===== PDF PAGE 21 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITT,EE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-007 4 - First Contract Extension - Steve COMMITTEE AGENDA DATE: December 4, 2025Piper and Sons for the 2026 Forestry Maintenance Program in COUNCIL AGENDA DATE: December 15, 2025an Amount Not to Exceed $125,000.00 STAFF REVIEW: Mehul T. Patel, PE- Director of.Public Works SIGNATURE._ _ _______ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE._________ _ ITEM SUMMARY: The Forestry Maintenance Program (Program) covers contractual trimming and removal of parkway trees and is funded to maintain a five-year trimming cycle Citywide, which is the recommended procedure by Arborists. The scope of work includes tree trimming and tree removals (only over 15-inches in diameter) throughout the City. The City Council approved Resolution No. 24-R-0092 on December 16, 2024, awarding the contract for 2025 Forestry Maintenance Program to Steve Piper & Sons, in an Amont Not to Exceed $146,000.00. The contract . allows it to be extended for two additional years, subject to mutual agreement, satisfactory performance, and City· Council approval. The contract also permits an annual increase based on the Consumer Price Index (CPl)-AII Urban Consumers, Chicago or 2% whichever is less. CPI is based upon the average of the previous twelve months, non-seasonal adjusted. On November 3, 2025, Steve Piper & Sons submitted a written request to extend the contract for the Fiscal year 2026 at 2025 unit prices. Because the City has caught up on trimming and removals from the pause in 2020 and 2021, the overall budget for this Program has been reduced to $125,000.00 in 2026 and beyond. This will be the first of the two allowable extensions. It is staff's recommendation that a contract extension be awarded to Steve Piper & Sons, Inc. for services related to the 2026 Forestry Maintenance Program for an amount not to exceed the budgeted amount of $125,000.00. Staff were satisfied with Steve Piper & Sons services during Fiscal Year 2025. The Program will be funded by Capital Projects Fund account 08-34-53-4870 where $125,000.00 is budgeted in FY 2026. ACTIONS PROPOSED: Approve Resolution No. 25-R-007 4 authorizing the Mayor to execute a First Contract extension with Steve Piper & Sons, Inc. of Naperville, Illinois, as the lowest responsible bidder, to provide services for the 2026 Forestry Maintenance Program, in an amount not to exceed $125,000.00. COMMITTEE RECOMMENDATION: ·, . ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0074 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A FIRST CONTRACT EXTENSION WITH STEVE PIPER & SONS, INC. OF NAPERVILLE, ILLINOIS FOR SERVICES RELATED TO THE 2026 FORESTRY MAINTENANCE PROGRAM IN AN AMOUNT NOT TO EXCEED $125,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in. regular session assembled, that the Mayor is hereby authorized to execute a First Contract extension with Steve Piper & Sons, Inc. of Naperville, Illinois, as the lowest responsible bidder, to provide services for the 2026 Forestry Maintenance Program, in an amount not to exceed $125,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] Steve Piper &sons, Inc. Tree Service 31W320 Ramm Drive Naperville, IL 60564 630-898-6050 info@stevepiperandsons.com October 31 , 2025 City of West Chicago 475 Main St West Chicago, IL 60185 Attn: Mehul Patel Director of Public Works Re: 2025 Forestry Maintenance Program Mehul, Please Jet this letter serve as notice that we agree to extend the contract for 2025 another year into 2026 for the above mentioned at the same unit prices. Sincerely, ~,...__- Dan Engel rdt Productio Manager Steve Piper and Sons Tree Service 630.898.6050 ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA llfEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _'-f.....;._. _t::_. __ _ Resolution No. 25-R-0075 - Amendment No. 3 - COMMITTEE AGENDA DATE: December 4, 2025Professional Engineering Design Service to Gewalt COUNCIL AGENDA DATE: December 15, 2025 Hamilton Associates, Inc. for IL-38 and Technology Boulevard Traffic Signal Project in an Amount Not to Exceed $10,000.00 for a Revised Contract Amount of $114,150.00 STAFF REVIEW: Mehul T. Patel, P.E. , CFM- Director of Public Works SIGNATURE.____________ _ '_ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE _________ _ ITEM SUMMARY: The DuPage Business Park, located on the southwest side of West Chicago, has seen major · developments over the past few years, resulting in increased traffic volume. To protect the safety of motorists, the City desires to install a traffic signal at the intersection of IL-38 (Roosevelt Road) and Technology Boulevard. The Illinois Department of Transportation (IDOT) has jurisdiction over IL-38, while the City has jurisdiction over Technology Boulevard. In 2020, State Senator Karina Villa, as part of the Public Act 102-0017, included improvements associated with this traffic signal to be appropriated from the Build Illinois Bond Fund via the Illinois Department