===== PDF PAGE 3 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE December 4, 2025 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Carlos Avina Soto, Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, Jayme Sheahan, and John C. Smith, Jr present. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of November 6, 2025. Alderman Hallet made a motion, seconded by Alderman Smith, to approve the Meeting Minutes of November 6, 2025. Motion was unanimously approved by voice vote. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Items Hand J. Alderman Dimas made a motion, seconded by Alderman Beebe, to approve: A. Purchase of One 2025 Ford F-250 Pickup Truck- Haggerty Ford, West Chicago, Illinois B. Resolution No. 25-R-0070 - Second Contract Extension - Crystal Maintenance Plus Corporation - 2026 Janitorial Services for Municipal Buildings in an Amount Not to Exceed $71,520.00 C. Resolution No. 25-R-0071 - Contract Award - Cemetery Management, Inc. (John B. Reynolds) for Cemetery Sexton Services in an Amount Not to Exceed $62,700.00 for FY 2026 D. Resolution No. 25-R-0074 - First Contract Extension - Steve Piper and Sons for the 2026 Forestry Maintenance Program in an Amount Not to Exceed $125,000.00 E. Resolution No. 25-R-0075 - Amendment No. 3 - Professional Engineering Design Service to Gewalt Hamilton Associates, Inc. for IL-38 and Technology Boulevard Traffic Signal Project in an Amount Not to Exceed $10,000.00 for a Revised Contract Amount of $114,150.00 F. Resolution No. 25-R-0076 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General Maintenance and Approving 475 Main Street T 630.293.2200 Dani el Bovey MAYOR West Chicago, Illinois F 630.293.3028 Tia Messino 60185 westchicago.org INTERIM CITY ADMINISTRATOR ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] City's Estimate of Maintenance Cost for Fiscal Year 2026 - Section No. 26-00000-00-GM G. Resolution No. 25-R-0077 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General Maintenance and Approving City's Estimate of Maintenance Cost for the 2026 Roadway Rehabilitation Project I. Resolution No. 25-R-0079 - Kluber, Inc. - Professional Architectural Design and Construction Management Services related to the City Museum Renovations & Improvements Project at 132 Main Street in an amount not to exceed $80,400.00 K. Resolution No. 25-R-0081 - Second Contract Extension -Addlawn Landscaping, Inc. - 2026 Right-of-Way (ROW) Maintenance Program in an Amount Not to Exceed $266,158.61 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Hallett, Morano; Sheahan, and Smith. Voting Nay: 0. 5. Items for Discussion. 4. H~ Resolution No. 25-R-0078 - HR Green, Inc. - Professional Engineering Design Services for 2027 Industrial Streets Improvement Project - Phase B (Industrial Drive) in an Amount Not to Exceed $390,247.00. Mr. Patel noted that Phase B focuses on Industrial Drive between Downs Drive and Hawthorne Lane. HR Green was selected via the Request for Proposal (RFP) process, and they have done good work for the City previously. As was done with Nuclear Drive and Northwest Drive, the City is in the process of applying for an Economic Development Program (EDP) Grant through IDOT. Part of this grant requires a business in the project area to team up with the City to work on a job creation/retention program, and initial discussions have been very positive. The business on Industrial that the City is working with is also working on an expansion, which helps qualify the City for additional EDP Grant funding. Based on early conversations, staff anticipates almost $2.9 million in funding for this project, which would cover roughly 40% of the total project cost. Alderman Morano made a motion, seconded by Alderman Smith, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 4. J. Resolution No. 25-R-0080 - Civiltech Engineering, Inc. - Professional Design Engineering Services for Downtown Modernization and Beautification Project in an Amount Not to Exceed $97,653.60. Mr. Patel reminded the Committee that the City was awarded a $2 million grant from a Rebuild Downtown and Main Street (RDMS) grant application. The public engagement requirement has been started, and a public meeting will be held in mid-to-late January. Design engineering services which are not dependent on public design feedback can proceed now, so this contract would allow a jump start on the parts of this project that are not affected by the public engagement process. Alderman Morano made a motion, seconded by Alderman Smith, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Avina Soto, Beebe, Dimas, Hallett, Morano, Sheahan, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel expressed his gratitude to the Committee and staff for ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] their support and hard work throughout 2025; he looks forward to a similar 2026. He also recommended canceling the January 2026 Infrastructure Committee meeting as staff would not have any items to present. 9. Adjournment. At 7:13 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Public Works Administrative Assistant