===== PDF PAGE 81 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: t 4 ti , Resolution No. 26-R-0006 - Final Report of Expenditure COMMITTEE AGENDA DATE: February 5, 2026 ,(BLR 13510) for State Motor Fuel Tax Funds for the 2025 COUNCIL AGENDA DATE: February 17, 2026 Nuclear Drive and Northwest Avenue Reconstruction Project - Section No. 24-00090-00-PV ' I STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE._________ _ APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE _________ _ ITEM SUMMARY: ' On March 17, 2025, the City Council approved Resolution No. 25-R-0025, for Resolution for Improvement Under the Illinois Highway Code (BLR 09110) and the Request for Expenditure/Authorization of Motor Fuel Tax Funds (BLR 09150), authorizing the use of $2,400,000.00 in State Motor Fuel Tax (MFT). On May 19, 2025, the City Council approved a Supplemental BLR 09110 and BLR 09150, under Resolution No. 25-R-0040, authorizing the use of an additional $157,439.90, for a total State MFT amount of $2,557,439.90 for the 2025 Nuclear Drive and , Northwest Avenue Reconstruction Project (Project). The project also included $100,000.00 from Fund 06 - Water Fund and $80,000.00 from Fund 05 - ~ewer Fund. Subsequently, under Resolution No. 25-R-0038, the City Council awarded the Project to R.W. Dunteman Co. for the total contract amount not to exceed $2,737,439.90. On October 31, 2023, the City was awarded an Economic Development Program (EDP) grant from the Illinois Department of Transportation (IDOT) in the amount not to exceed $930,000.00 for the Project. The funding allowed the City to utilize grant funds on the Project's construction costs. The scope of the project is considered a permissible use of the State MFT funds for FY 2025 under the applicable provisions for the Highway Code and necessary IDOT requirements. IDOT subsequently approved and authorized the use of the State MFT funds for the, Project in FY 2025. At the end of the project, I DOT requires the, Local Agencies to submit the Final Report of Expenditure (BLR 1351 '0), which summarizes the actual amount of State MFT and Local funds expended on the project. The Project utilized $2,463,228.07 of the State MFT, $79,585.44 of the Water Fund (Local), and $55,380.00 of the Sewer Fund (Local), 1 ',for a final contract amount of $2,598,193.51, which is denoted in the enclosed BLR 13510. Although Local Agencies are not required to pass a Resolution to terminate the use of State MFT funds for projects, it is good financial practice to docume·nt the actual expenditures of the State MFT funds for the project. ACTIONS PROPOSED: Approve Resolution No. 26-R-0006 authorizing the Director of Public Works to execute the Final Report of Expenditure (BLR 13510) for submittal to the Illinois Department of Transportation (IDOT) for final approval forthe use of State Motor Fuel Tax funds for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project. ' , COMMITTEE RECOMMENDATION: I I ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0006 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE DLR 13510 - FINAL REPORT OF EXPENDITURE FOR USE OF THE STATE MOTOR FUEL TAX FUNDS FOR THE 2025 NUCLEAR DRIVE AND NORTHWEST A VENUE RECONSTRUCTION PROJECT - SECTION NO. 24-00090-00-PV BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Final Report of Expenditure (BLR 13510) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax and Local funds for the 2025 Nuclear Drive and Northwest Avenue Reconstruction Project, Section Number 24-00090-00-PV, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 83 ===== [Extraction: embedded PDF text] ' I I lllnois Des>arttner,tQ of Transportatio~ Final Report of ExpendituresW ,.::L=o=ca=l-'-P""'u""bl=lc--'-A__.g'""e"'""nc=y.._______________ __, ,.::C=-=o=u=nty,._________ ~ ,.::S=-=ec::cct::..:io"'-n'-'N..:..:u:c.:..m:..:.:b=-=e:..:..r_____ __, ._lw_e_st_C_hi_ca_g_o _________ ____.I JouPage IJ24-00090-00-PV ,.::C=-=o-'-n~tra=c=to=r________________ __, Award Date .,_A.:..:.w::..:a:.:..:rd::...;Ac..:;m=ou==-n.:..:.t______--, I I ._IR_.w_._D_un_te_m_a_n_co_. ________ __.l los/19/25 11 $2,737,439.90 Was this project a bendable capital improvement? IE] Yes O No Financial Statement Total Funds Received Expenditures Surplus/Deficit Source Amount Construction Engineering Right of Way Motor Fuel Tax $2,557,439.90 $2,463,228.07 $94,211.83 - Local (Water) $79,585.44 $79,585.44 $0.00 - Local (Sewer) $55,380.00 $55,380.00 .. $0.00 - - ' - - ' I ' - Total Funds $2,692,405.34 . Received Total Expenditures: $2,598,193.51 Add Project Total $2,598,193.51 Remarks I I ' Total Contract Expenditure: $2,598, 193.51 MFT: $2,463,228.07 Local Expenditure: $134,965.44 The improvement was constructed In accordance with the plans approved by the Department on 104/07 /25 ________...._-----,o==--a-:-te___ _, Final inspection of the designated work was made by the Department on IN/A and it was I Date found to be completed substantially in accordance with the requirements of the plans, specifications and contract. The financial statement is in a~cordance with department records. This improvement shall henceforth be maintained bt' -IW-e-st_C_h-ic_a_g_o______ _ Public Agency Prepared By Date ._lo_av_e_S_ha_h_____ ____.l l01 /26/26 ' I Title of Pre arer Assistant Qirector of Public Works Submitted: Approved: 1.oeal Publ~ Agency S~natura & Date 1 Title !Director of Public Works Completed01/26/26 Page 1 of 1 BLR 13510 (Rev. 01/20/23)