===== PDF PAGE 35 =====
[Extraction: embedded PDF text]
Item 7.A
                          CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER:
Purchase of One 2025 Ford F-250 Pickup Truck - Haggerty
                                                  COMMITTEE AGENDA DATE: December 4, 2025Ford, West Chicago, Illinois                                                   COUNCIL AGENDA DATE: December 15, 2025
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              '

STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works       SIGNATURE

APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino      SIGNATURE

ITEM SUMMARY:

The FY 2025 Public Works Department budget includes the replacement of a 2015 Ford F250 4WD
Pickup Truck with Service Body and a Plow (Unit 651) in the Utilities Division with a 2025 Ford F250 4WD
Pickup Truck with a custom Service Body and a Plow. The existing unit, which is used daily, has
exceeded its eight-year replacement cycle and is due for replacement.

The City participates in the DuPage Mayors and Managers Conference Suburban Purchasing
Cooperative (SPC) and Sourcewell cooperative purchasing programs. While SPC currently maintains a
contract for Ford F250 XL 4x2, it does not cover the F250 XL 4x4 series. Sourcewell currently does not
have a contract for the 2025 F250 models. To complete the purchase in FY 2025, staff solicitated
competitive quotes directly from dealerships. The following quotes were received:

         Dealer                         Price              Rank
         Haggerty (West Chicago)        $61,850.00           1                                                                                                                                                                                                                                                                         '
       UFTRING Auto Group (Peoria)   $63,073.00          2

In FY 2025, $61,100.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the
replacement of Unit 651. A third-party vendor will do the upfit for the vehicle, for which $5,000.00 is
budgeted for this unit in the same fund. The vehicle identified at Haggerty Ford is already custom fitted ,to
City's needs and equipped with a Reading Utility Body which is rated highly by City Fleet Division staff.
The custom fitted vehicle also significantly reduces the upfit times. A snowplow will need to be purchased
separately. Staff recommends placing an order as soon as possible to secure the vehicle.

ACTIONS PROPOSED:

That the West Chicago City Council authorize the purchase of one 2025 Ford F350 Pickup Truck with a
custom Reading Utility Body, for a cost not to exceed $61,850.00, from Haggerty Ford, West Chicago,
Illinois, and authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for this vehicle.

COMMITTEE RECOMMENDATION:

The Infrastructure Committee voted 7-0 for approval.