the Committee to approve the Fiscal Year 2026-2030 Capital Improvement and MFT Program and direct the Interim City Administrator to include such in the 2026 Proposed Budget. 8. Reports from Staff. None. 9. Adjournment. At 7:16 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant 475 Main Street T 630.293.2200 Deriel Bovey West Chicago, Illinois F 630.293.3028 : . Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO II INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMAR'f ITEM TITLE: AGENDA ITEM NUMBER: 4.·~, Purchase of One 2025 Ford F-250 Pickup Truck - Haggerty COMMITTEE AGENDA DATE: December 4, 2025 Ford, West Chicago, Illinois COUNCIL AGENDA DATE: December 15, 2025 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE ITEM SUMMARY: ' l The FY 2025 Public Works Department budget includes the replacement of a 2015 Ford F250 4WD Pickup Truck with Service Body and a Plow (Unit 651) in the Utilities Division with a 2025 Ford F250 4WD Pickup Truck with a custom Service Body and a Plow. The existing unit, which is used daily, has exceeded its eight-year replacement cycle and is due for replacement. The City participates in the DuPage Mayors and Managers Conference Suburban Purchasing Cooperative (SPC) and Sourcewell cooperative purchasing programs. While SPC currently maintains a contract for Ford F250 XL 4x2, it does not cover the F250 XL 4x4 series. Sourcewell currently does not have a contract for the 2025 F250 models. To complete the purchase in FY 2025, staff solicitated competitive quotes directly from dealerships. The following quotes were received: Dealer Price Rank Haooertv (West Chicaoo) $61,850.00 1 UFTRING Auto Group (Peoria) $63,073.00 2 . In FY 2025, $61,100.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the replacement of Unit 651. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is budgeted for this unit in the same fund. The vehicle identified at Haggerty Ford is already custom fitted to City's needs and equipped with a Reading Utility Body which is rated highly by City Fleet Division staff. The custom fitted vehicle also significantly reduces the upfit times. A snowplow will need to be purchased separately. Staff recommends placing an order as soon as possible to secure the vehicle. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2025 Ford F350 Pickup Truck with a custom Reading Utility Body, for a cost not to exceed $61,850.00, from Haggerty Ford, West Chicago, Illinois, and authorize the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for this vehicle. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] lt:Jf. .r'.:,,11~,;1,lllUr,.W.:11 0 ... J•,Atlll&\ ,11:t~101n1.u~ Haggerty Ford 330 E. Roosevelt Rd WEST CHICAGO, IL 60185 Ph: (630) 231-3200 DATE______11-'-/_17-'-/_20_2_5_____ Salesman ____________T.;..;o;.;m;;;....:;S~te;;;.;rc.:.;n;____________ _ NAME CITY OF WEST CHICAGO STOCK # __________ ____:4.;..;75::....4:...:6__________ ....:. CO-BUYER EMAIL -----------------------------ADDRESS ______47_5_M_A_IN_S_T____ _ CELLPHONE ____________ _ HOME CITY -------------WEST CHICAGO STATE IL ZIP __6_0_1_8_5_ _ PHONEHOME ____________ _ PHONE. ____________ _ please enter my order for the following: □ New □Demo D Used YEAR NAME MODEL COLOR MILEAGE SERIAL# BOUGHT 2025 Ford F-250 WHITE 0 1FDBF2BA7SEC11707 TRADED CASH SELLING PRICE 61,310.00 TRADE DISCOUNT CASH DIFFERENCE 61,310.00 TAXES LICENSE & TITLE 173.00 ADMINISTRATIVE FEES & CHARGES 367.00 SUB TOTAL 61,850.00 PAYOFF ON TRADE SUB TOTAL 61,850.00 FACTORY REBATE SERVCONT DEPOSIT BALANCE DUE ON DELIVERY 61,850.00 ADMINISTRATIVE FEES AND CHARGES; AN ADMINISTRATIVE FEE IS NOT AN OFFICIAL FEE, AN ADMINISTRATIVE FEE IS