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Item 7.K
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Resolution No. 25-R-0081 — Second Contract Extension —
Addlawn Landscaping, Inc. — 2026 Right-of-Way (ROW)
Maintenance Program in an Amount Not to Exceed
$266,158.61
COMMITTEE AGENDA DATE: December 4, 2025
COUNCIL AGENDA DATE: December 15, 2025
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.
APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE
ITEM SUMMARY:
On February 19, 2024, the City Council approved Resolution No. 24-R-0011 awarding a contract to Addlawn
Landscaping, Inc. of Lombard, Illinois, for the 2024 Right-of-Way Maintenance Program, for an amount not to
exceed $252,060.00. The contract covers landscape maintenance services for 131 City-owned and maintained
rights-of-way at various locations, as well as Glen Oak and Oakwood cemeteries, for a period of approximately 30
consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded
hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.
A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if
the City is satisfied with the services provided, and if approved by the City Council. The Contract provision also
allows for an increase pursuant to the Consumer Price Index (CPI)-All Urban Consumers, Chicago or 2%,
whichever is less. On December 16, 2024, the City Council approved Resolution No. 24-R-0090 awarding the first
contract extension for an amount not to exceed $257,101.20. CPI is based upon the average of the previous twelve
months, non-seasonal adjusted, which was 3.1% as of August 2025. A written request for an extension was
received on November 17, 2025, to extend the contract for the Fiscal Year 2026 at 2% increase in pricing. This will
be the second of the two allowable extensions.
The staff recommends that a Contract extension be awarded to Addlawn Landscaping, Inc. of Lombard, Illinois, for
the 2026 Right-of-Way Maintenance Program, for an amount not to exceed $266,158.61. Please note that several
City-owned properties will have a larger footprint for the 2026 ROW Maintenance Program due to the demolition of
existing homes and removal of existing impervious areas on the site. Additionally, missed locations from the
previous contract were added, such as 126 Wood St, as well as new areas, such as medians along IL-38. Staff are
satisfied with Addlawn’s services during Fiscal Year 2024 and 2025.
Services for the 2026 ROW Maintenance Program will be funded from the Capital Projects Fund ($298,200.00),
Water Fund ($35,500.00), Sewer Fund ($7,000.00), General Fund ($22,700.00), and Commuter Parking Fund
($7,900.00). Across all accounts, total funds budgeted for this Program are $371,300.00 in FY 2026.
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0081 authorizing the Mayor to execute a Second Contract extension with Addlawn
Landscaping, Inc. of Lombard, Illinois, for the 2026 Right-of-Way Maintenance Program, for an amount not to
exceed $266,158.61.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.