===== PDF PAGE 88 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE I AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: -~___,;_;,_-r=a;;;..__~ __ Resolution No. 26-R-0008 - Local Public Agency General COMMITTEE AGENDA DATE: February 5, 2026 Maintenance - 2025 Roadway Rehabilitation - 1 COUNCIL AGENDA DATE: February 17, 2026 • ' 1.Maintenance Expenditure Statement (BLR 14222) for State Motor Fuel Tax Funds in FY 2025 - Section No. 25-00000- 01-GM ' STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ , I I APPROVED BY INTERIM CITY ADMINISTRATOR: Tia Messino SIGNATURE_________ _ ITEM SUMMARY: \ On February 17, 2025, the City Council approved Resolution No. 25-R-0003 for Maintenance Under the Illinois Highway Code (BLR 14220) and LoGal Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount totaling $1 ,092,500.00 for the., 2025 Roadway Rehabilitation Project (Project), which is considered general maintenance for FY 2025. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for F:Y 2025. The project also included Local MFT allocation of $561 ,600.00 from Fund 16 - Motor Fuel Tax Fund and $29,000.00 from Fund 05 - Sewer Fund, for a total budget amount of $1,683,100.00. Subsequently, under Resolution No. 25-R-0024, the City Council ~warded the Project to Brothers Asphalt · Paving, Inc. for the total contract amount not to exceed $1,402,603.79. In FY 2025, the City categorized roadway resurfacing as general maintenance under the applicable provisions of ·, • the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires.the City to submit the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2025, $1,063,861.55 of State MFT funds, $264,640.32 of the Local MFT funds, and $9,875.00 of the Sewer fund (Local) were utilized for the Project, for a final contract amount of $1,338,076.87, which is denoted in the enclosed BLR 14222. , Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) {or • FY 2025. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual' expenditures of the MFT funds each year. ,, ACTIONS PROPOSED: Approve Resolution No. 26-R-0008 authorizing the Director of Public Works to execute the Local Public Ageflcy·, General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2025. COMMITTEE RECOMMENDATION: ===== PDF PAGE 89 ===== [Extraction: embedded PDF text] RESOLUTION NO. 26-R-0008 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE STATE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2025 FOR SECTION NO. 25-00000-01-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2025 for Section Number 25-00000-01-GM, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2026. AYES: NAYES: ABSTAIN: ABSENT: Mayor Daniel Bovey ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] I ' . llinois Depart)Jlent/Sn of ltansportatlon Local Public Agency General MaintenanceW Submittal TypelOriginal Maintenance Expenditure Statement I District Estimate of Cost For _j1 - ~IIMunicipality Ii Maintenance Period .=L"'"oca=l-'-P-=u=bl=ic""'"A...9""'e"""nc-=--y.__ ______ ___, .-=C=o=un""tv...._____ __, Section Number B innin Ending , , .__lw_e_st_C_hi_ca_g_o _____ ____.I _lo_uP_a_ge___~l I25-00000-01-GM I 01/01/25 112/31/25 Maintenance Items Materials/ Deliver &Install, Maintenance Maint LPA Materials/ Request for Formal Operation I Operation Eng Equipment Contracts Quotations Contract Total Operation Engineering Category LPA labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee 2025 Roadway 11B ., $1,063,861.55 $1,063,861.55Rehabilitation . Total Cost $1,063,861.55 I I Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total I • Maintenance Maint. Engineering , Total Maintenance Program Costs $1,063,861.55 I. Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $1,063,861.55 Motor Fuel Tax Portion $1,063,861.55 Motor Fuel Tax Authorized $1,092,500.00 Surplus/Deficit $28,638.45 I Rebuild Illinois Portion Rebuild Illinois Authorized " Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuil~ Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks .I ' Actual Project Expenditure .State MFT: $1,063,861.55 Local (MFT): $264,640.32 Local (Sewer): $9,875.00 Total: $1,338,076.87 I' Completed 01 /26/26 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 91 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Typel._o_r__.ccig_in_a_l__ __. Maintenance Period .=L=oca= -1"'-P=ub=l=ic-'-A=g=e=nc=--y________ ____, .-=C=o=u=nty,.._____ __, Section Be innln Ending ._lw_e_st_C_hi_ca_g_o ______ ___.I ._lo_uP~a~ge___ __.l l25-00000-01-GM I 01/01/25 112/31/25 SUBMITTED Local Public Agency Oflicim Slgnalure & DateI I I I • I APPROVEDjrnrector of Public Works Regional Engineer Signature & Date Department of T rensportatlon I IPOT Department UH Only Received Location Received Date Additional Location? I• I I.___I _ ___.I □ WMFT Entry By Entry Date I I.___I _ ___. I I I I ' I Completed01/26/26 Page2of2 BLR 14222 (Rev. 05/26/23)