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Item 7.D
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Resolution No. 25-R-0074 — First Contract Extension — Steve
Piper and Sons for the 2026 Forestry Maintenance Program in
an Amount Not to Exceed $125,000.00
COMMITTEE AGENDA DATE: December 4, 2025
COUNCIL AGENDA DATE: December 15, 2025
STAFF REVIEW: Mehul T. Patel, PE — Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
The Forestry Maintenance Program (Program) covers contractual trimming and removal of parkway trees and is
funded to maintain a five-year trimming cycle Citywide, which is the recommended procedure by Arborists. The
scope of work includes tree trimming and tree removals (only over 15-inches in diameter) throughout the City.
The City Council approved Resolution No. 24-R-0092 on December 16, 2024, awarding the contract for 2025
Forestry Maintenance Program to Steve Piper & Sons, in an Amont Not to Exceed $146,000.00. The contract
allows it to be extended for two additional years, subject to mutual agreement, satisfactory performance, and City
Council approval. The contract also permits an annual increase based on the Consumer Price Index (CPI)-Alll
Urban Consumers, Chicago or 2% whichever is less. CPI is based upon the average of the previous twelve
months, non-seasonal adjusted.
On November 3, 2025, Steve Piper & Sons submitted a written request to extend the contract for the Fiscal year
2026 at 2025 unit prices. Because the City has caught up on trimming and removals from the pause in 2020 and
2021, the overall budget for this Program has been reduced to $125,000.00 in 2026 and beyond. This will be the
first of the two allowable extensions.
It is staff's recommendation that a contract extension be awarded to Steve Piper & Sons, Inc. for services related to
the 2026 Forestry Maintenance Program for an amount not to exceed the budgeted amount of $125,000.00. Staff
were Satisfied with Steve Piper & Sons services during Fiscal Year 2025.
The Program will be funded by Capital Projects Fund account 08-34-53-4870 where $125,000.00 is budgeted in FY
2026.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0074 authorizing the Mayor to execute a First Contract extension with Steve Piper &
Sons, Inc. of Naperville, Illinois, as the lowest responsible bidder, to provide services for the 2026 Forestry
Maintenance Program, in an amount not to exceed $125,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.