===== PDF PAGE 76 ===== [Extraction: embedded PDF text] '. CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: t:-t,·~ Resolution No. 26-R-0005 - Contract Award - Thomas COMMITTEE AGENDA DATE: February 5, 2026Engineering Group for Phase Ill Constructjon Engineering COUNCIL AGENDA DATE: February 17, 2026 Services for the 2026 Industrial Streets Improvement IProject - Phase A - Western Drive & Downs Drive in an Amount Not to Exceed $330,000.00 STAFF REVIEW: Mehul T. Patel, P.E.; CFM., Director of Public Works SIGNATURE APPROVED BY CITY INTERIM ADMINISTRATOR: Tia Messina SIGNATURE I ITEM SUMMARY: I Many roadway segments in the City's industrial areas require complete roadway reconstruction and underground utility improvements. These upgrades are identified in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program), consists of Phase A, Phase B, and Phase C, as shown in the enclosed location map. Improvements will include full-depth road reconstruction and widening using jointed Portland Cement Concrete (PCC) pavement, curb and gutter, new\ sidewalks, ADA-compliant detectable warnings and ramps, existing street light removal, new street lights, rigid conduit, unit duct, driveway apron removal and replacement, drainage improvement, watermain replacements as needed, water apparatus (e.g., valves, w~,ter services, fire hydrants, etc.), utility structure adjustments, reconstructions and replacement of utility structures (e.g., water valve vaults, sanitary manholes, storm sewer manholes}, sanitary sewer pipe spot repairs as ,identified, railroad coordination, traffic control and protection as well as other related items required to complete the Program. The Program will be funded through municipal bonds, to be presented for City Council consideration under a separate Agenda. On December 8, 2025, staff issued a Request for Proposal (RFP}, by invitation only, to six engineering firms seeking qualifications and fees for Phase Ill Construction Engineering (CE) services for the 2026 Industrial Streets Improvement Project - Phase A (Project) on Western Drive and Downs Drive between Industrial Drive and Kress Road, as denoted in the enclosed location map, which is scheduled for construction beginning in spring 2026. Five RFPs were submitted to the City and subsequently evaluated on January 19, 2026. The evaluation criteria included proposed staff capabilities, proposed technical approach, workload capacity and availability, experience on similar projects, recommendations of past clients and references, and proposed fees. Two personnel from the City st,:1ff and a Director of Public Works and a Village Engineer from two separate municipalities evaluated the RFPs. The following are the results of the evaluation: • ' ' Engineering Firms Average Weighted Total Overall Rank \ Thomas Engineering Group 86.69 1 I . Gonzalez Companies, LLC 85.31 2 BLA, Inc. 76.56 3 Michael Baker International " 74.13 4 HR Green, Inc. N/A* N/A . * Requirements of the RFP submission were not met ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Thomas Engineering Group (TEG) of Aurora, Illinois, was determined to be the Most Qualified Firm (MQF) to provide the CE for the Project. TEG's scope of work will include Project start-up, contractor and property owner communication, utility coordination, construction observation & inspections, documentation, submittal reviews, preparation and processing of pay requests and change orders, and project close-out. Furthermore, mate'rial testing for quality assurance (QA) is also included in the proposed agreement, which will be completed by TEG's sub-consultant, Rubino Engineering, Inc. The FY 2026 Budget includes $428,600.00 under the Capital Projects Fund Account No. 08-34-53-4225 for the OE services for the Project. TEG's proposed s~ope and services are in the amount not to exceed $330,000.00, which is $98,600.00 or approximately 23% below the budget amount. Typically, construction engineering service fees for infrastructure projects range from 10% to 15% of the construction cost. TE G's proposed CE agreement amount is approximately 4.6% of the estimated Project construction cost of $7,166,956.25. Staff recommends approval of· TEG's proposed scope and services in the amount not to exceed $330,000.00. • ACTIONS PROPOSED: Approve Resolution No. 26-R-0005 authorizing the Mayor to execute an Agreement with Thomas Engineering Group, of Aurora, Illinois, for Phase Ill Construction Engineering services related to the 2026 Industrial Stre~ts Improvement Project- Phase A-Western Drive and Downs Drive in the amount not to exceed $330,000.00. COMMITTEE RECOMMENPATION: I' o I I I I I' ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0005 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THOMAS ENGINEERING GROUP OF AURORA, ILLINOIS, FOR THE CONSTRUCTION ENGINEERING SERVICES RELATED TO THE 2026 INDUSTRIAL STREETS IMPROVEMENT PROJECT- PHASE A - WESTERN DRIVE AND DOWNS DRIVE IN AN AMOUNT NOT TO EXCEED $330,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute an Agreement with Thomas Engineering Group of Aurora, Illinois for the Phase III Construction Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A - Western Drive and Downs Drive in the amount not to exceed $330,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] I t I• PROJECT LOCATION MAP Industrial Streets Improvement Project - Phase A Western Drive & Downs Drive Project Length: 5,034 feet or 0.953 miles ' .. . ' _JI • I C -----------• Western Dr ' t ' . I • Downs Dr ' I ' City of Wes ct1icago G I 'II n9 °" J ,_ ~ ~vi~ , 5 C: c0 I .. j 4,-Legend: I Project Limits ,Commea,e_DJ I '' I . ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] 030 1121 '\,' 05,r,-~~-ti 075 076 "' 081 BATAVIA 091 11'1 l 113 115 116 CITY OF WEST CHICAGO +· ' INDUSTRIAL STREETS IMPROVEMENT PROGRAM l inch= 1,000 feet MUNICIPAL BOUNDARY ++++++ ➔ RAILROAD D FOREST PRESERVE INDEX GRID D D MAP PREPARED: DECEMBER 2024 2027 - Phase B - Project Area --• 2028 - Phase C - Project Area Proposed Watermain Replacement