NOT REQUIRED BY LAW, BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS AND PERFORMING SERVICES RELATING TO CLOSING OF A SALE, THE BASE ADMINISTRATIVE FEE ENDING JANUARY 1, 1992 WAS $40.00. THE MAXIMUM AMOUNT THAT MAY BE CHARGED FOR ADMINISTRATIVE FEES & CHARGES IS THE BASE ADMINISTRATIVE FEE OF $40.00 WHICH SHALL BE SUBJECT TO AN ANNUAL ADJUSTMENT EQUAL TO THE PERCENTAGE OF CHANGE IN THE BUREAU OF LABOR STATISTICS CONSUMER PRICE INDEX. THIS NOTICE IS REQUIRED BY LAW. NOTICE: THE ONLY OTHER ADDnlONAL CHARGES PERMITTED ARE DEALER-ADDED OPTIONS, WARRANTY AND SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE AND TITLE REGISTRATION AND TAXES. No Public Liability or Property Damage Insurance luued With Thie Transaction. ALL WARRANTIES, IF ANY, BY MANUFACTURERS OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S AND ONLY SUCH MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (A) ON ALL GOOD AND SERVICES SOLD BY DEALER; AND (B) ON ALL USED VEHICLES WHICH ARE SOLD AS IS-NOT EXPRESSLY WARRANTED OR GUARANTEED. This Is a non-binding order. □ NOTICE - If the box to the left Is checked, the automoblle purchased herein ls a demonstrator which has been pre-used and may have Incurred certain body repairs as a result of such usage. The purchaser represents and warrants thal he la of legal age; that he has lllle to and good right lo sell and dispose of of the UHd car traded In described above, that !hara are no liens, claims and /or encumbrances thereon, and agrees lo fumlsh good and sufficient title and hereby grants Haggerty Ford power of attorney to assign and endorse said title for him, and to sign any and all applications which would be necessary to register title to car being purchased in any state or territory. After careful Inspection and demonstration, the undersigned purchases the above vehicle with equipment at the prices and on the tenns specified above. TRANSFER OF TITLE TO ABOVE AUTOMOBILE IS SUBJECT TO FINAL, PAYMENT OF ANY AND ALL CHECKS CLEARING BANK UPON WHICH IS DRAWN. SIGNED ___________________ PURCHASER SIGNED __________________ CO-BUYER Ii ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] --------.,~•·~-N,~i+~N---IW/IIWWW4•1tF .....i i ~ ~ ~ ~ - - - ------ ~1~,,..,..lll~ «::tt 't ertrr' t~-~,__.r,,- ;FD KTP-000308 ford,CDITI Environmental Performance .. These ratings are not directly comparable to the U.S. EPA/DOT light-duty vehicle label ratings. For information on how to ccmpare, please see www.arb.ca.gov/epJabel. Wli2ll!B. mlilll2I! flJNCTIQNA\- SAEFJYISl;r:IJBCJY • DOOR HANDLES • BLACI: • <.2" PRODlJCTIVITV SCAEBI • 4-WHE!il. AHn.0CI( ll!W(e: SYS • AOVANCl:TRAC"' Willi RSC$ • AlRBAGS • SArETY • HEADLAMPS •AIJTOLAt,,P • AlR COND, MANUAL FRONT • FORDPASS"' CONNECT 5GWI-Fl CANOPY® Protect the environment. Choose vehicles with higher ratings: • BELT-MINOER CHIME {ON/OFF) • CLOTH SIJN VISORS HOTSPOT TELEMATICS MODEM, ....... •TOW HOOKS • DRIVER SEAT-MANUAL LUMBAR •• • HILL·START' ASSIST • • • • DRIVER/PASSENGER AIR BAGS • TIWI.SISWAY CONTR01. • OlJTSIOETaaP Cl.SPLAY . • MANUAL LOCKING HUBS • SECURE PKG 1 YR INCLUDED PARTICULATE AIR FlL TER " • ' "' ' MONO BEAM COIL SPR1'1G FAT " • SECURILOCK® ANTI-THEFT • TIWI.SI TOW MIAAORS • SYS Greenhouse Gas Rating (tailpipe only) Smog Rating [tailpipe only) • SOS POST--cRASH ALERT 5YSTI1111 • WIPERS- INTERMITTENT • POWER LOCKS AND WINDOWS SUSPENSION W/STAB BAR • STEERING:TILT/TELESCO?E,. • REA.A VfFN'CAMERA -:--.