===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE ' AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L-f_____, - ~-•-- Resolution No. 25-R-0076 - A Resolution Appropriating ' : the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: December 4, 2025 Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: December 15, 2025 Maintenance Cost for Fiscal Year 2026 - Section No. 26- 00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE. _ ________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messina SIGNATURE. _ ________ _ ITEM SUMMARY: On December 1, 2025, the City Council approved Ordinance No. 25-0-0053 adopting the Annual Budget for the FY 2026 ending December 31, 2026, which included the proposed expenditure of State Motor Fuel Tax (MFT) funds in the amount of $193,000.00 for general maintenance. In the FY 2026 Budget, $143,000.00 is allocated towards street lighting energy charges, and $50,000.00 is allocated towards street sweeping solid waste disposal. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0076 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for MFT funding in the amount of $193,000.00 for Fiscal Year 2026. COMMITTEE RECOMMENDATION: ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0076 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE DLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE DLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $193,000.00 FOR FISCAL YEAR 2026 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using State Motor Fuel Tax funds for General Maintenance in Fiscal Year 2026, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] IIUnois Deparbnent Resolution for MaintenanceQ of Transportation Under the Illinois Highway CodeW District County Resolution Number Resolution T e Section Number ~11 ~ -,I.--lo-=u.......cPa.._g_e ------.I..._I_ __ __..l.__o_rig_in_al _ _ __,I26-00000-00-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of One Hundred------,N...,.a_m_e_o--.f"L-oca-.,IP"u--.-b..-llc~A'-g_e_n_cy_____ _ ---------------------------------Nine -Three Thousand, and Zero Cents Dollars( $193,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/26 to 12/31/26 - -.B<"""e-gi~n----.-ni-ng---,D"a----.-te-- --..,,E~nd"""ln- g----.-D"'"a-,-te-- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that C,ity of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. 1 Valeria Perez City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as -------,-N~a_m_e_of...,L,....oca~ l""'P~ub~l,..,lc~A-g-en_cy______ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 12/15/25 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of December 2025 Day Month, Year Cle