of Commerce and Economic Opportunity (DCEO). At the time of application, the cost associated with these improvements was listed at $600,000.00. The grant agreement was fully executed by DCEO on September 27, 2023. On February 21, 2022, the City C.ouncil approved Resolution No. 22-R-0010 authorizing the Mayor to execute the initial contract with Gewalt Hamilton Associated, Inc. (GHA) for engineering services related, to Phase II - Design, which included the preparation of an intersection design study, topographic survey, traffic signal installation plan, traffic signal interconnect plans, minor geometric improvements, and bidding assistance in the amount of $51,950.00. On August 7, 2023, the City Council approved Resolution No. 23-R-0070 authorizing the Mayor to execute Amendment No. 1 with GHA for the engineering design services for an amount not to exceed $27,300.00, for a revised contract amount of $79,250.00, to begin the detailed design of the project, including the intersection lighting, and prepare bid documents. On August 5, 2024, the City Council approved Resolution No. 24-R-0055 authorizing the • Mayor to execute Amendment No. 2 to GHA's contract for the IL-38 and Technology Boulevard Traffic Signal Project in an amount not to exceed $24,900.00, for a revised contract amount of $104,150, to switch funding sources to Motor Fuel Tax and submit plans for approval to IDOT Bureau of Local Roads (BLRS). Staff and GHA have ongoing project coordination with IDOT BLRS for the involvement of the State Route and for the use of Motor Fuel Tax (MFT) funds for the construction. The additional scope for GHA includes longer than expected coordination and response to review comments from IDOT BLRS,, preparation and submittal of Preliminary Environmental Site Assessment (PESA) response and Transportation Management Plan (TMP) as required by IDOT BLRS. ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ' Staff recommends approving Amendment No. 3 to GHA's contract for the IL-38 and Technology Boulevard Traffic Signal Project in an amount not to exceed $10,000.00, for a revised contract amount of $114,150. GHA's Amendment No. 3 will be funded through Capital Projects Fund Account No. 08-34-53- 4225 in the FY 2025 Budget. ACTIONS PROPOSED: Approve Resolution No. 25-R-0075 authorizing the Mayor to execute Amendment No. 3 for the Professional Engineering Design Services contract with Gewalt Hamilton Associates, Inc. for the IL-38 and Technology Boulevard Traffic Signal Project for an amount not to exceed $10,000.00 for a revised contract amount of $114,150.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0075 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 FOR THE PROFESSIONAL ENGINEERING DESIGN SERVICES CONTRACT WITH GEWALT HAMILTON ASSOCIATES, INC. FOR IL 38 AND TECHNOLOGY BOULEVARD TRAFFIC SIGNAL PROJECT FOR AN AMOUNT NOT TO EXCEED $10,000.00 FOR A REVISED CONTRACT AMOUNT OF $114,150.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Amendment No. 3 for the Professional Engineering Design Services contract with Gewalt Hamilton Associates, Inc. for the IL-38 and Technology Boulevard Traffic Signal Project for an amount not to exceed $10,000.00 for a revised contract amount of $114,150.00 for, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Daniel Bovey, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] ADDITIONAL SERVICES AUTHORIZATION r~ • 1 GEWALT HAMILTON r, a~ ASSOCIATES, INC. l".J IFDate: November 21, 2025 CONSULTING ENGINEERS TO: Mr. Mehul T. Patel, PE, CFM 625 Forest Edge Drive, Vernon Hills, IL 60061 Director of Public Works TEL 847.478.9700 • FAX 847.478.9701 Re: Additional Traffic Engineering Services www.gha-engineers.com IL Route 38 (Roosevelt Road) at Technology Boulevard Traffic Signal Improvements West Chicago, Illinois GHA Project No. 5814.800 This letter shall serve as authorization to proceed with the following additional services requested for the above referenced project. The City has requested that GHA perform additional services for the above referenced project. These services have included or will include the following: Complete and submit PESA Response and Traffic Management Plan, Revisions to signal plans to address IDOT and utility comments, and continued coordination with BLRS. We are respectfully requesting a $10,000.00 increase in the previously agreed to budget of $104,150.00. All other conditions of our existing contract will remain. Description of Service Estimated Fee PESA Response and TMP $2,500.00 Various BLRS Comments and Coordination $4,500.00 Continued BLRS Comments and Coordination $3,000.00 Total Not To Exceed Fee (including expenses) $10,000.00 Reimbursable Expenses (printing, postage, mileage) are included without markup. Please return this signed authorization to our office as soon as possible. Sincerely, I GEWALT HAMILTON SS IATES, INC. Ross J Haseman, . , Senior Signal System Engineer Authorized and Accepted by: City of West Chicago Date GHA West Chicago Technology Blvd Additional Services Request 3.doc