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Item 7.C
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Resolution No. 25-R-0071 — Contract Award — Cemetery
Management, Inc. (John B. Reynolds) for Cemetery COMMITTEE AGENDA DATE: D ber 4.2
er : , 2025
Sexton Services in an Amount Not to Exceed $62,700.00 | couNCIL AGENDA DATE: December 45, 2025
for FY 2026
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
The City contracts annually for Cemetery Sexton services to supervise and manage activities at Glen Oak and
Oakwood Cemeteries. Responsibilities include, but are not limited to, sales of gravesites, performing grave
openings and closings, grounds maintenance, and preparation and maintenance of records and reports for
submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery Management, Inc. (CMI) has
contractually been the City’s Cemetery Sexton. The City pays Mr. Reynolds an annual sexton salary of $7,200.00,
plus additional costs associated with interments, grounds maintenance, and other contractual services as
requested. The number of interments, and number of snow removal events, remain the unknown factors that
impact budgeted expenditures; however, the City averages about $20,000.00 annually for interments since 2017.
The current contract with CMI expires at the end of December 31, 2025. On August 7, 2025, Mr. Reynolds
confirmed his willingness to continue to provide Cemetery Sexton Services for the City’s Glen Oak and Oakwood
Cemeteries for FY 2026 at the same pricing as FY 2024. As a cost-efficiency measure , routine ground
maintenance activities such as mowing, weed applications and fertilization, has been shifted to the annual Right-of-
Way Maintenance Program. CMI will continue to perform spring and fall cleanup, snow plowing, and headstone
resetting at Oakwood in FY 2026.
Due to satisfactory past performance, it is staff's recommendation that the contract be awarded to CMI for FY 2026.
Appropriate funds are budgeted under 01-09-23-4209 ($33,600.00); 01-09-23-4216 ($14,000.00); 01-09-23-4217
($7,800.00) and 01-09-23-4225 ($7,500.00).
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0071 authorizing the Mayor to execute a Contract with Cemetery Management, Inc.
(John B. Reynolds) for Cemetery Sexton Services in an amount not to exceed contract amount of $62,700.00 for
FY 2026.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.