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Item 7.H
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 25-R-0078 — HR Green, Inc. — Professional
Engineering Design Services for 2027 Industrial Streets | COMMITTEE AGENDA DATE: December 4, 2025
Improvement Project - Phase B (Industrial Drive) in an | COUNCIL AGENDA DATE: December 15, 2025
Amount Not to Exceed $390,247.00
AGENDA ITEM NUMBER:
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
Many roadway segments in the City’s industrial areas require complete roadway reconstruction and underground
utility improvements. These upgrades are identified in the City’s 5-Year Recommended Roadway Improvement
Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program), consists of
Phase A, Phase B, and Phase C, as shown in the enclosed location map. Improvements will include full-depth road
reconstruction and widening using jointed Portland Cement Concrete (PCC) pavement, curb and gutter, new
sidewalks, ADA-compliant detectable warnings and ramps, existing street light removal, new street lights, rigid
conduit, unit duct, driveway apron removal and replacement, drainage improvement, watermain replacements as
needed, water apparatus (e.g., valves, water services, fire hydrants, etc.), utility structure adjustments,
reconstructions and replacement of utility structures (e.g., water valve vaults, sanitary manholes, storm sewer
manholes), sanitary sewer pipe spot repairs as identified, railroad coordination, traffic control and protection as well
as other related items required to complete the Program. The Program will be funded through municipal bonds, to
be presented for City Council consideration in FY 2026.
In FY 2024, staff issued a Request for Proposal (RFP), by invitation, to nine engineering firms seeking
qualifications and costs for Design Engineering (DE) services for Phase A. Upon evaluation of seven submissions,
including criteria such as staff capabilities, proposed technical approach, workload capacity and availability,
experience on similar projects, recommendations of past clients and references, and proposed fees, HR Green,
Inc. (HRG) of Aurora, Illinois, was determined to be the Most Qualified Firm (MQF) to provide DE for Phase A.
Under Resolution 25-R-0013, the City Council approved HRG to begin design for Phase A.
HRG is on track to successfully deliver plans, specifications, and estimate (PS&E) in 2025. Based on performance,
staff is confident that HRG will continue to successfully deliver DE services for Phase B of the Program, on
Industrial Drive between Downs Drive and Hawthorne Lane. HRG’s scope of work will generally consist of project
management, project administration, project meetings, and coordination with City and external staff, other agency
coordination for permitting, environmental and geotechnical investigation, topographic survey, project plans,
specifications, estimates, and bid support for the Project.
HR Green’s proposed base fee for Phase B DE services is an amount not to exceed $374,047.00. An alternate fee
of $16,200.00 is also proposed for additional project coordination with the Illinois Department of Transportation
(IDOT) for the use of the Economic Development Program (EDP) Grant. Staff is actively engaged with IDOT on this
grant and believes the City is well-positioned to secure funding; therefore, approval of the alternate fee is
recommended. The total proposed contract amount is $390,247.00
The FY 2026 Budget includes $501,200.00 in Capital Projects Fund 08-34-53-4225 for this phase of work. Staff
recommends approval of a contract with HR Green, Inc. in an amount not to exceed $390,247.00
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0078 authorizing the Mayor to execute a contract with HR Green, Inc. of Aurora,
Illinois, for the Professional Design Engineering services related to the 2027 Industrial Streets Improvement Project
— Phase B (Industrial Drive) in an amount not to exceed $390,247.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.