-,,,: CRUISE & AUDIO CONTROLS • REMOTE KEYLESS ENTRY :O· • • • ~ • SYNC\!k W/8' SCREEN • 3VR/36,000 BUMPER / BUMPER ,.,J11~r. l!I • • 5VRl60,000 POWERTIWN t·tM~il~~~~~:=; ~ Clsaner Q9aner • 5VRl60,000 ROAOSIDEASSIST • SYRfl00,000 DIESEL ENGINE INCWDED ON T>IIS VEHICLE IMSRPl (MSRP) PRICE lfffPBMATTON OPDPNAL EQWPMSNTlPTHEB BASEPRICE , $411,090.00 PREFERRED EQUIPMENT F!CG.600A 10-SPEEDAUTOTOROSHIFT-G NO CHARGE TOTAL O!"TlONSIOTHER 2,520.00 165.00 LT24S/75ll17E BSW ALL-TERRAIN .... •' 3.7:l ELECTRONIC-LOCION6 AXLE 430.00 - .•·. ••. =~~-g~~S/OTHER 50,610.001,995.00 PICKUP BOX DELETE - 625Jlll .REAR VIEW CAMERA & PR=P KIT ... : ··· FROITTUCENse PLATE Bl'lllcKET NO CHARGE \/EHICI..E INTEGRATION SYSTEM 2.0 ,:C0.00 PU.TFORM RUNNING BOA~S 320.00 ~ ' 9900t GVWR PACKAGE SO STATE EMISSIOl'IS NO CHARGE 175.00 AMERICA'S BEST 120V/400W OllT1.ET SNOW Pl.OW PREP PACKA:aE 250.00 SEWNG TRUCKS SPARETJllE AND WHEEL 295.00 TRAILER 8RAKE CON'mOLLER 3D01lO Thc-...-C.nmctmodl,ml,o ROOF CLEARANCE LIGHTS 95.00 sdweandsandlngvahidoda-bs JACI( (a.-..dlagnastlcs)taFcrd.-Sallln-whEcf.a UPFITTER SWITCHES 165.00 :zttin.s-mfor...-ratl~"/C~ans. 410AMP DUAL ALTERNATOR 115.00 DUAL BATTERY 210.00 ••Fed~~~an197?-2023CYtot3l:s~C'onncct(apttorml 0n utl!C"Cvtihr::le,). XL CHROME PACKAGE 225.00 'ffll FordP.m.s ADF.ancl ccrnpJrMncu-,CmlnoclGd .FOG UMPS Sc;nla!arri ~ far rc:rnnm&:oturcs(::cc Fardl=>zfuT.-ms1ord111:all!:), COM~d51Nl12 iltndfa'tl.lrfl~ oncompnbloA'T&.T natwodl 3\Q.llabllrtY.iWlvh;tochnalatV/C:flllUlAT ~twotk#¥flwclee4M~fflill'llrnltfurw:'danalfty aAd prrrwntOJJQr'abOn "~ C>M~atd fe.llcures. ~CIMl!knlea~HWI-A~ ~ I FORDPROTEcr .. •·= ,·.· 1FDBF2BA7SEC11707 lnslstonl'oltifrG1ectl .,,..,only.....-- oealo;s.'ipl/lll,el,/S..e.nad>o,dl.!..SC.O.Ste\illlll' K .- _ _ ~ -~~-;;. ;;~: r--C:1 olanflll(ybad~·~.~. Thislnlormallon SPECIAL ORDER i1 a~mt.oo area or'llaSh\'OOI' llaricis [req,Jen!ywnselVieilg ~ r velDde velvcie. and wear ~Ol-es . not lrll:IIHl .:;;~•J.it 0!J1i,>nsoraccmories1r1 notlnd!Hll!d...i..sff,....,..._ Fer more inloonaooo go to w..wi.P65\'iamlngs.cagov/passenger-'1Ehlde. ------.... II ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] Hoadguarters: P.O. Box 1070 READING 825 E. Wyomissing Blvd. R u C K Reading, PA 19607 610-775-3301 READING TRUCK EQUIPMENT, LLC BRANCH: 0 ***INVOICE *** DATE: JOB ORDER: J230018581 INVOICE: J230018581 ORDER TAKER: CLH TERMS: N30 PAGE: l MAKE: FORD ENGINE: 6.8G CUST PO: GREG/A0761 MODEL: 4X4F250 C.A.: 56 REP: YEAR: 2025 GVW: 9900 SHIP VIA: Cl?U VIN: 1FDBF2BA7SEC11707 SW/DW: SINGLE S/N: 26710635 TRN: AUTO UNIT: COLOR: WHT DELIVERY: PART NUMBER DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PR;ICE READING RESERVES THE RIGHT TO ADJUST PRICING TO COVER ANY INCREASES DUE TO OEM MODE.L YEAR .CHANGES/FITMENT ISSUES OR ANY SUP~LIER INCREASES &/OR COMMODITY. SURCHARGES THAT MAY OCCUR AFTER THE RECEIPT OF A PURCHAS·E ORDER & BEFORE FINAL DELIVERY. IF THE VE!HICLE INCLUDED IN TtlE QUOTE IS NOT ON GROUND/AVAILABLE ON RECEIPT OF AN ORDER, A REQUOTE MAY BE REQUIRED DEPENDENT ON VEHICLE ASSIGNED BUILD DATE. QUOTE IS BASED ON VEHICLE BEING ORDERED FROM THE FA.CTORY Wl'!H THE OEM OPTION FOR PICKUP BED DELE'rE . READING SLS09BASW, 8' STANDARD LINE SINGLE WHEEL S'fEEL SERVICE BODY. 98" Li 77 1/3" W X 40", W/48 l/2" W FLOOR. * ** _CONTINUED NEXT PAGE u * I. TERMS ANO CONDITIONS . . Reodlnel Truck Grovp olfora lo Joli 90<1dJ dnd •or,iou dostnbad only upo" lorma M<1 conall~ pto.idod 10 eus10m11c. Roodlng True~ Group ro,orves ihe 11u1-,t lo r11voko u,;, olfof wilholll roolko This offer aholl ba deemed a«aplod ond binding on lho lom\S Qnd condlllons lMI 1110 avaHablo On DMENTl'!(G.liOQA. 1o.sPEDAUTDTORQSHFT.Q NO CHARGE TOTAL OPTlDNS/OllfER 380.00 NO CHARGE 3.73 RATIO-UOSI.F ..xi£ I. OPTlONSK>TlfER 48,450.00 \/BIICLE • 1125.00 TOTAL PICIM'BOXOB..ETE 1,995.00 DE5TINA110N I. DEUVBlY CAMBII\ '"PREP KIT .AEARVll:W FROHT LICENSE PLATI! BIW:l