===== PDF PAGE 84 ===== [Extraction: embedded PDF text] I I CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _'-f_ <_ +-\-_ ,,_ _ Resolution No. 26-R-0007 - Local Public Agency General COMMITTEE AGENDA DATE: February 5, 2026Maintenance - Refuse & Electrical - Maintenance COUNCIL AGENDA DATE: February 17, 2026 Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2025 - Section No. 25-00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE._ ________ _ APPROVED BY INTERIM CITY ADMl'NISTRA TOR: Tia Messino SIGNATURE_ ________ _ ITEM SUMMARY: On February 17, 2025, the City Council approved Resolution No. 25-R-0004 Resolution for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance, Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2025. Illinois Department of Transportation (IDOT) sub~equently approved and authorized the use of the MFT funds for FY 2025. In FY 2025, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of 1the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2025, the State MFT funds were utilized for street light energy charges in the amount of $117,674.75 and for solid waste disposal in the'amount of $14,677.81, for an amount totaling $132,352.56. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for ' ,, . FY 2025. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance pu~poses at the end of each year, it is a good financial practice to document the actu~I expenditures of the MFT funds eac_h year. ACTIONS PROPOSED: Approve Resolution No. 26-R-0007 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department' of 1Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2025. • COMMITTEE RECOMMENDATION: ' I ' ===== PDF PAGE 85 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0007 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE -MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2025 FOR SECTION NO. 25-00000-00-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2025, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 86 ===== [Extraction: embedded PDF text] Illinois DepartmentQ of Transportation Local Public Agency General MaintenanceW I I Submittal Type._lo_r....,ig'--in_a_l __ __, Maintenance Expenditure Statement ,.:;;D=is=tri..;.;"c"""t_ _, Estimate of Cost For _!1 _~IIMunicipality Maintenance Period ,..L_o~ca~I_P_u_b_lic_A_ge_n_cy________ __, ...c~o~u_n=ty______ Section Number Be inn in Ending ._lw_e_st_C_hi_ca_g_o_____ _____.l._lo_uP_a_ge___ __.ll2s-ooooo-oo-GM I01/01/25 112/31/25 '' Maintenance Items Materials/ Deliver &Install, Maintenance Maint LPA Materials/ Request for Formal Operation Operation Eng Equip!Jlent Contracts Quotations Contract Total Operation Engineering Cateaorv LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $117,674.75 $117,674.75 Refuse Disposal IIA $14,677.81 $14,677.81 Total Cost $132,352.56 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee I Engineering Inspection Fee Material Testing Costs ·,.Advertising Costs Bridge Inspection Costs I Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $132,352.56 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $132,352.56 Motor Fuel Tax Portion $132,352.56 Motor Fuel Tax Authorized $1 75,000.00 Surplus/Deficit $42,647.44 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks IE] I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. '' Completed 01 /26/26 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 87 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Type~lo_n_·g_in_a_l __~, • I • '· Maintenance Period .=L-=-oca='-1'--P=ub=ll=c-'-A""g-=-en""c""'"y________ ........, County Section Be innln Ending ~lw_e_st_C_hi_ca_g_o------~]..=-lo=uP=a.__ge---~,,25-00000-00-GM 101,01,25 !12131125 SUBMITTED Local Public Agency Official S;gnalme & DateI Tltle !Director of Public Works APPROVED Regional Engineer Signature & Date I I !County Englnee,/Superinlendent of Highways Slgnatun, & Dale 1D•eartmenl ofTranseertatlon ' I ' I ·I IPOT Department O■a Ooly Received Location Received Date Additional Location? I 1~1- ~I □ WMFT Ent1V By Entry Date I II 11~ ~ ', I I I. Completed01/26/26 Page 2 of2 BLR 14222 (Rev. 05/26/23). ',