===== PDF PAGE 33 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0077 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: December 4, 2025Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: December 15, 2025 Maintenance Cost for the 2026 Roadway Rehabilitation Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE _ _ _______ _ ITEM SUMMARY: On December 1, 2025, the City Council approved Ordinance No. 25-0-0053 adopting the Annual Budget for the FY 2026 ending December 31, 2026, which included the proposed expenditure of the State and Local Motor Fuel Tax (MFT) and Sewer funds for the 2026 Roadway Rehabilitation Project, which is considered general maintenance, in the total amount of $1,459,700.00, out of which $1,082,700.00 is State MFT, $350,000.00 is local MFT and $27,000.00 is Sewer Funds. MFT funds are budgeted each year to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0077 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General, Maintenance, Estimate of Maintenance Cost, for State MFT funding in the amount of $1,082,700.00 for the 2026 Roadway Rehabilitation Project. COMMITTEE RECOMMENDATION: I ' ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0077 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE DLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE DLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR STATE MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $1,082,700.00 FOR THE 2026 ROADWAY REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using the State Motor Fuel Tax funds for the 2026 Roadway Rehabilitation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of December 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] IIUnois Department Resolution for MaintenanceQ of 1tansportatlon Under the Illinois Highway CodeW District County Resolution Number Resolution T e Section Number F-'I1='---,I.-=lo""'"'u""'"'Pa.._g_e ---~'~O_rig_in_al__~l26-00000-01-GM -----.I~! BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of One Million--------,N"a_m_e_ o----.f--.---L-oca------.---Ip=u----.-b..-llc_,,A,.g_e_n-cy_____ _ Ei h -Two Thousand Seven Hundred, and Zero Cents Dollars ( $1,082,700.00 - -=-........----------------'----------------- of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/26 to 12/31/26 - -=B,....e"""'gi,....nn....,in- g"""D=-a..,.te-- ---=E,....n"""'di,....ng--=Da....,t_e __ BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. 1 Valeria Perez City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ------..Na_m_e_ o"""f~L-oca------.---I=pu....,b..-lic...,,A'-"g_e_n-cy_____ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 12/15/25 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of December, 2025 Day Month, Year ICle,k Slgnatme & Date (SEAL, if required by the LPA) APPROVED Regional Engineer Signature & Date Department of Transportation I Completed 11 /25/25 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] HDnois DeJ>anTTlentQ~ of Transportation Local Public Agency General Maintenance Submittal Typel~o_r_ig_in_a_l __ ~ Estimate of Maintenance Costs District Estimate of Cost For J1 IJMunicipality Maintenance Period ""l-=-ocal= _P""'"u-=-bl"""'lc'-A-"g""'e'-n""'"cy.._________ __,.--cc~o~u_nty_.______ ~ Section Number Be innin Ending ._lc_ity_ of_W_e_s_t_C_h_ic_ag_o_____ _.l .__lo_u_P_ag_e_ __ ___.l l26-00000-01-GM 01 /01 /26 !12/31 /26 I Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost CateQorv Req. an Outside Contractor Unit Quantity Unit Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2026 Roadway 118 No ~DA improvements, spot EA 1 $1,082,700.00 $1,082,700.00 $1,082,700.00Rehabilitation storm sewer Improvements, and ;various misc. work Total Operation Cost $1,082,700.0Q Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs local Public Agency labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $1,082,700.00 $377,000.00 $1,459,700.00 Maintenance Total $1,082,700.00 $377,000.00 $1,459,700.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance._!__$_1,_oa_2_,1_0_0._00_.l ______ _._ __$_3_7_7,_oo_o_.o_o._l__$_1,_45_9_,1_0_0.__,ool Remarks ]Local Funds: $377,000.00 Completed 11/25/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Typel....o_r--=ig_in_a_l __ __, Maintenance Period rL~oca="'--l-'--P~u=bl"'"'ic'--'-A....9"""e"'""'nc=y._________ __, ""C'""o-=-u=nty..______ __, Section Beginning Ending lc.___ity_o_f W_ e_s_tC_h_ic_ag_o____ __.l lo_uP_ag_e.__ __ ______.ll26-00000-01-GM ]101101126 1112/31 /26 SUBMITTED Local Public Agency Official Signature & DateI APPROVED Regional Engineer Signature & Date Departmeot of Transportation 1 IDOT Department Use Only IReceived Location I.__IReceived_ ____.IDate Additional â–¡Location? WMFT Entry By Entry Date I I.___I _ ___. Completed 11 /25/25 Page 2 of2 BLR 14222 (Rev. 05/26/23)