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CITY OF WEST CHICAGO


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                           INFRASTRUCTURE COMMITTEE
                           AGENDA ITEM SUMMARY                                                                                                                                                        t
ITEM TITLE:                                                                                                                                                                                                           I
                                                                                                                                                                                                                                                                   I                                                                                                                                                                                                                         i                                         I                                                                    (Y1                                                                                                                                 '               AGENDA ITEM NUMBER: 14
Resolution No. 26-R-0012 - Contract Award - Era-Valdivia                                                                                         :
Contractors,  Inc.    Water  Treatment  Plant  Filter  #1  COMMITTEE AGENDA DATE: February 5, 202p                ',                -                                                   COUNCIL AGENDA DATE: February 17, 2026Rehabilitation  Project  in  the  amount  not  to  exceed
$343,800.00

STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works       SIGNATURE
                                                                                                                                '
APPROVED BY CITY ADMINISTRATOR: Tia Messina             SIGNATURE
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    I
ITEM SUMMARY:
                                                                                                                                                                                                                                                             'The Water Treatment Plant (WTP) was 'commissioned  in 2006. Equipment in this environment has an average
working  life of 20 years. As equipment ages,  its efficiency declines, maintenance costs increase, and the risk of
unexpected failure rises, Unplanned breakdowns can disrupt production, damage surrounding systems, and create
safety hazards for workers. To prevent these issues,  it is essential to establish scheduled replacement plans based
on the manufacturer's recommended service life, performance trends, and historical maintenance data. Proactive!~
replacing equipment prior to failure . not only reduces downtime and emergency repair costs but also ensures  '
operational continuity, regulatory compliance, and workplace safety. This proactive approach allows organizations tp
better allocate resources and extend the overall efficiency of their systems.
                                                                                                                                                                                                                                                              ,,
The Filter #1 Rehabilitation Project (Project) includes maintenance of the existing Filter #1 at the West Chicago Water,
Treatment Plant. The Prciject will include full media replacement, sandblasting and painting of filter interior, painting
of filter exterior, as well as any underdrain and metal rehab deemed necessary during construction.                                                  \
                                                                                                                                                                                                                                                                                                                    I                    ',
The Project was advertised for public bids in the Daily Herald and via an online bidding platform, QuestCDN, dn
January 6, 2026. An optional pre-bid meeting took place on January 15, 2026. Staff opened bids on January 27,
2026, and below are the results:                   "
                                              BASE BID      OVERALL                  CONTRACTOR   '                                           AMOUNT        RANK
           Era-Valdivia 9ontractors, Inc.                     $ 343,800.00              1
           Capital Industrial Coatings                        $ 433,370.00              2
          Engineer Estimate                               $400,000.00             N/A

Era-Valdivia Contractors, Inc. submitted the lowest bid in the amount of $343,800.00, which is 14.1 % lower than the
Engineer's Estimate of $400,000. The FY 2026 Budget under the Water Treatment Plant - Other Capital Outlay ·
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      IAccount No. 06-34-48-4806 includes $400,000 for this Project.                                                                                                                                                                      ,,                I
                                                                                                                                                                                                                                                                                                                                                                                                                                                  I
Era-Valdivia Contractor5, successfully performed the Fremont Tower Rehabilitation Project for the City. Staff checkep    1,
references  for Era-Valdivia Contractors  for  similar types  of projects which  yielded  positive feedback.  Staff
recommends awarding the Water Treatment Plant Filter #1 Rehabilitation Project to Era-Valdivia Contractors, lnc~!.of
Chicago, Illinois, for a total contract amou,:it not to exceed $343,800.00.                                                                                                                                  \
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                I
ACTIONS PROPOSED:
Approve Resolution No. 26-R-0012 authorizing the Mayor to execute a Contract with the lowest qualified, and
responsible bidder, Era-Valdivia Contractors,  Inc. of Chicago,  Illinois, for the Water Treatment Plant  Filter #1
Rehabilitation Project in the amount not to exceed $343,800.00
COMMITTEE RECOMMENDATION:

                                                                                                                                '

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RESOLUTION NO. 26-R-0012

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
                  A CONTRACT WITH
  ERA-VALDIVIA CONTRACTORS, INC. OF CHICAGO, ILLINOIS, FOR
   THE WATER TREATMENT PLANT FILTER #1 REHABILITATION
      PROJECT IN THE AMOUNT NOT TO EXCEED $343,800.00

     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

with the lowest responsible bidder, Era-Valdivia Contractors, Inc. of Chicago, Illinois,

for the Water Treatment Plant Filter #1 Rehabilitation Project in the amount not to

exceed $343,800.00, in substantially the form attached hereto and incorporated herein

as Exhibit "A".


     APPROVED this 17th day of February 2026.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Daniel Bovey

ATTEST:


Valeria Perez, Executive Office Manager