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Item 7.J
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Resolution No. 25-R-0080 — Civiltech Engineering, Inc. —
Professional Design Engineering Services for Downtown | COMMITTEE AGENDA DATE: December 4, 2025
Modernization and Beautification Project in an Amount Not | COUNCIL AGENDA DATE: December 15, 2025
to Exceed $97,653.60
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
The West Chicago Strategic Plan (2016), the West Chicago Central-Main Street Redevelopment Plan (2018), the
West Chicago Economic Development Plan (2021-2025), and the West Chicago Forward Comprehensive Plan
(2022) have all identified Downtown Revitalization as heavily desired by residents, businesses and members of the
community. The general theme across all plans is to provide a more inviting Downtown.
In July 2024, the City staff collaborated with Civiltech Engineering, Inc. (CEl) to prepare a Rebuild Downtown and
Main Street (RDMS) grant application for a Downtown Revitalization Project (the Project) along Main St
(Washington St to Wilson Ave) and Turner Ct. The general scope of work included in the grant application is
including but not limited to resurfacing within Project limits, stamped concrete sidewalks, planter beds, street
furniture, festoon lighting, irrigation system for planter beds, underground improvements, signage, etc. In April
2025, the City was awarded the full requested grant amount of $2 million. The City is currently awaiting a fully
executed grant agreement from Department of Commerce and Economic Opportunity (DCEO). This grant has a
sunset date of November 30, 2027, and construction is anticipated to begin in April 2027.
On July 21, 2025, the City Council approved Resolution No. 25-R-0047 authorizing a preliminary design
engineering services agreement with CEI. The preliminary design engineering services agreement is focused on
public engagement related to this Project. At the time of approval, staff had advised the City Council that an
amendment will be required to perform the detailed design engineering services which will include work such as
preparation of detailed engineering plans, permitting, specifications, cost estimates, and bidding services. To
maintain momentum while engagement continues, staff and CEI recommend dividing detailed design into two
phases. Work not dependent on public design feedback can proceed now; streetscape-sensitive design elements
will return in a later amendment.
CEl’s proposed fees for the professional design engineering services are in the amount of $97,653. The scope of
work associated with this agreement is focused on underground utilities, permitting for such and coordination with
other agencies. The FY 2026 Budget includes $349,900.00 under Capital Projects Fund Account No. 08-34-53-
4225 for this Project. The current budget includes complete detailed design engineering services; however, as
stated above, an amendment will be presented later at the conclusion of the public engagement process. Staff
recommends approval of the contract with CEI.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0080 authorizing the Mayor to execute a contract with Civiltech Engineering, Inc. of
Itasca, Illinois, for the Professional Design Engineering services related to the Downtown Modernization and
Beautification Project in an Amount Not to Exceed $97,653.60.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.